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The Executive Administrative will provide high-level administrative, clerical, and HR-related support to senior leadership. This role requires exceptional organization, professionalism, and technical proficiency, particularly in Microsoft Office, PowerPoint presentation design, and ADP system usage. The ideal candidate will excel in managing complex schedules, preparing executive-level materials, maintaining confidential information, and supporting day-to-day HR processes.
Key Responsibilities Executive Administrative Support
Manage complex calendars, meeting coordination, and executive scheduling with a high degree of accuracy and follow-through
Prepare, proofread, and format executive documents, correspondence, and reports
Draft polished PowerPoint presentations and create visually appealing slides, charts, and executive-ready materials
Organize and maintain filing systems (digital and physical), tracking documents with precision
Serve as the primary point of contact for internal and external stakeholders on behalf of leadership
Coordinate travel arrangements, itineraries, and expense reporting as needed
Payroll & ADP Support
Process and maintain employee information within ADP, including updates, onboarding support, and record maintenance
Assist with timekeeping, attendance reconciliation, and payroll-related tasks
Support HR documentation, compliance tracking, and personnel file accuracy
Assist with recruiting coordination: scheduling interviews, communicating with candidates, and distributing hiring materials
Manage all administrative ADP processes including payroll, benefits administration, running reports and records maintenance.
Administrative Operations & Communications
Coordinate departmental meetings, agendas, and follow-ups
Prepare summary notes, action items, and track progress on assigned tasks
Assist in maintaining office procedures, workflows, and administrative standards
Handle confidential information discreetly and professionally
Required Skills & Qualifications
3–5+ years of Executive Administrative Assistant experience, preferably supporting senior-level leadership
Strong ADP experience (HRIS updates, timekeeping, basic payroll support)
Expert-level Microsoft Office skills, particularly PowerPoint, Word, and Excel
Proven ability to create polished, executive-quality presentations
Exceptional organizational skills with the ability to manage multiple priorities
Strong written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Experience in HR support or exposure to HR processes strongly preferred
Ability to work in a fast-paced environment and adapt quickly
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The Executive Administrative will provide high-level administrative, clerical, and HR-related support to senior leadership. This role requires exceptional organization, professionalism, and technical proficiency, particularly in Microsoft Office, PowerPoint presentation design, and ADP system usage. The ideal candidate will excel in managing complex schedules, preparing executive-level materials, maintaining confidential information, and supporting day-to-day HR processes.
Key Responsibilities Executive Administrative Support
Manage complex calendars, meeting coordination, and executive scheduling with a high degree of accuracy and follow-through
Prepare, proofread, and format executive documents, correspondence, and reports
Draft polished PowerPoint presentations and create visually appealing slides, charts, and executive-ready materials
Organize and maintain filing systems (digital and physical), tracking documents with precision
Serve as the primary point of contact for internal and external stakeholders on behalf of leadership
Coordinate travel arrangements, itineraries, and expense reporting as needed
Payroll & ADP Support
Process and maintain employee information within ADP, including updates, onboarding support, and record maintenance
Assist with timekeeping, attendance reconciliation, and payroll-related tasks
Support HR documentation, compliance tracking, and personnel file accuracy
Assist with recruiting coordination: scheduling interviews, communicating with candidates, and distributing hiring materials
Manage all administrative ADP processes including payroll, benefits administration, running reports and records maintenance.
Administrative Operations & Communications
Coordinate departmental meetings, agendas, and follow-ups
Prepare summary notes, action items, and track progress on assigned tasks
Assist in maintaining office procedures, workflows, and administrative standards
Handle confidential information discreetly and professionally
Required Skills & Qualifications
3–5+ years of Executive Administrative Assistant experience, preferably supporting senior-level leadership
Strong ADP experience (HRIS updates, timekeeping, basic payroll support)
Expert-level Microsoft Office skills, particularly PowerPoint, Word, and Excel
Proven ability to create polished, executive-quality presentations
Exceptional organizational skills with the ability to manage multiple priorities
Strong written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Experience in HR support or exposure to HR processes strongly preferred
Ability to work in a fast-paced environment and adapt quickly
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