AMERICAN 3B SCIENTIFIC, L.P.
Payroll and Benefits Administrator
AMERICAN 3B SCIENTIFIC, L.P., Sarasota, Florida, United States, 34243
3 days ago Be among the first 25 applicants
The Payroll and Benefits Administrator is responsible for administering multi‑entity, multi‑state payroll and employee benefits while ensuring accurate accounting treatment, regulatory compliance, and strong internal controls. This role serves as a key liaison between Payroll, HR, Finance, and external service providers, and plays a critical role in audit readiness, SOX‑style controls, and tax data support. The ideal candidate has hands‑on payroll experience, a strong understanding of accounting fundamentals, and the ability to operate effectively in a controlled financial environment.
Key Responsibilities
Payroll Administration
Process accurate and timely payroll for salaried, hourly, and commissioned employees using Payday and Corporate Payroll Services . Administer multi‑state payroll in compliance with federal, state, and local regulations. Set up and maintain state tax registrations , including withholding and state unemployment (SUTA)
accounts, as required. Maintain complete and accurate payroll records, including earnings, deductions, garnishments, and employer tax obligations. Coordinate payroll calendars, off‑cycle payrolls, and special payroll runs as needed. Support year‑end payroll activities including W‑2 preparation, payroll tax filings, and audits. Payroll Accounting & Reconciliations
Prepare, review, and post payroll‑related journal entries to: NetSuite QuickBooks Online Reconcile payroll expense and liability accounts monthly, including wages, payroll taxes, benefits, retirement plans, and accrued payroll. Ensure payroll data reconciles between payroll systems and accounting systems and investigate variances in a timely manner. Support the monthly close process and provide payroll‑related schedules to Finance. Internal Controls, Audit & Compliance
Execute and maintain internal controls over payroll and benefits , including documented review, approval, and reconciliation procedures. Support SOX‑style control environments , including evidence retention, segregation of duties, and control testing support. Prepare and maintain payroll and benefits documentation required for internal and external audits . Respond to audit inquiries and provide detailed payroll, benefits, and tax support schedules. Identify control gaps or process improvement opportunities and partner with Finance to remediate issues. Commissions
Learn company commission plans and policies. After mastering payroll processing, calculate, validate, and process commissions in accordance with approved plans and internal controls. Coordinate commission reporting, accruals, and reconciliations with Finance. Benefits Administration
Administer employee benefits programs including medical, dental, vision, disability, and retirement plans. Ensure payroll benefit deductions accurately reflect employee elections. Reconcile payroll benefit deductions to benefit provider invoices , researching and resolving discrepancies. Maintain accurate benefits records and coordinate with brokers and benefit providers on enrollments, changes, and renewals. Tax & Regulatory Support
Gather and prepare payroll‑and benefits‑related data required for preparation of federal, state, and local income tax returns . Support the Finance team and external tax advisors by providing schedules related to payroll expense, payroll taxes, benefits, and headcount. Assist with responses to tax notices, payroll tax inquiries, and information requests. Expense Reports (Secondary / Collaborative Responsibility)
Partner with the Finance team to review and process employee expense reports and reimbursements, as applicable. Ensure reimbursements comply with company policy and are properly recorded in the accounting system. Support expense‑related reconciliations and audit requests. Qualifications
Associate or Bachelor’s degree in Accounting, Finance, Human Resources , or a related field. 3+ years of payroll administration experience; benefits administration experience strongly preferred. Strong understanding of payroll accounting , internal controls, and balance sheet reconciliations. Experience supporting audits and working within SOX‑style control environments . Experience with multi‑state payroll and state tax registrations (withholding and SUTA). Hands‑on experience with: Strong attention to detail, documentation discipline, and ability to handle confidential information. Seniority level
Mid‑Senior level Employment type
Full‑time Job function
Human Resources Industries
Computer Hardware Manufacturing Referrals increase your chances of interviewing at AMERICAN 3B SCIENTIFIC, L.P. by 2x Sarasota, FL $60,000.00-$75,000.00
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Payroll Administration
Process accurate and timely payroll for salaried, hourly, and commissioned employees using Payday and Corporate Payroll Services . Administer multi‑state payroll in compliance with federal, state, and local regulations. Set up and maintain state tax registrations , including withholding and state unemployment (SUTA)
accounts, as required. Maintain complete and accurate payroll records, including earnings, deductions, garnishments, and employer tax obligations. Coordinate payroll calendars, off‑cycle payrolls, and special payroll runs as needed. Support year‑end payroll activities including W‑2 preparation, payroll tax filings, and audits. Payroll Accounting & Reconciliations
Prepare, review, and post payroll‑related journal entries to: NetSuite QuickBooks Online Reconcile payroll expense and liability accounts monthly, including wages, payroll taxes, benefits, retirement plans, and accrued payroll. Ensure payroll data reconciles between payroll systems and accounting systems and investigate variances in a timely manner. Support the monthly close process and provide payroll‑related schedules to Finance. Internal Controls, Audit & Compliance
Execute and maintain internal controls over payroll and benefits , including documented review, approval, and reconciliation procedures. Support SOX‑style control environments , including evidence retention, segregation of duties, and control testing support. Prepare and maintain payroll and benefits documentation required for internal and external audits . Respond to audit inquiries and provide detailed payroll, benefits, and tax support schedules. Identify control gaps or process improvement opportunities and partner with Finance to remediate issues. Commissions
Learn company commission plans and policies. After mastering payroll processing, calculate, validate, and process commissions in accordance with approved plans and internal controls. Coordinate commission reporting, accruals, and reconciliations with Finance. Benefits Administration
Administer employee benefits programs including medical, dental, vision, disability, and retirement plans. Ensure payroll benefit deductions accurately reflect employee elections. Reconcile payroll benefit deductions to benefit provider invoices , researching and resolving discrepancies. Maintain accurate benefits records and coordinate with brokers and benefit providers on enrollments, changes, and renewals. Tax & Regulatory Support
Gather and prepare payroll‑and benefits‑related data required for preparation of federal, state, and local income tax returns . Support the Finance team and external tax advisors by providing schedules related to payroll expense, payroll taxes, benefits, and headcount. Assist with responses to tax notices, payroll tax inquiries, and information requests. Expense Reports (Secondary / Collaborative Responsibility)
Partner with the Finance team to review and process employee expense reports and reimbursements, as applicable. Ensure reimbursements comply with company policy and are properly recorded in the accounting system. Support expense‑related reconciliations and audit requests. Qualifications
Associate or Bachelor’s degree in Accounting, Finance, Human Resources , or a related field. 3+ years of payroll administration experience; benefits administration experience strongly preferred. Strong understanding of payroll accounting , internal controls, and balance sheet reconciliations. Experience supporting audits and working within SOX‑style control environments . Experience with multi‑state payroll and state tax registrations (withholding and SUTA). Hands‑on experience with: Strong attention to detail, documentation discipline, and ability to handle confidential information. Seniority level
Mid‑Senior level Employment type
Full‑time Job function
Human Resources Industries
Computer Hardware Manufacturing Referrals increase your chances of interviewing at AMERICAN 3B SCIENTIFIC, L.P. by 2x Sarasota, FL $60,000.00-$75,000.00
#J-18808-Ljbffr