Radiant Systems Inc
Document Control Specialist
Radiant Systems Inc, Clarksville, Tennessee, United States, 37040
Title: Document Control/Site Administrator
Location: Clarksville, TN 37040
Duration: 12-18+ Months
Base pay range $28.00/hr - $30.00/hr
Position Summary The Site Administrator candidate will be responsible for overseeing the administrative and operational function of a construction site’s office, ensuring smooth workflow and supporting the Client Site Construction Management Team. This role involves managing office staff, handling communication, document control—maintaining construction and QA/QC documentation, correspondence, Request for Information and Change Order logs, and assisting with site procurement and material management. Essentially they act as a bridge between the site and the home office, facilitating efficient project execution.
EDUCATION AND EXPERIENCE
High school diploma or equivalent required
4+ years experience in Engineering related Document Management
College degree is not required
Proficient with Google Workspace
ESSENTIAL DUTIES AND RESPONSIBILITIES
Actively supports Client commitment to safety, its “Life Saving Rules” and “Stop Work Authority”
Coordinates and leads activities of document control to ensure on-time delivery of revised drawings to/from the contractor for multiple projects
Partners with the project management team to ensure consistent document control practices and procedures are used by all project document controllers
Ensures project schedules are met with regard to processing documents
Understands internal and external metadata requirements – recommends improvements to process
Assists in arranging staff housing and site visits of leadership team
Assists in site orientation and safety audits as directed by HSES lead
Leads site setup and demobilization for construction phase of project
Leads progress of project handover requirements for hard and soft copy documents upon project completion
Establishes and maintains a project archiving strategy for hard copy project documents
Tracks distributions of project related material
Supports global multi-office execution by maintaining interfaces between CM personnel and project teams in different offices
Records, issues and files minutes of meetings to document discussions and action items
Creates purchase requisitions, change orders for processing. Manages and reviews invoices for accuracy and approval
KNOWLEDGE, SKILLS AND ABILITIES
Ability to effectively manage large and complex tasks
Excellent communication and coordination skills
Ability to interact effectively with other entities / disciplines / departments / projects
Strong organizational and people management skills
Evaluates difficult issues and ability to implement corrective actions
Understands the basics of Client technology: air separation units, backup systems, water treatment
“Technically capable”
Construction admin experience is required in addition to document control
Mastery of Google suite of products
Bluebeam a plus
Seniority level Associate
Employment type Contract
Job function
Other
Industries
Manufacturing
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Location: Clarksville, TN 37040
Duration: 12-18+ Months
Base pay range $28.00/hr - $30.00/hr
Position Summary The Site Administrator candidate will be responsible for overseeing the administrative and operational function of a construction site’s office, ensuring smooth workflow and supporting the Client Site Construction Management Team. This role involves managing office staff, handling communication, document control—maintaining construction and QA/QC documentation, correspondence, Request for Information and Change Order logs, and assisting with site procurement and material management. Essentially they act as a bridge between the site and the home office, facilitating efficient project execution.
EDUCATION AND EXPERIENCE
High school diploma or equivalent required
4+ years experience in Engineering related Document Management
College degree is not required
Proficient with Google Workspace
ESSENTIAL DUTIES AND RESPONSIBILITIES
Actively supports Client commitment to safety, its “Life Saving Rules” and “Stop Work Authority”
Coordinates and leads activities of document control to ensure on-time delivery of revised drawings to/from the contractor for multiple projects
Partners with the project management team to ensure consistent document control practices and procedures are used by all project document controllers
Ensures project schedules are met with regard to processing documents
Understands internal and external metadata requirements – recommends improvements to process
Assists in arranging staff housing and site visits of leadership team
Assists in site orientation and safety audits as directed by HSES lead
Leads site setup and demobilization for construction phase of project
Leads progress of project handover requirements for hard and soft copy documents upon project completion
Establishes and maintains a project archiving strategy for hard copy project documents
Tracks distributions of project related material
Supports global multi-office execution by maintaining interfaces between CM personnel and project teams in different offices
Records, issues and files minutes of meetings to document discussions and action items
Creates purchase requisitions, change orders for processing. Manages and reviews invoices for accuracy and approval
KNOWLEDGE, SKILLS AND ABILITIES
Ability to effectively manage large and complex tasks
Excellent communication and coordination skills
Ability to interact effectively with other entities / disciplines / departments / projects
Strong organizational and people management skills
Evaluates difficult issues and ability to implement corrective actions
Understands the basics of Client technology: air separation units, backup systems, water treatment
“Technically capable”
Construction admin experience is required in addition to document control
Mastery of Google suite of products
Bluebeam a plus
Seniority level Associate
Employment type Contract
Job function
Other
Industries
Manufacturing
#J-18808-Ljbffr