QueensCare
As a faith-based organization, we provide, directly and in collaboration with others, accessible quality healthcare for low-income individuals and families residing in Los Angeles County.
QueensCare is a 501 (c)(3) nonprofit organization originally founded by the Franciscan Sisters of Sacred Heart, whose mission of compassion and accessible healthcare continues today. QueensCare provides screening, treatment, education, and preventive and direct care to Los Angeles area residents in need. Beyond that, we also give charitable grants to other non-profits making a difference in the City of Angels and fund scholarships for those entering medical fields with an interest in working in underserved communities.
About the role
We are seeking a highly skilled and experienced Executive Assistant to support our Chief Executive Officer (CEO). This position is ideal for a proactive and detail-oriented professional who thrives in a dynamic, mission-driven environment. The Executive Assistant (EA) will provide high-level administrative support, manage complex calendars, coordinate board and committee activities, and serve as a key liaison between the CEO and internal and external stakeholders.
The ideal candidate will be a strong communicator, a natural problem solver, and an expert in managing multiple priorities with professionalism.
This role requires exceptional judgment, the ability to handle highly sensitive information, and a demonstrated ability to practice strict confidentiality and discretion at all times. This position is currently hybrid; however, work arrangements are subject to change based on organizational needs and are not guaranteed to remain remote or hybrid in the future. What you'll do Provide direct administrative support to the CEO, including managing schedules, coordinating meetings, and organizing travel. Draft and edit correspondence, reports, and presentations with a high degree of accuracy. Prepare meeting agendas and minutes; compile board packets and coordinate materials for multiple organizational entities. Act as a point of contact for board members, staff, and external partners, maintaining professional and courteous communication. Maintain and track CEO deadlines, priorities, and follow-ups across a wide range of projects. Support event planning, recruitment logistics, and document management as needed. Assist with travel arrangements, credit card reconciliations, and expense reporting. Research and analyze data for reports and special projects. Maintain confidentiality and uphold the organization’s values of integrity, service, and accountability. Qualifications High School Diploma or equivalent required; Associate Degree preferred. Minimum 5 years of administrative experience, including at least 3 years supporting executive leadership; healthcare related experience highly preferred. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with Zoom and collaborative tools. Excellent organizational, time management, and verbal/written communication skills. Demonstrated ability to manage competing priorities and urgent deadlines with professionalism. Strong interpersonal skills and experience managing confidential information. Valid California Driver License and active automobile insurance required. Additional Requirements: Must be available to travel, work occasional evenings and weekends as needed. Ability to lift up to 30 pounds occasionally and climb stairs. Comfortable working in an office with varying noise levels and frequent interruptions.
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This role requires exceptional judgment, the ability to handle highly sensitive information, and a demonstrated ability to practice strict confidentiality and discretion at all times. This position is currently hybrid; however, work arrangements are subject to change based on organizational needs and are not guaranteed to remain remote or hybrid in the future. What you'll do Provide direct administrative support to the CEO, including managing schedules, coordinating meetings, and organizing travel. Draft and edit correspondence, reports, and presentations with a high degree of accuracy. Prepare meeting agendas and minutes; compile board packets and coordinate materials for multiple organizational entities. Act as a point of contact for board members, staff, and external partners, maintaining professional and courteous communication. Maintain and track CEO deadlines, priorities, and follow-ups across a wide range of projects. Support event planning, recruitment logistics, and document management as needed. Assist with travel arrangements, credit card reconciliations, and expense reporting. Research and analyze data for reports and special projects. Maintain confidentiality and uphold the organization’s values of integrity, service, and accountability. Qualifications High School Diploma or equivalent required; Associate Degree preferred. Minimum 5 years of administrative experience, including at least 3 years supporting executive leadership; healthcare related experience highly preferred. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with Zoom and collaborative tools. Excellent organizational, time management, and verbal/written communication skills. Demonstrated ability to manage competing priorities and urgent deadlines with professionalism. Strong interpersonal skills and experience managing confidential information. Valid California Driver License and active automobile insurance required. Additional Requirements: Must be available to travel, work occasional evenings and weekends as needed. Ability to lift up to 30 pounds occasionally and climb stairs. Comfortable working in an office with varying noise levels and frequent interruptions.
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