Citrus County Board of County Commissioners
Purchasing and Contracts Specialist
Citrus County Board of County Commissioners, Florida, New York, United States
General Description
The Purchasing and Contracts Specialist is responsible for the development, coordination and maintenance of contracts and procurement of goods and services for County Departments. The position coordinates the procurement of professional services, construction contracting, and administers contracts in compliance with federal, state, and local laws, policies and procedures.
The schedule for this full‑time position is Monday through Friday, 8:00 AM to 5:00 PM and is located in Lecanto, Florida.
Detailed information regarding the County’s benefits package and retirement offerings may be found here.
Essential Functions
Formulates and prepares Requests for Proposal for Professional Services and Invitations for Bid for construction and capital improvement contracts.
Schedules and participates in pre‑bid/proposal conferences, Professional Services Review Committee meetings and oral presentations.
Formulates and prepares Board agenda items, construction contracts, contract amendments, work authorizations, and change orders.
Assists in the development and compilation of contract packages in preparation for bidding and Board approval.
Assists and coordinates with internal customers regarding the development of Scopes of Work/Services.
Evaluates construction bids and proposals to determine the most responsive and responsible submittal.
Evaluates Professional Services proposal responses, pricing data, scope of services and contract terms.
Assists in updating the Solicitation database, ensures all reports are in agreement and current.
Consults with the Risk Manager, County Attorney and the Purchasing and Contracts Manager to ensure contracts are in compliance with the County’s contract/lease language requirements.
Assembles the bid documents from the technical specifications sent by the requesting departments.
Prepares bid tabulations to be sent to the user departments along with the compliant bids.
Formulates the bid award/bid agenda items after consulting with the department regarding compliance with the technical specifications and department concerns.
Reviews and approves purchasing requisitions $35,000 and over for compliance with County policies.
Conducts research on possible single or sole source items and coordinates bids with other agencies.
Assists divisions in developing award criteria and negotiating prices for professional service contracts.
Performs other duties as required.
Minimum Requirements Education, Training, and Experience
Bachelor’s degree from an accredited college or university in Business or Public Administration or a closely related field.
Two (2) years of experience in the preparation and/or monitoring of contracts including one (1) year experience in the public sector.
Work experience in a related field may be substituted for the required degree.
Skills and Abilities
Ability to interpret and apply procurement regulations, policies, and legal requirements to ensure compliance with County rules and guidelines.
Strong analytical, problem‑solving, and decision‑making skills.
Detail‑oriented with strong organizational and project management abilities.
Requirements for maintaining courteous and effective relations with County staff, elected officials, community interest groups and the public.
Must have strong working knowledge of computers and be proficient in the use of Microsoft Office Suite of Products (Outlook, Word, Excel, etc.).
Certificates and Licenses
Valid Florida Driver License (or must obtain within 30 days of establishing residency in Florida), or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
Must have or be able to obtain within 90 days certification in FEMA National Incident Management System (NIMS) courses: IS‑100.c: Introduction to the Incident Command System (ICS); and IS‑700.b: An Introduction to the National Incident Management System.
Physical Requirements/Work Environment
Requires sitting most of the time.
The job involves frequent lifting and carrying up to 20 pounds, and occasionally up to 50 pounds.
The job requires frequent bending, balancing, twisting, and reaching above shoulders.
The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Emergency Response/Recovery Activities
All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. Emergency response duties may also include driving and/or operating a county vehicle or equipment and employees must obey all safety policies, and roadway rules and laws.
Supplemental Information Applications will be carefully reviewed to assess qualifications. Selected applicants will be interviewed to determine who will be hired for the job. The kind and length of related work experience, training and education shown on the application will be an important consideration in the screening process. Relevant experience that is not gained through work experience should be explained in the additional information section of the application.
Must successfully pass a criminal background check. Drug screens will be in accordance with the Drug Free Workplace Act and/or the Omnibus Transportation Employee Testing Act of 1991. Citrus County, Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Citrus County, Florida Board of County Commissioners (BOCC), is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), marital status, citizenship, physical or mental disability, genetic information, veteran status, or any other protected trait.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the Citrus County, Florida Board of County Commissioners in advance to allow sufficient time to provide an accommodation.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214) along with any other documentation as required by Rule 55A‑7, Florida Administrative Code.
Pursuant to Chapter 119, Florida Statutes or the “Public Records Law,” applications, resumes and personnel records are subject to public inspections. Details regarding the “Public Records Law”/ “The Sunshine Law” / Florida Statutes and the statutory exemptions are available on websites such as the Florida Office of the Attorney General, Florida Senate and Florida Legislature. Additionally, Citrus County Board of County Commissioners Public Information section is located on our website.
The Citrus County Board of County Commissioners provides a comprehensive benefits package.
Medical Insurance – (Carrier: Florida Blue) Employee Premium is $50.00 monthly. Dependent coverage is available with bi‑weekly premiums.
Dental Insurance – Employee Premium is $0.00. Dependent coverage is available with bi‑weekly premiums.
Vision Insurance – Employee and Dependent coverage is available with low monthly premiums.
Florida Retirement System – Employee contributes 3% of gross salary per pay‑period. Option to choose from Pension Plan or Investment Plan.
Basic Term Life and AD&D Insurance $20,000
Voluntary Life Insurance
Dependent Life Insurance
Long Term Disability Insurance
Health and Dependent Care FSA
Employee Assistance Program
Life Assistance Program
ComPsych Programs
Voluntary AFLAC Supplemental Insurance
Deferred Compensation
Paid Holidays – no waiting period
Vacation Leave – accrues each pay period
Sick Leave – accrues each pay period
Please note that the benefits may not apply to all constitutional offices; please refer to policies for specific information. The County’s Personnel Policies, applicable Union Contracts and/or Certificate of Coverage provides detailed descriptions of all available employee benefit programs and stipulations.
Other Benefits Visiting the Benefits tab of this posting for benefits information and a link to the Employee Benefits Highlights booklet.
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The schedule for this full‑time position is Monday through Friday, 8:00 AM to 5:00 PM and is located in Lecanto, Florida.
Detailed information regarding the County’s benefits package and retirement offerings may be found here.
Essential Functions
Formulates and prepares Requests for Proposal for Professional Services and Invitations for Bid for construction and capital improvement contracts.
Schedules and participates in pre‑bid/proposal conferences, Professional Services Review Committee meetings and oral presentations.
Formulates and prepares Board agenda items, construction contracts, contract amendments, work authorizations, and change orders.
Assists in the development and compilation of contract packages in preparation for bidding and Board approval.
Assists and coordinates with internal customers regarding the development of Scopes of Work/Services.
Evaluates construction bids and proposals to determine the most responsive and responsible submittal.
Evaluates Professional Services proposal responses, pricing data, scope of services and contract terms.
Assists in updating the Solicitation database, ensures all reports are in agreement and current.
Consults with the Risk Manager, County Attorney and the Purchasing and Contracts Manager to ensure contracts are in compliance with the County’s contract/lease language requirements.
Assembles the bid documents from the technical specifications sent by the requesting departments.
Prepares bid tabulations to be sent to the user departments along with the compliant bids.
Formulates the bid award/bid agenda items after consulting with the department regarding compliance with the technical specifications and department concerns.
Reviews and approves purchasing requisitions $35,000 and over for compliance with County policies.
Conducts research on possible single or sole source items and coordinates bids with other agencies.
Assists divisions in developing award criteria and negotiating prices for professional service contracts.
Performs other duties as required.
Minimum Requirements Education, Training, and Experience
Bachelor’s degree from an accredited college or university in Business or Public Administration or a closely related field.
Two (2) years of experience in the preparation and/or monitoring of contracts including one (1) year experience in the public sector.
Work experience in a related field may be substituted for the required degree.
Skills and Abilities
Ability to interpret and apply procurement regulations, policies, and legal requirements to ensure compliance with County rules and guidelines.
Strong analytical, problem‑solving, and decision‑making skills.
Detail‑oriented with strong organizational and project management abilities.
Requirements for maintaining courteous and effective relations with County staff, elected officials, community interest groups and the public.
Must have strong working knowledge of computers and be proficient in the use of Microsoft Office Suite of Products (Outlook, Word, Excel, etc.).
Certificates and Licenses
Valid Florida Driver License (or must obtain within 30 days of establishing residency in Florida), or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
Must have or be able to obtain within 90 days certification in FEMA National Incident Management System (NIMS) courses: IS‑100.c: Introduction to the Incident Command System (ICS); and IS‑700.b: An Introduction to the National Incident Management System.
Physical Requirements/Work Environment
Requires sitting most of the time.
The job involves frequent lifting and carrying up to 20 pounds, and occasionally up to 50 pounds.
The job requires frequent bending, balancing, twisting, and reaching above shoulders.
The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Emergency Response/Recovery Activities
All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. Emergency response duties may also include driving and/or operating a county vehicle or equipment and employees must obey all safety policies, and roadway rules and laws.
Supplemental Information Applications will be carefully reviewed to assess qualifications. Selected applicants will be interviewed to determine who will be hired for the job. The kind and length of related work experience, training and education shown on the application will be an important consideration in the screening process. Relevant experience that is not gained through work experience should be explained in the additional information section of the application.
Must successfully pass a criminal background check. Drug screens will be in accordance with the Drug Free Workplace Act and/or the Omnibus Transportation Employee Testing Act of 1991. Citrus County, Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Citrus County, Florida Board of County Commissioners (BOCC), is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), marital status, citizenship, physical or mental disability, genetic information, veteran status, or any other protected trait.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the Citrus County, Florida Board of County Commissioners in advance to allow sufficient time to provide an accommodation.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214) along with any other documentation as required by Rule 55A‑7, Florida Administrative Code.
Pursuant to Chapter 119, Florida Statutes or the “Public Records Law,” applications, resumes and personnel records are subject to public inspections. Details regarding the “Public Records Law”/ “The Sunshine Law” / Florida Statutes and the statutory exemptions are available on websites such as the Florida Office of the Attorney General, Florida Senate and Florida Legislature. Additionally, Citrus County Board of County Commissioners Public Information section is located on our website.
The Citrus County Board of County Commissioners provides a comprehensive benefits package.
Medical Insurance – (Carrier: Florida Blue) Employee Premium is $50.00 monthly. Dependent coverage is available with bi‑weekly premiums.
Dental Insurance – Employee Premium is $0.00. Dependent coverage is available with bi‑weekly premiums.
Vision Insurance – Employee and Dependent coverage is available with low monthly premiums.
Florida Retirement System – Employee contributes 3% of gross salary per pay‑period. Option to choose from Pension Plan or Investment Plan.
Basic Term Life and AD&D Insurance $20,000
Voluntary Life Insurance
Dependent Life Insurance
Long Term Disability Insurance
Health and Dependent Care FSA
Employee Assistance Program
Life Assistance Program
ComPsych Programs
Voluntary AFLAC Supplemental Insurance
Deferred Compensation
Paid Holidays – no waiting period
Vacation Leave – accrues each pay period
Sick Leave – accrues each pay period
Please note that the benefits may not apply to all constitutional offices; please refer to policies for specific information. The County’s Personnel Policies, applicable Union Contracts and/or Certificate of Coverage provides detailed descriptions of all available employee benefit programs and stipulations.
Other Benefits Visiting the Benefits tab of this posting for benefits information and a link to the Employee Benefits Highlights booklet.
Government Jobs Government Jobs
#J-18808-Ljbffr