NYS Office of General Services
Office Assistant 2 (Calculations) NY HELPS - VID 205435
NYS Office of General Services, Albany, New York, United States
Office Assistant 2 (Calculations) – NY HELPS, VID 205435
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Location: Albany, NY.
Pay Range $42,641.00/yr - $52,413.00/yr
Responsibilities
Communicate effectively with Division staff and client agencies.
Monitor CAPS shared mailbox to forward or respond to emails.
Create requisitions in SFS from purchase request forms, including requesting information from vendor(s) and preparing SFS entries for supervisory review.
Process credit card purchase requests.
Reconcile credit card statements in SFS monthly.
Process invoices in SFS, including emailing and requesting approvals from program to receipt and process in SFS.
Process less complex invoices that are received.
Update vendor tables in Access Database on a quarterly basis.
Provide general office support to the team (copies, scanning, scheduling meetings with vendors, program).
Perform other duties as assigned.
Qualifications
Required Experience: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.
Applicants may be appointed if currently reachable on the appropriate eligible list for this title or are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the Civil Service Law.
Additional Comments
There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.
At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam.
Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.
Seniority level: Entry level
Employment type: Full‑time
Job function: Administrative
Industries: Government Administration
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Location: Albany, NY.
Pay Range $42,641.00/yr - $52,413.00/yr
Responsibilities
Communicate effectively with Division staff and client agencies.
Monitor CAPS shared mailbox to forward or respond to emails.
Create requisitions in SFS from purchase request forms, including requesting information from vendor(s) and preparing SFS entries for supervisory review.
Process credit card purchase requests.
Reconcile credit card statements in SFS monthly.
Process invoices in SFS, including emailing and requesting approvals from program to receipt and process in SFS.
Process less complex invoices that are received.
Update vendor tables in Access Database on a quarterly basis.
Provide general office support to the team (copies, scanning, scheduling meetings with vendors, program).
Perform other duties as assigned.
Qualifications
Required Experience: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.
Applicants may be appointed if currently reachable on the appropriate eligible list for this title or are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the Civil Service Law.
Additional Comments
There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.
At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam.
Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.
Seniority level: Entry level
Employment type: Full‑time
Job function: Administrative
Industries: Government Administration
#J-18808-Ljbffr