VCU Health
Administrative Staff Specialist - Division of Urology- Days
VCU Health, Richmond, Virginia, United States, 23214
Administrative Staff Specialist - Division of Urology- Days
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Administrative Staff Specialist - Division of Urology- Days
role at
VCU Health
The Administrative Staff Specialist performs administrative and secretarial functions for the Department, including:
Assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors.
Keeping personnel files in accordance with JCAHO expectations.
Ordering supplies and equipment, and reporting hazards to the appropriate department.
Assisting with scheduling appointments, registering patients, resolving patient disputes, and answering the telephone.
Verifying insurance, obtaining referrals and authorizations, and staying abreast of insurance policy changes.
Keeping abreast of Hospital and HR policies as they are implemented.
Arranging for repair and maintenance of office equipment and monitoring staff attendance and time.
Facilitating and coordinating day‑to‑day administrative activities of the department.
Supporting fiscal and time‑management objectives by coordinating administrative services through effective interactions with the health care team and other support staff.
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience (Required)
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting.
Previous experience with Microsoft Office applications and e‑mail/calendaring.
Experience (Preferred)
Five (5) years of previous secretarial/administrative work experience in an office setting.
Previous experience in an academic health care setting.
Education/Training (Required)
High School Diploma or equivalent.
Education/Training (Preferred)
Associate Degree in Business, Accounting or related field from an accredited program.
Independent Actions Required
Coordinates recruitment activities and scheduling of interviews with applicants.
Performs daily activities with minimal supervision.
Ability to work in a fast‑pace environment; proactively resolve problems with minimal supervision.
Provide new faculty member orientation.
Manage multiple physician calendars and appointments.
Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members.
Orders supplies/equipment.
Arranges for the repair and maintenance of office equipment.
Supervisory responsibilities (if applicable): N/A
Additional Position Requirements
Work schedule may change based on department's needs.
Age Specific groups served: All.
Physical Requirements
Physical: Lifting less than 20 lbs.; Lifting 20-50 lbs.
Activities: Prolonged standing.
Mental/Sensory: Strong recall, reasoning, problem solving, hearing, speak clearly, reading, logical thinking.
Emotional: Fast‑pace environment, Able to handle multiple priorities, Able to adapt to frequent change.
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
#J-18808-Ljbffr
Administrative Staff Specialist - Division of Urology- Days
role at
VCU Health
The Administrative Staff Specialist performs administrative and secretarial functions for the Department, including:
Assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors.
Keeping personnel files in accordance with JCAHO expectations.
Ordering supplies and equipment, and reporting hazards to the appropriate department.
Assisting with scheduling appointments, registering patients, resolving patient disputes, and answering the telephone.
Verifying insurance, obtaining referrals and authorizations, and staying abreast of insurance policy changes.
Keeping abreast of Hospital and HR policies as they are implemented.
Arranging for repair and maintenance of office equipment and monitoring staff attendance and time.
Facilitating and coordinating day‑to‑day administrative activities of the department.
Supporting fiscal and time‑management objectives by coordinating administrative services through effective interactions with the health care team and other support staff.
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience (Required)
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting.
Previous experience with Microsoft Office applications and e‑mail/calendaring.
Experience (Preferred)
Five (5) years of previous secretarial/administrative work experience in an office setting.
Previous experience in an academic health care setting.
Education/Training (Required)
High School Diploma or equivalent.
Education/Training (Preferred)
Associate Degree in Business, Accounting or related field from an accredited program.
Independent Actions Required
Coordinates recruitment activities and scheduling of interviews with applicants.
Performs daily activities with minimal supervision.
Ability to work in a fast‑pace environment; proactively resolve problems with minimal supervision.
Provide new faculty member orientation.
Manage multiple physician calendars and appointments.
Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members.
Orders supplies/equipment.
Arranges for the repair and maintenance of office equipment.
Supervisory responsibilities (if applicable): N/A
Additional Position Requirements
Work schedule may change based on department's needs.
Age Specific groups served: All.
Physical Requirements
Physical: Lifting less than 20 lbs.; Lifting 20-50 lbs.
Activities: Prolonged standing.
Mental/Sensory: Strong recall, reasoning, problem solving, hearing, speak clearly, reading, logical thinking.
Emotional: Fast‑pace environment, Able to handle multiple priorities, Able to adapt to frequent change.
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
#J-18808-Ljbffr