Zirtual
Executive Assistant – Zirtual
Join to apply for the
Executive Assistant
role at
Zirtual .
This range is provided by Zirtual. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range Direct message the job poster from Zirtual.
Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our U.S.-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.
The VA is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA-client relationship with plan modifications, questions, and provide feedback on quality, delegation issues, and more.
The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours
as agreed upon with each client , but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success.
Essential Duties and Responsibilities
Project management and organization: Facilitate on-time project and goal completion.
Personal and business calendar management: Scheduling and coordinating appointments; proactively monitoring calendars to identify potential conflicts and ensuring optimal use of client time.
Research: Events, travel, projects, etc.; provide research results to the team within established time frames.
Purchases: Ensure specifications meet client satisfaction; expense reporting and organization; inbox management, calendar management, transcription, standard business correspondence, research, and data entry; respond to and organize emails as per guidelines.
Social media management and marketing.
Attend meetings virtually: Draft agendas, take minutes, provide follow-up; continuously communicate task status; acknowledge tasks within time frames; manage hour usage reports; receive feedback on KPIs; coordinate coverage; track billable hours in real-time.
Other duties as assigned.
Desired Skills and Attributes
Clear, precise, proactive, and professional written and verbal communication skills.
Ability to organize and effectively prioritize tasks.
Ability to multi-task with various programs and learn new ones as required.
Commitment to a minimum of one year with Zirtual.
Meticulous attention to detail; ability to comprehend difficult tasks.
Responsive to stress in a fast‑paced environment.
Strong interpersonal skills and ability to develop working relationships quickly.
Affable and enthusiastic teamwork attitude.
Internet/Web and computer savvy.
Qualifications
Associate's Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C‑level executives.
Minimum of 4 years of administrative experience.
Preferred experience working with C‑level executives.
Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office.
Proficiency with a task‑management program such as Trello or Asana.
Preferred experience with communication program such as Slack.
Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho.
Preferred experience with an expense reporting program such as Quickbooks or Expensify.
Preferred experience with a travel management program such as Concur.
Preferred experience with a social media management program such as Hootsuite and Wordpress.
Reliable Internet connection, computer, and phone.
Typing ability of at least 50 WPM with accuracy.
Available during business hours PST or EST Monday‑Friday,
unless otherwise agreed in writing with each client.
Compensation
You will be compensated as a 1099 independent contractor. VA's are paid a set amount of their client's monthly plans with monthly pay averaging $1500‑$3800 per month depending on the client mix.
Seniority Level Associate
Employment Type Contract
Job Function Administrative, Customer Service, and Project Management
Industries Administrative and Support Services
Referrals increase your chances of interviewing at Zirtual by 2x.
Get notified about new Executive Assistant jobs in
Atlanta, GA .
#J-18808-Ljbffr
Executive Assistant
role at
Zirtual .
This range is provided by Zirtual. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range Direct message the job poster from Zirtual.
Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our U.S.-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.
The VA is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA-client relationship with plan modifications, questions, and provide feedback on quality, delegation issues, and more.
The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours
as agreed upon with each client , but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success.
Essential Duties and Responsibilities
Project management and organization: Facilitate on-time project and goal completion.
Personal and business calendar management: Scheduling and coordinating appointments; proactively monitoring calendars to identify potential conflicts and ensuring optimal use of client time.
Research: Events, travel, projects, etc.; provide research results to the team within established time frames.
Purchases: Ensure specifications meet client satisfaction; expense reporting and organization; inbox management, calendar management, transcription, standard business correspondence, research, and data entry; respond to and organize emails as per guidelines.
Social media management and marketing.
Attend meetings virtually: Draft agendas, take minutes, provide follow-up; continuously communicate task status; acknowledge tasks within time frames; manage hour usage reports; receive feedback on KPIs; coordinate coverage; track billable hours in real-time.
Other duties as assigned.
Desired Skills and Attributes
Clear, precise, proactive, and professional written and verbal communication skills.
Ability to organize and effectively prioritize tasks.
Ability to multi-task with various programs and learn new ones as required.
Commitment to a minimum of one year with Zirtual.
Meticulous attention to detail; ability to comprehend difficult tasks.
Responsive to stress in a fast‑paced environment.
Strong interpersonal skills and ability to develop working relationships quickly.
Affable and enthusiastic teamwork attitude.
Internet/Web and computer savvy.
Qualifications
Associate's Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C‑level executives.
Minimum of 4 years of administrative experience.
Preferred experience working with C‑level executives.
Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office.
Proficiency with a task‑management program such as Trello or Asana.
Preferred experience with communication program such as Slack.
Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho.
Preferred experience with an expense reporting program such as Quickbooks or Expensify.
Preferred experience with a travel management program such as Concur.
Preferred experience with a social media management program such as Hootsuite and Wordpress.
Reliable Internet connection, computer, and phone.
Typing ability of at least 50 WPM with accuracy.
Available during business hours PST or EST Monday‑Friday,
unless otherwise agreed in writing with each client.
Compensation
You will be compensated as a 1099 independent contractor. VA's are paid a set amount of their client's monthly plans with monthly pay averaging $1500‑$3800 per month depending on the client mix.
Seniority Level Associate
Employment Type Contract
Job Function Administrative, Customer Service, and Project Management
Industries Administrative and Support Services
Referrals increase your chances of interviewing at Zirtual by 2x.
Get notified about new Executive Assistant jobs in
Atlanta, GA .
#J-18808-Ljbffr