University of California, Davis
Administrative Officer 3 CX
University of California, Davis, Sacramento, California, United States, 95828
Administrative Officer – Neurology Department
The Administrative Officer provides advanced operational, analytical, and faculty‑facing administrative coordination and leadership for assigned clinical sections in the Department of Neurology. The incumbent leads section operational workflows, analyzes faculty clinical and academic activity data, manages key administrative systems, and ensures alignment between section operations and departmental strategic goals. The role partners closely with Vice Chairs, Section Chiefs, clinical faculty, and cross‑functional administrative teams (HR, Research Administration, Education, Finance) to coordinate section and Vice Chair activities and resolve complex operational issues.
Key Responsibilities
Lead section operational workflows and execute annual assignment and salary‑setting cycles.
Analyze faculty clinical and academic activity data and generate and analyze operational and productivity reports.
Coordinate faculty‑facing administrative workflows, manage clinical scheduling alignment (Lightning Bolt & Epic), and ensure compliance across several domains.
Partner with Vice Chairs, Section Chiefs, clinical faculty, and cross‑functional teams to resolve complex operational issues.
Maintain accurate data, reliable administrative execution, and coordinated support across academic and clinical domains.
Minimum Qualifications
Bachelor’s degree in a related field or equivalent combination of education and experience.
Experience performing professional‑level administrative, operational, or analytical duties in a complex organization, preferably within a university, medical school, or healthcare environment.
Experience interpreting, applying, and communicating administrative policies, procedures, and guidelines with a high degree of accuracy.
Experience coordinating complex operational workflows, managing multiple concurrent deadlines, and independently resolving problems in a fast‑paced environment.
Demonstrated analytical skills, including the ability to collect, organize, and synthesize data; generate reports; identify trends; and make recommendations to leadership.
Strong organizational and project‑management skills, with the ability to manage competing priorities, track ongoing commitments, and complete work with minimal supervision.
Excellent written and verbal communication skills.
Demonstrated ability to maintain confidentiality, exercise discretion, and manage sensitive or privileged information.
Demonstrated customer service and interpersonal skills.
Proficiency with standard business software, including Microsoft Office Suite, and the ability to learn new systems, databases, and administrative tools.
Preferred Qualifications
Experience working in an academic department within a School of Medicine, academic medical center, or university health system.
Knowledge of faculty academic and clinical administrative processes, including credentialing, reappointments, workload/effort tracking, faculty development, or academic personnel procedures.
Experience with wRVU or faculty productivity metrics, clinical reporting, or operational dashboards.
Experience coordinating academic events, faculty development activities, Section meetings, or operational workgroups.
Knowledge of UC Davis and UC Davis Health policies, systems, and administrative procedures.
Equal Employment Opportunity Statement The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
#J-18808-Ljbffr
Key Responsibilities
Lead section operational workflows and execute annual assignment and salary‑setting cycles.
Analyze faculty clinical and academic activity data and generate and analyze operational and productivity reports.
Coordinate faculty‑facing administrative workflows, manage clinical scheduling alignment (Lightning Bolt & Epic), and ensure compliance across several domains.
Partner with Vice Chairs, Section Chiefs, clinical faculty, and cross‑functional teams to resolve complex operational issues.
Maintain accurate data, reliable administrative execution, and coordinated support across academic and clinical domains.
Minimum Qualifications
Bachelor’s degree in a related field or equivalent combination of education and experience.
Experience performing professional‑level administrative, operational, or analytical duties in a complex organization, preferably within a university, medical school, or healthcare environment.
Experience interpreting, applying, and communicating administrative policies, procedures, and guidelines with a high degree of accuracy.
Experience coordinating complex operational workflows, managing multiple concurrent deadlines, and independently resolving problems in a fast‑paced environment.
Demonstrated analytical skills, including the ability to collect, organize, and synthesize data; generate reports; identify trends; and make recommendations to leadership.
Strong organizational and project‑management skills, with the ability to manage competing priorities, track ongoing commitments, and complete work with minimal supervision.
Excellent written and verbal communication skills.
Demonstrated ability to maintain confidentiality, exercise discretion, and manage sensitive or privileged information.
Demonstrated customer service and interpersonal skills.
Proficiency with standard business software, including Microsoft Office Suite, and the ability to learn new systems, databases, and administrative tools.
Preferred Qualifications
Experience working in an academic department within a School of Medicine, academic medical center, or university health system.
Knowledge of faculty academic and clinical administrative processes, including credentialing, reappointments, workload/effort tracking, faculty development, or academic personnel procedures.
Experience with wRVU or faculty productivity metrics, clinical reporting, or operational dashboards.
Experience coordinating academic events, faculty development activities, Section meetings, or operational workgroups.
Knowledge of UC Davis and UC Davis Health policies, systems, and administrative procedures.
Equal Employment Opportunity Statement The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
#J-18808-Ljbffr