University of Utah
Job Summary
Perform a variety of administrative support duties for supervisor or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, manage, store, and disseminate information while ensuring security and compliance. Assist in planning departmental activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Provide general office support such as greeting visitors, handling calls, and processing mail. Take meeting minutes and maintain inventory. Remain knowledgeable of departmental policies and may handle sensitive, complex, confidential contacts.
Responsibilities
Provide administrative support to supervisor or department.
Schedule conference rooms and classrooms for department classes and meetings; post daily schedules.
Order and maintain supplies; track inventory.
Take meeting minutes and maintain office equipment; arrange service calls.
Provide general office support: greet visitors, handle incoming calls, process mail.
Answer questions about the organization and associated activities.
Assist with word processing and data entry.
Prioritize tasks and determine order of importance.
Administrative Assistant, I Entry‑level position. Requires little to no related experience. Performs routine tasks under close supervision. Job Code: S22731. Grade: S12.
Administrative Assistant, II Intermediate position. Requires at least one year of related experience. Performs routine tasks under moderate supervision. Job Code: S22732. Grade: S14.
Minimum Qualifications
High school diploma or equivalent; 1 year of higher education can substitute for 1 year of directly related experience (e.g., bachelor’s degree = 4 years of directly related work experience).
Preferences No specific preferences listed.
Job Details
Requisition Number: PRN43821B
Full Time
Work Schedule: 8:00 am–4:30 pm
Location: Campus
Pay Rate Range: $17.00–$21.00
Open Until Filled; Close Date: 1/12/2026
To apply, visit https://utah.peopleadmin.com/postings/193609.
#J-18808-Ljbffr
Responsibilities
Provide administrative support to supervisor or department.
Schedule conference rooms and classrooms for department classes and meetings; post daily schedules.
Order and maintain supplies; track inventory.
Take meeting minutes and maintain office equipment; arrange service calls.
Provide general office support: greet visitors, handle incoming calls, process mail.
Answer questions about the organization and associated activities.
Assist with word processing and data entry.
Prioritize tasks and determine order of importance.
Administrative Assistant, I Entry‑level position. Requires little to no related experience. Performs routine tasks under close supervision. Job Code: S22731. Grade: S12.
Administrative Assistant, II Intermediate position. Requires at least one year of related experience. Performs routine tasks under moderate supervision. Job Code: S22732. Grade: S14.
Minimum Qualifications
High school diploma or equivalent; 1 year of higher education can substitute for 1 year of directly related experience (e.g., bachelor’s degree = 4 years of directly related work experience).
Preferences No specific preferences listed.
Job Details
Requisition Number: PRN43821B
Full Time
Work Schedule: 8:00 am–4:30 pm
Location: Campus
Pay Rate Range: $17.00–$21.00
Open Until Filled; Close Date: 1/12/2026
To apply, visit https://utah.peopleadmin.com/postings/193609.
#J-18808-Ljbffr