Qualdoc
Bookkeeper / Accounts Payable & Receivable Clerk
Qualdoc, Newport News, Virginia, United States, 23600
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2 weeks ago Be among the first 25 applicants
Schedule: Monday – Friday, 8:00 AM – 4:30 PM (or 8:30 AM – 5:00 PM)
Industry: Manufacturing
Employment Type: Full-Time, Hourly
Status: Immediate Opening
Position Overview We are a fast-paced manufacturing company seeking a
skilled Bookkeeper
to join our administrative team. This position plays a vital role in maintaining accurate financial records, processing transactions, managing payroll support tasks, and assisting with general office duties. The ideal candidate will have
a minimum of 3 years of bookkeeping experience , proficiency in
QuickBooks , a
basic understanding of general ledger accounting , and the ability to work independently with professionalism and confidentiality. You will report directly to the Controller and collaborate with management, customers, vendors, bank representatives, and internal departments.
Bookkeeping & Financial Duties
Process and reconcile accounts payable and accounts receivable
Verify vendor bills using receiving paperwork and internal ERP software
Enter and pay vendor bills via check, ACH, or electronic methods
Maintain credit card and checking account balances
Reconcile monthly statements and file paid invoices
Create and send customer invoices; match with packing lists
Process customer receipts and prepare daily bank deposits
Track and report sales tax paid and owed
Perform collections by calling/emailing customers with overdue accounts
Maintain notes and records for CPA related to month/year-end close
Create asset files for newly acquired assets
Assist with annual insurance audits and documentation
Payroll & Timekeeping Support
Tally timecards and track employee vacation and holiday pay
Maintain attendance records
Assist employees with pay or benefit-related questions
Administrative & Office Support
Answer and route incoming calls on multi-line phone system
Provide administrative support to multiple departments and managers
Type routine correspondence and complete reports or forms
Research vendors, equipment, and best practices using online tools
Maintain document retention and archive prior-year records
Take meeting notes during employee or management meetings
Light workspace organization/cleaning as needed
Assist with scheduling, greeting visitors, and maintaining company calendar
Required Skills & Qualifications
3 years of experience in bookkeeping, A/P, and A/R
QuickBooks experience required
Payroll and timekeeping support experience required
Basic understanding of general ledger accounts
Proficiency in Microsoft Excel, Outlook, and Word
Strong math skills and attention to detail
Excellent verbal and written communication
Ability to prioritize multiple tasks and meet deadlines
Strong sense of urgency and accountability
Comfortable with using customer/vendor portals
Ability to maintain strict confidentiality in financial and personnel matters
Excellent attendance and ability to work independently
Team player with a professional, results‑driven attitude
Fast learner and highly organized
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Referrals increase your chances of interviewing at Qualdoc by 2x
Get notified about new Bookkeeper jobs in
Newport News, VA .
Seniority level
Not Applicable
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Outsourcing and Offshoring Consulting
#J-18808-Ljbffr
2 weeks ago Be among the first 25 applicants
Schedule: Monday – Friday, 8:00 AM – 4:30 PM (or 8:30 AM – 5:00 PM)
Industry: Manufacturing
Employment Type: Full-Time, Hourly
Status: Immediate Opening
Position Overview We are a fast-paced manufacturing company seeking a
skilled Bookkeeper
to join our administrative team. This position plays a vital role in maintaining accurate financial records, processing transactions, managing payroll support tasks, and assisting with general office duties. The ideal candidate will have
a minimum of 3 years of bookkeeping experience , proficiency in
QuickBooks , a
basic understanding of general ledger accounting , and the ability to work independently with professionalism and confidentiality. You will report directly to the Controller and collaborate with management, customers, vendors, bank representatives, and internal departments.
Bookkeeping & Financial Duties
Process and reconcile accounts payable and accounts receivable
Verify vendor bills using receiving paperwork and internal ERP software
Enter and pay vendor bills via check, ACH, or electronic methods
Maintain credit card and checking account balances
Reconcile monthly statements and file paid invoices
Create and send customer invoices; match with packing lists
Process customer receipts and prepare daily bank deposits
Track and report sales tax paid and owed
Perform collections by calling/emailing customers with overdue accounts
Maintain notes and records for CPA related to month/year-end close
Create asset files for newly acquired assets
Assist with annual insurance audits and documentation
Payroll & Timekeeping Support
Tally timecards and track employee vacation and holiday pay
Maintain attendance records
Assist employees with pay or benefit-related questions
Administrative & Office Support
Answer and route incoming calls on multi-line phone system
Provide administrative support to multiple departments and managers
Type routine correspondence and complete reports or forms
Research vendors, equipment, and best practices using online tools
Maintain document retention and archive prior-year records
Take meeting notes during employee or management meetings
Light workspace organization/cleaning as needed
Assist with scheduling, greeting visitors, and maintaining company calendar
Required Skills & Qualifications
3 years of experience in bookkeeping, A/P, and A/R
QuickBooks experience required
Payroll and timekeeping support experience required
Basic understanding of general ledger accounts
Proficiency in Microsoft Excel, Outlook, and Word
Strong math skills and attention to detail
Excellent verbal and written communication
Ability to prioritize multiple tasks and meet deadlines
Strong sense of urgency and accountability
Comfortable with using customer/vendor portals
Ability to maintain strict confidentiality in financial and personnel matters
Excellent attendance and ability to work independently
Team player with a professional, results‑driven attitude
Fast learner and highly organized
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Referrals increase your chances of interviewing at Qualdoc by 2x
Get notified about new Bookkeeper jobs in
Newport News, VA .
Seniority level
Not Applicable
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Outsourcing and Offshoring Consulting
#J-18808-Ljbffr