Osceola County Government
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Procurement Analyst IV
role at
Osceola County Government
The purpose of this position is to perform highly specialized work in the acquisition of a variety of complex commodities, services, supplies, and equipment for the County. Employees in this classification function at a senior professional level to perform detailed work in the preparation, research, writing, evaluation and administration of bids and contracts and provide guidance and leadership to less-experienced Procurement Analysts within an assigned work group. The role ensures proper administration of the solicitations, specifications, scopes of work, and resulting agreements, contracts, and/or purchase orders issued by the County in support of departmental activity.
Essential Job Functions
Performs complex and specialized purchasing work according to generally accepted public procurement principles and provides initial and ongoing support to the department-level staff assigned to procurement functions within Osceola County Departments.
Prepares and reviews justifications, specifications, and scopes of work for a variety of complex acquisition projects; performs purchasing work according to regulatory requirements applicable to the work, County Administrative Code, established policies and procedures, and departmental guidelines.
Monitors, reviews, and processes departmental requisitions, specifications, and procurement activities related to County Manager Agreements and Board of County Commissioner agenda items for accuracy and conformance with established policies and procedures; communicates with various department users to determine needs for professional services, commodities, materials, supplies, and equipment.
Prepares specifications, legal advertisements, invitations, and addendums to bid, Requests for Proposals, solicitation schedules, contracts, contract amendments, and options of renewals; advertises formal bids and solicits quotations; assists with facilitating bid openings and tabulations; conducts pre-solicitation conferences; conducts solicitation evaluation process and price analysis; reviews post-award documents.
Prepares formal solicitations and works with departments to develop scope of services and/or specifications, conditions and requirements; works with department users to evaluate complex bids to ensure compliance and consistency with purchasing policies and regulations while fulfilling department needs; prepares and issues purchase orders; assists departments with vendor disputes.
Tracks purchase requisitions and purchase orders on computer; investigates any outstanding purchase orders, invoices or inquiries; works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to delivery of goods, procurement process and/or receiving for the payment of goods.
Conducts meetings, interviews vendors, evaluates new products, and solicits user feedback for needed goods and services; coordinates and conducts meetings and training sessions with County Divisions/Offices.
Communicates with vendors regarding product pricing, specifications and availability; participates in bid reviews with vendors; discusses results with department users.
Coaches and mentors employees within the Procurement Analyst I, II or III classification on a routine, daily basis to provide guidance and advice on procurement-related activities, solicitations and requisitions.
Responsible for notifying the Director of performance issues of employees within the Procurement Analyst I, II, or III classification.
Assists in the development, drafting, and review of new/revised procedures, and programs related to purchasing and contract administration.
Performs duties as assigned/necessary which are related, or logically assigned to the position.
Minimum Qualifications
Education: Bachelor's Degree in Business Administration / Management, Public Administration, Financial Management, or a closely related field.
Experience: Four (4) years of professional experience in Procurement, including strong skills in monitoring and reviewing documents for compliance; three (3) of which must be public sector procurement experience. An equivalent combination of training/experience and certifications may be used as a substitute for the education requirement.
Certifications/Licenses: CPPB certification preferred.
Miscellaneous: Must possess and maintain a valid Florida driver’s license.
Knowledge, Skills and Abilities
Thorough knowledge of pre-established local, state, and federal policies, procedures, and regulatory requirements applicable to the work.
Skill in performing routine to moderately complex mathematical computations and tabulations accurately and efficiently; intermediate level business mathematics.
Effective oral and written communication skills.
Proficiency in personal computers, standard office equipment, and standard software applications (e.g., word processors, database software, spreadsheet applications).
Ability to read and interpret technical and legal documents, operation and maintenance instructions, and policy and procedure manuals.
Ability to establish and maintain effective working relationships with unit employees, employees in other departments, public/private sector contacts, vendors, and the general public.
Leadership ability to guide entry-level staff on routine procurement functions.
Strong record-keeping and file management skills.
Organizational skills to establish priorities, meet deadlines, and follow up on assignments with minimal direction.
Skill in preparing complex correspondence, summaries, and reports in a clear and concise manner; strong business English skills.
Ability to operate various software applications and basic office equipment.
Skill in updating and maintaining records and files, and providing complex administrative support functions.
Physical Demand Requirements – Light
Maximum lifting of 20 pounds.
Frequent lifting and carrying up to 10 pounds.
Requires significant walking/standing and may involve push/pull on arm or leg controls.
Ability to speak, hear, and perceive sound.
Good eyesight for production and safety.
Physical agility required for kneeling, bending, stooping, and reaching.
Clear vision at distances of 20 inches or less.
Seniority Level Mid-Senior level
Employment Type Full-time
Job Function Purchasing and Supply Chain
Industries Government Administration
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Procurement Analyst IV
role at
Osceola County Government
The purpose of this position is to perform highly specialized work in the acquisition of a variety of complex commodities, services, supplies, and equipment for the County. Employees in this classification function at a senior professional level to perform detailed work in the preparation, research, writing, evaluation and administration of bids and contracts and provide guidance and leadership to less-experienced Procurement Analysts within an assigned work group. The role ensures proper administration of the solicitations, specifications, scopes of work, and resulting agreements, contracts, and/or purchase orders issued by the County in support of departmental activity.
Essential Job Functions
Performs complex and specialized purchasing work according to generally accepted public procurement principles and provides initial and ongoing support to the department-level staff assigned to procurement functions within Osceola County Departments.
Prepares and reviews justifications, specifications, and scopes of work for a variety of complex acquisition projects; performs purchasing work according to regulatory requirements applicable to the work, County Administrative Code, established policies and procedures, and departmental guidelines.
Monitors, reviews, and processes departmental requisitions, specifications, and procurement activities related to County Manager Agreements and Board of County Commissioner agenda items for accuracy and conformance with established policies and procedures; communicates with various department users to determine needs for professional services, commodities, materials, supplies, and equipment.
Prepares specifications, legal advertisements, invitations, and addendums to bid, Requests for Proposals, solicitation schedules, contracts, contract amendments, and options of renewals; advertises formal bids and solicits quotations; assists with facilitating bid openings and tabulations; conducts pre-solicitation conferences; conducts solicitation evaluation process and price analysis; reviews post-award documents.
Prepares formal solicitations and works with departments to develop scope of services and/or specifications, conditions and requirements; works with department users to evaluate complex bids to ensure compliance and consistency with purchasing policies and regulations while fulfilling department needs; prepares and issues purchase orders; assists departments with vendor disputes.
Tracks purchase requisitions and purchase orders on computer; investigates any outstanding purchase orders, invoices or inquiries; works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to delivery of goods, procurement process and/or receiving for the payment of goods.
Conducts meetings, interviews vendors, evaluates new products, and solicits user feedback for needed goods and services; coordinates and conducts meetings and training sessions with County Divisions/Offices.
Communicates with vendors regarding product pricing, specifications and availability; participates in bid reviews with vendors; discusses results with department users.
Coaches and mentors employees within the Procurement Analyst I, II or III classification on a routine, daily basis to provide guidance and advice on procurement-related activities, solicitations and requisitions.
Responsible for notifying the Director of performance issues of employees within the Procurement Analyst I, II, or III classification.
Assists in the development, drafting, and review of new/revised procedures, and programs related to purchasing and contract administration.
Performs duties as assigned/necessary which are related, or logically assigned to the position.
Minimum Qualifications
Education: Bachelor's Degree in Business Administration / Management, Public Administration, Financial Management, or a closely related field.
Experience: Four (4) years of professional experience in Procurement, including strong skills in monitoring and reviewing documents for compliance; three (3) of which must be public sector procurement experience. An equivalent combination of training/experience and certifications may be used as a substitute for the education requirement.
Certifications/Licenses: CPPB certification preferred.
Miscellaneous: Must possess and maintain a valid Florida driver’s license.
Knowledge, Skills and Abilities
Thorough knowledge of pre-established local, state, and federal policies, procedures, and regulatory requirements applicable to the work.
Skill in performing routine to moderately complex mathematical computations and tabulations accurately and efficiently; intermediate level business mathematics.
Effective oral and written communication skills.
Proficiency in personal computers, standard office equipment, and standard software applications (e.g., word processors, database software, spreadsheet applications).
Ability to read and interpret technical and legal documents, operation and maintenance instructions, and policy and procedure manuals.
Ability to establish and maintain effective working relationships with unit employees, employees in other departments, public/private sector contacts, vendors, and the general public.
Leadership ability to guide entry-level staff on routine procurement functions.
Strong record-keeping and file management skills.
Organizational skills to establish priorities, meet deadlines, and follow up on assignments with minimal direction.
Skill in preparing complex correspondence, summaries, and reports in a clear and concise manner; strong business English skills.
Ability to operate various software applications and basic office equipment.
Skill in updating and maintaining records and files, and providing complex administrative support functions.
Physical Demand Requirements – Light
Maximum lifting of 20 pounds.
Frequent lifting and carrying up to 10 pounds.
Requires significant walking/standing and may involve push/pull on arm or leg controls.
Ability to speak, hear, and perceive sound.
Good eyesight for production and safety.
Physical agility required for kneeling, bending, stooping, and reaching.
Clear vision at distances of 20 inches or less.
Seniority Level Mid-Senior level
Employment Type Full-time
Job Function Purchasing and Supply Chain
Industries Government Administration
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