Resurgens Orthopaedics
Executive Assistant – Resurgens Orthopaedics
The Executive Assistant supports multiple C‑suite and senior‑level executives by assisting them with administrative functions and day‑to‑day business operations with a focus on Finance, HR, and IT.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage multiple complex calendars and schedule strategically to create optimal flow with no conflicting meetings.
Create meeting invitations that include all relevant information, i.e., attendees, Microsoft Teams link, address, agenda, prep materials, and room readiness and technology.
Schedule and coordinate internal and off‑site meetings, including setting up conference rooms and ordering catering as appropriate.
Provide on‑site admin support and office management responsibilities: phone coverage, mail collection and distribution, guest welcome, breakroom upkeep, office equipment maintenance, and supply inventory management.
Maintain and organize electronic files of invoices, contracts, agreements, and other legal documents.
Oversee all travel arrangements, reservations, and associated logistics.
Complete and process expense reports and invoices with appropriate coding in a timely manner.
Assist with onsite logistics, onboarding, and orientation of new hires.
Provide backup coverage to the other executive assistant.
Edit and review memos and presentations as requested.
Act as point of contact and liaison for executives, employees, sponsors/board members, facility building management, and external clients/vendors.
Research, coordinate, and arrange events within budget as requested.
Handle details of a confidential nature and perform administrative functions based on company policy and procedures.
Complete ad‑hoc administrative duties and projects in support of the executive team as needed.
QUALIFICATIONS
Bachelor’s degree or equivalent experience and education.
5+ years of relevant experience in an executive‑level administrative or support function.
SKILLS
Strong verbal and written communication skills.
Intermediate skills in Microsoft PowerPoint, Excel, and Word.
Working knowledge of Microsoft Outlook, including scheduling functions.
Experience with Microsoft Teams, WebEx, and Zoom.
Expense management software experience.
Work a flexible schedule and prioritize activities.
Organizational and planning skills.
Strong interpersonal skills.
Report preparation and research skills.
Ability to maintain a high level of confidentiality.
PHYSICAL DEMANDS Hearing: Adequate to perform job duties in person and over the telephone.
Speaking: Must be able to clearly communicate in person and over the telephone.
Vision: Visual acuity adequate to perform job duties, including visual examination of patient (if applicable) and reading information from printed sources and computer screens.
Other: Adequate manual dexterity to perform the requisite job duties. Job duties may require bending, reaching, repetitive hand movements, standing, walking, squatting, sitting, and occasional heavy lifting, pushing and pulling.
WORK ENVIRONMENT Work environment is typical of an office setting. Work may be fast‑paced and intense at times. Interaction with others is constant and interruptions may occur. Schedule requires flexibility to occasionally include evenings, early mornings, and weekends. Occasional travel will be required.
PRIVACY & SECURITY AWARENESS While performing the duties of this job, it is imperative that the employee remain aware of company policies, Information Security policies, standards, guidelines, and procedures for minimizing threats and ensuring protection of PHI. The success of HIPAA policies and procedures depends on the awareness and buy‑in of everyone involved in daily healthcare operations, including reporting incidents to their supervisor or directly to the HIPAA leadership.
Location & Salary Atlanta, GA – Salary range: $80,000.00 – $120,000.00 per year.
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ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage multiple complex calendars and schedule strategically to create optimal flow with no conflicting meetings.
Create meeting invitations that include all relevant information, i.e., attendees, Microsoft Teams link, address, agenda, prep materials, and room readiness and technology.
Schedule and coordinate internal and off‑site meetings, including setting up conference rooms and ordering catering as appropriate.
Provide on‑site admin support and office management responsibilities: phone coverage, mail collection and distribution, guest welcome, breakroom upkeep, office equipment maintenance, and supply inventory management.
Maintain and organize electronic files of invoices, contracts, agreements, and other legal documents.
Oversee all travel arrangements, reservations, and associated logistics.
Complete and process expense reports and invoices with appropriate coding in a timely manner.
Assist with onsite logistics, onboarding, and orientation of new hires.
Provide backup coverage to the other executive assistant.
Edit and review memos and presentations as requested.
Act as point of contact and liaison for executives, employees, sponsors/board members, facility building management, and external clients/vendors.
Research, coordinate, and arrange events within budget as requested.
Handle details of a confidential nature and perform administrative functions based on company policy and procedures.
Complete ad‑hoc administrative duties and projects in support of the executive team as needed.
QUALIFICATIONS
Bachelor’s degree or equivalent experience and education.
5+ years of relevant experience in an executive‑level administrative or support function.
SKILLS
Strong verbal and written communication skills.
Intermediate skills in Microsoft PowerPoint, Excel, and Word.
Working knowledge of Microsoft Outlook, including scheduling functions.
Experience with Microsoft Teams, WebEx, and Zoom.
Expense management software experience.
Work a flexible schedule and prioritize activities.
Organizational and planning skills.
Strong interpersonal skills.
Report preparation and research skills.
Ability to maintain a high level of confidentiality.
PHYSICAL DEMANDS Hearing: Adequate to perform job duties in person and over the telephone.
Speaking: Must be able to clearly communicate in person and over the telephone.
Vision: Visual acuity adequate to perform job duties, including visual examination of patient (if applicable) and reading information from printed sources and computer screens.
Other: Adequate manual dexterity to perform the requisite job duties. Job duties may require bending, reaching, repetitive hand movements, standing, walking, squatting, sitting, and occasional heavy lifting, pushing and pulling.
WORK ENVIRONMENT Work environment is typical of an office setting. Work may be fast‑paced and intense at times. Interaction with others is constant and interruptions may occur. Schedule requires flexibility to occasionally include evenings, early mornings, and weekends. Occasional travel will be required.
PRIVACY & SECURITY AWARENESS While performing the duties of this job, it is imperative that the employee remain aware of company policies, Information Security policies, standards, guidelines, and procedures for minimizing threats and ensuring protection of PHI. The success of HIPAA policies and procedures depends on the awareness and buy‑in of everyone involved in daily healthcare operations, including reporting incidents to their supervisor or directly to the HIPAA leadership.
Location & Salary Atlanta, GA – Salary range: $80,000.00 – $120,000.00 per year.
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