Exact Billing Solutions
Payment Poster – Exact Billing Solutions (EBS) | Lauderdale Lakes, FL
Salary:
$26.00 - $29.00 per hour
About Exact Billing Solutions Exact Billing Solutions is a team of revenue cycle management professionals specializing in substance use disorder, mental health, and autism care. With proprietary billing processes and industry expertise, we streamline billing and insurance administration, accelerate cash flow, and deliver peace of mind to clients within behavioral health.
Founded as part of the ICBD family office, we combine entrepreneurial speed with self‑funded financial discipline, enabling scalable, client‑first solutions.
Our company has earned recognition such as
Inc. 5000 2024 ,
EY Entrepreneur Of The Year® U.S. Overall , and inclusion in
Florida Trend Magazine – 500 Most Influential Business Leaders .
About the Role The Payment Poster will accurately and timely post payments received from insurance providers, clients, and third‑party payors. Candidates should understand behavioral health billing (preferably ABA) and possess strong attention to detail and financial transaction proficiency.
Note:
The position’s duties listed below may not be exhaustive. Reasonable accommodations are available.
Key Responsibilities
Refund Processing
Review and analyze accounts for overpayments, billing errors, or discrepancies that require refunds.
Coordinate with billing staff to validate refund reasons and ensure accurate documentation.
Verification of Refund Requests
Confirm legitimacy of refund requests by examining supporting documentation.
Communicate with internal departments and external entities for additional information.
Communication
Engage clients, insurance providers, and stakeholders to resolve discrepancies in refund requests.
Provide clear status updates on refund requests.
Documentation
Maintain detailed, organized records of all refund transactions and supporting documents.
Prepare and submit necessary documentation for approval and audit purposes.
Compliance
Ensure adherence to industry regulations, billing standards, and company policies related to refund processing.
Stay informed about changes in reimbursement policies and best practices.
Requirements
Associate’s degree (preferred)
3+ years in behavioral health out‑of‑network billing
Experience with CollaborateMD and billing software
Knowledge of EOBs
Experience with ABA therapy (preferred)
Willingness to undergo drug and background screenings
Ability to post accurately before end‑of‑month close
Identify denied and under‑paid claims
Balance companies weekly
Research and analyze data independently
Excellent communication and interpersonal skills
Benefits
21 paid days off (15 PTO days + 6 holidays, additional PTO with tenure)
Flexible Spending Account (FSA) and Health Savings Account (HSA) options
Medical, dental, vision, long‑term disability, and life insurance
Generous 401(k) with up to 6% employer match
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Other
Industries IT Services and IT Consulting
Exact Billing Solutions participates in the U.S. Department of Homeland Security E‑Verify program.
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$26.00 - $29.00 per hour
About Exact Billing Solutions Exact Billing Solutions is a team of revenue cycle management professionals specializing in substance use disorder, mental health, and autism care. With proprietary billing processes and industry expertise, we streamline billing and insurance administration, accelerate cash flow, and deliver peace of mind to clients within behavioral health.
Founded as part of the ICBD family office, we combine entrepreneurial speed with self‑funded financial discipline, enabling scalable, client‑first solutions.
Our company has earned recognition such as
Inc. 5000 2024 ,
EY Entrepreneur Of The Year® U.S. Overall , and inclusion in
Florida Trend Magazine – 500 Most Influential Business Leaders .
About the Role The Payment Poster will accurately and timely post payments received from insurance providers, clients, and third‑party payors. Candidates should understand behavioral health billing (preferably ABA) and possess strong attention to detail and financial transaction proficiency.
Note:
The position’s duties listed below may not be exhaustive. Reasonable accommodations are available.
Key Responsibilities
Refund Processing
Review and analyze accounts for overpayments, billing errors, or discrepancies that require refunds.
Coordinate with billing staff to validate refund reasons and ensure accurate documentation.
Verification of Refund Requests
Confirm legitimacy of refund requests by examining supporting documentation.
Communicate with internal departments and external entities for additional information.
Communication
Engage clients, insurance providers, and stakeholders to resolve discrepancies in refund requests.
Provide clear status updates on refund requests.
Documentation
Maintain detailed, organized records of all refund transactions and supporting documents.
Prepare and submit necessary documentation for approval and audit purposes.
Compliance
Ensure adherence to industry regulations, billing standards, and company policies related to refund processing.
Stay informed about changes in reimbursement policies and best practices.
Requirements
Associate’s degree (preferred)
3+ years in behavioral health out‑of‑network billing
Experience with CollaborateMD and billing software
Knowledge of EOBs
Experience with ABA therapy (preferred)
Willingness to undergo drug and background screenings
Ability to post accurately before end‑of‑month close
Identify denied and under‑paid claims
Balance companies weekly
Research and analyze data independently
Excellent communication and interpersonal skills
Benefits
21 paid days off (15 PTO days + 6 holidays, additional PTO with tenure)
Flexible Spending Account (FSA) and Health Savings Account (HSA) options
Medical, dental, vision, long‑term disability, and life insurance
Generous 401(k) with up to 6% employer match
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Other
Industries IT Services and IT Consulting
Exact Billing Solutions participates in the U.S. Department of Homeland Security E‑Verify program.
#J-18808-Ljbffr