National Association for College Admission Counseling
Staff Accountant (Part-time)
National Association for College Admission Counseling, Arlington, Virginia, United States, 22201
SCHEDULE:
21 hours per week (Tuesday through Thursday, in office)
POSITION SUMMARY:
Reporting to the Controller, the Staff Accountant is responsible for performing a broad range of accounting and financial support duties. This includes processing accounts payable, recording accounts receivable and revenue, preparing journal entries, reconciling accounts, supporting month- and year-end close, and managing deposits. This position requires strong analytical skills, attention to detail, and the ability to collaborate effectively across departments.
RESPONSIBILITIES
Process accounts payable and maintain accurate vendor documentation.
Record and review credit card transactions, ensuring valid and complete supporting documentation.
Assist with recording revenue and accounts receivable transactions.
Deposit and record paper checks accurately and timely.
Prepare and record day-to-day, monthly, and adjusting journal entries.
Perform detailed and complex financial analyses as requested.
Reconcile balance sheet accounts including payables, receivables, prepaids, fixed assets, and other key accounts.
Communicate with vendors regarding payment issues, credits, and account discrepancies.
Collaborate with membership and other internal departments to resolve revenue and receivable inquiries.
Assist with month-end and year-end close processes, including preparing audit schedules and supporting the IRS Form 990 preparation.
Maintain organized digital files and documentation for audit readiness.
Prepare year-end tax documents for vendors (e.g., 1099s)
Ensure the general ledger, AP, and AR processes follow GAAP and internal policies.
Assist with implementing, monitoring, and improving internal financial controls and procedures.
Ensure compliance with organizational financial policies and external reporting requirements.
Support system enhancements, workflow improvements, and data clean‑up initiatives.
Assist with special projects, reporting needs, and ad hoc analyses.
Perform other duties as assigned.
QUALIFICATIONS The qualifications, skills, attributes, and experience for this role include, but are not limited to, the following:
Education
Bachelor’s degree in accounting, finance, business, economics, or related field.
Experience
Minimum of 3 years of accounting experience; nonprofit/association experience preferred but not required.
Experience with month-end close, reconciliations, and audit support strongly preferred.
Experience with Sage Intacct (required), Bill.com (required), Martus Solutions, and Salesforce preferred.
Knowledge, Skills, and Abilities
Strong understanding of Generally Accepted Accounting Principles (GAAP)
Advanced Microsoft Excel skills and proficiency in Outlook
Strong written and verbal communication skills
Ability to communicate effectively with staff at all levels, members, and external partners.
Exceptional organizational, analytical, and problem‑solving skills
Strong attention to detail and accuracy
Customer‑service orientation when working with internal and external stakeholders.
Ability to:
Manage multiple priorities and deliverables in a fast‑paced, dynamic environment.
Meet deadlines consistently and reprioritize tasks as needed.
Work effectively in a hybrid environment using Teams, Zoom, and other collaboration tools.
Process sensitive information with the highest level of professionalism and confidentiality.
Build collaborative working relationships with staff, members, and external auditors.
Contribute positively to a team‑oriented environment.
Seniority level Mid‑Senior level
Employment type Part‑time
Job function Accounting/Auditing and Finance
Industries Non‑profit Organizations
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21 hours per week (Tuesday through Thursday, in office)
POSITION SUMMARY:
Reporting to the Controller, the Staff Accountant is responsible for performing a broad range of accounting and financial support duties. This includes processing accounts payable, recording accounts receivable and revenue, preparing journal entries, reconciling accounts, supporting month- and year-end close, and managing deposits. This position requires strong analytical skills, attention to detail, and the ability to collaborate effectively across departments.
RESPONSIBILITIES
Process accounts payable and maintain accurate vendor documentation.
Record and review credit card transactions, ensuring valid and complete supporting documentation.
Assist with recording revenue and accounts receivable transactions.
Deposit and record paper checks accurately and timely.
Prepare and record day-to-day, monthly, and adjusting journal entries.
Perform detailed and complex financial analyses as requested.
Reconcile balance sheet accounts including payables, receivables, prepaids, fixed assets, and other key accounts.
Communicate with vendors regarding payment issues, credits, and account discrepancies.
Collaborate with membership and other internal departments to resolve revenue and receivable inquiries.
Assist with month-end and year-end close processes, including preparing audit schedules and supporting the IRS Form 990 preparation.
Maintain organized digital files and documentation for audit readiness.
Prepare year-end tax documents for vendors (e.g., 1099s)
Ensure the general ledger, AP, and AR processes follow GAAP and internal policies.
Assist with implementing, monitoring, and improving internal financial controls and procedures.
Ensure compliance with organizational financial policies and external reporting requirements.
Support system enhancements, workflow improvements, and data clean‑up initiatives.
Assist with special projects, reporting needs, and ad hoc analyses.
Perform other duties as assigned.
QUALIFICATIONS The qualifications, skills, attributes, and experience for this role include, but are not limited to, the following:
Education
Bachelor’s degree in accounting, finance, business, economics, or related field.
Experience
Minimum of 3 years of accounting experience; nonprofit/association experience preferred but not required.
Experience with month-end close, reconciliations, and audit support strongly preferred.
Experience with Sage Intacct (required), Bill.com (required), Martus Solutions, and Salesforce preferred.
Knowledge, Skills, and Abilities
Strong understanding of Generally Accepted Accounting Principles (GAAP)
Advanced Microsoft Excel skills and proficiency in Outlook
Strong written and verbal communication skills
Ability to communicate effectively with staff at all levels, members, and external partners.
Exceptional organizational, analytical, and problem‑solving skills
Strong attention to detail and accuracy
Customer‑service orientation when working with internal and external stakeholders.
Ability to:
Manage multiple priorities and deliverables in a fast‑paced, dynamic environment.
Meet deadlines consistently and reprioritize tasks as needed.
Work effectively in a hybrid environment using Teams, Zoom, and other collaboration tools.
Process sensitive information with the highest level of professionalism and confidentiality.
Build collaborative working relationships with staff, members, and external auditors.
Contribute positively to a team‑oriented environment.
Seniority level Mid‑Senior level
Employment type Part‑time
Job function Accounting/Auditing and Finance
Industries Non‑profit Organizations
#J-18808-Ljbffr