BOSTON TRUST WALDEN COMPANY
Executive Assistant
BOSTON TRUST WALDEN COMPANY, Sacramento, California, United States, 95828
The Executive Assistant provides high-level administrative, coordination, and project support to the Executive Leadership Team (President & CEO, CFO, and Directors). This role supports the day-to-day operations of the President & CEO’s office and assists with governance, advocacy, membership, marketing/communications, and education activities through scheduling, documentation, coordination, and administrative follow-through. The Executive Assistant exercises strong judgment and discretion, handling sensitive and confidential information with professionalism. The Executive Assistant also serves as a primary point of contact for incoming office phone and email inquiries and ensures timely routing and response.
Executive & Leadership Team Support
Support the President & CEO with calendar management, scheduling, travel coordination, and follow‑up tracking
Provide administrative and project support to the Executive Leadership Team as assigned
Prepare and distribute correspondence, reports, presentations, and briefing materials
Coordinate special projects and cross‑department requests
Office Communications & Front Office Coordination
Serve as the primary contact for incoming phone calls and general email inquiries
Respond to routine inquiries, route messages, and track timely follow‑up as needed
Board, Executive Committee & Committee Support
Schedule meetings and prepare/distribute agendas, minutes, and supporting materials
Provide meeting logistics and real‑time support for Board/committee meetings
Maintain governance records, rosters, calendars, and organized electronic files
Marketing, Communications, Membership & Education Support
Provide administrative/logistical support for membership and education communications and events
Coordinate outreach logistics and member engagement communications
Coordinate production of the monthly Bulletin and Weekly News Update (WNU)
Maintain approved website postings and assist with promotional and sponsorship materials as needed
Organizational & Project Coordination
Track deadlines, action items, and deliverables across assigned priorities
Coordinate communications with staff, board members, members, sponsors, vendors, and partners
Maintain organized records and files with version control for reliable retrieval
Other duties as assigned.
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Executive & Leadership Team Support
Support the President & CEO with calendar management, scheduling, travel coordination, and follow‑up tracking
Provide administrative and project support to the Executive Leadership Team as assigned
Prepare and distribute correspondence, reports, presentations, and briefing materials
Coordinate special projects and cross‑department requests
Office Communications & Front Office Coordination
Serve as the primary contact for incoming phone calls and general email inquiries
Respond to routine inquiries, route messages, and track timely follow‑up as needed
Board, Executive Committee & Committee Support
Schedule meetings and prepare/distribute agendas, minutes, and supporting materials
Provide meeting logistics and real‑time support for Board/committee meetings
Maintain governance records, rosters, calendars, and organized electronic files
Marketing, Communications, Membership & Education Support
Provide administrative/logistical support for membership and education communications and events
Coordinate outreach logistics and member engagement communications
Coordinate production of the monthly Bulletin and Weekly News Update (WNU)
Maintain approved website postings and assist with promotional and sponsorship materials as needed
Organizational & Project Coordination
Track deadlines, action items, and deliverables across assigned priorities
Coordinate communications with staff, board members, members, sponsors, vendors, and partners
Maintain organized records and files with version control for reliable retrieval
Other duties as assigned.
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