Medix™
This range is provided by Medix™. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $85,000.00/yr - $100,000.00/yr
New York, NY (Hybrid – 3 days onsite/ 2 days remote)
Full-Time
Monday–Friday, 9:00 AM–5:00 PM
Position Overview
We are seeking an experienced Executive Legal Assistant to serve as the front-line administrative professional for a busy Legal Department within a large, complex organization. This role provides high-level support to the Chief Legal Officer, 2–3 staff attorneys, and the quality management/compliance team. The ideal candidate brings strong corporate legal administrative experience, excellent judgment, and the ability to manage sensitive information with discretion.
Key Responsibilities
Serve as the primary administrative point of contact for the Legal Department, managing incoming calls, correspondence, and inquiries with professionalism and confidentiality
Coordinate information flow to and from the Chief Legal Officer, responding independently when appropriate
Prepare letters, reports, administrative documents, and initial drafts of legal documents for review
Support corporate governance functions, including finalizing, organizing, and maintaining board minutes and key corporate documents
Maintain electronic and hard-copy legal files, including contracts, leases, litigation documents, and corporate records
Support litigation management by accepting subpoenas and coordinating with outside counsel, insurance carriers, and internal teams
Handle insurance verification requests, certificates, renewals, and claims processing
Schedule meetings, manage calendars, and coordinate departmental activities
Process bi-weekly payroll support for the legal team and manage invoice submission and follow-up
Track CLE credits for legal leadership
Compile and submit corporate card expense reports
Assist with audit-related documentation requests across multiple entities
Enter and update contracts in the contract database system
Complete special projects as assigned by the Chief Legal Officer
Education
High School Diploma required
Associate’s or Bachelor’s degree preferred
Paralegal certificate strongly preferred
Experience
Minimum of 5 years of administrative experience in a legal or corporate environment
Corporate legal office experience strongly preferred
Proficiency in Microsoft Word, Excel, and PowerPoint
Strong written and verbal communication skills with excellent command of English
Ability to type at least 60 WPM
Strong organizational skills and attention to detail
Ability to multitask in a fast-paced professional environment
High level of discretion when handling confidential information
Large organization with approximately 3,500 employees, currently undergoing a merger
This role serves as the operational front line of the Legal Department
This is a professional executive legal support role, not a personal assistant position
Why Join
Direct exposure to senior legal leadership
Involvement in complex corporate legal matters
Stable, professional environment with long-term growth opportunity
Seniority level Employment type Job function Industries #J-18808-Ljbffr
Base pay range $85,000.00/yr - $100,000.00/yr
New York, NY (Hybrid – 3 days onsite/ 2 days remote)
Full-Time
Monday–Friday, 9:00 AM–5:00 PM
Position Overview
We are seeking an experienced Executive Legal Assistant to serve as the front-line administrative professional for a busy Legal Department within a large, complex organization. This role provides high-level support to the Chief Legal Officer, 2–3 staff attorneys, and the quality management/compliance team. The ideal candidate brings strong corporate legal administrative experience, excellent judgment, and the ability to manage sensitive information with discretion.
Key Responsibilities
Serve as the primary administrative point of contact for the Legal Department, managing incoming calls, correspondence, and inquiries with professionalism and confidentiality
Coordinate information flow to and from the Chief Legal Officer, responding independently when appropriate
Prepare letters, reports, administrative documents, and initial drafts of legal documents for review
Support corporate governance functions, including finalizing, organizing, and maintaining board minutes and key corporate documents
Maintain electronic and hard-copy legal files, including contracts, leases, litigation documents, and corporate records
Support litigation management by accepting subpoenas and coordinating with outside counsel, insurance carriers, and internal teams
Handle insurance verification requests, certificates, renewals, and claims processing
Schedule meetings, manage calendars, and coordinate departmental activities
Process bi-weekly payroll support for the legal team and manage invoice submission and follow-up
Track CLE credits for legal leadership
Compile and submit corporate card expense reports
Assist with audit-related documentation requests across multiple entities
Enter and update contracts in the contract database system
Complete special projects as assigned by the Chief Legal Officer
Education
High School Diploma required
Associate’s or Bachelor’s degree preferred
Paralegal certificate strongly preferred
Experience
Minimum of 5 years of administrative experience in a legal or corporate environment
Corporate legal office experience strongly preferred
Proficiency in Microsoft Word, Excel, and PowerPoint
Strong written and verbal communication skills with excellent command of English
Ability to type at least 60 WPM
Strong organizational skills and attention to detail
Ability to multitask in a fast-paced professional environment
High level of discretion when handling confidential information
Large organization with approximately 3,500 employees, currently undergoing a merger
This role serves as the operational front line of the Legal Department
This is a professional executive legal support role, not a personal assistant position
Why Join
Direct exposure to senior legal leadership
Involvement in complex corporate legal matters
Stable, professional environment with long-term growth opportunity
Seniority level Employment type Job function Industries #J-18808-Ljbffr