Gem-Pack Berries
Invoicing, Credit, and Collections Coordinator
Gem-Pack Berries, Los Angeles, California, United States, 90079
Invoicing, Credit, and Collections Coordinator
1 week ago Be among the first 25 applicants
This range is provided by Gem-Pack Berries. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $25.00/hr - $35.00/hr
Direct message the job poster from Gem-Pack Berries
Director of Human Resources at Gem-Pack Berries The Invoicing, Credits, and Collections Coordinator is responsible for assisting with the invoicing and pricing process for customer orders, ensuring accuracy and compliance with internal protocols. This includes daily invoice verification, applying freight and extra charges, and placing orders on hold when necessary. The role also handles weekly tasks such as processing trouble settlements, restock charges, Price After Sale (PAS) returns, manual pricing adjustments, and grower settlements. In addition, the specialist supports Accounts Receivable (AR) and Accounts Payable (AP) by investigating discrepancies, processing truck claims, and approving vendor bills. This role reports to the Invoicing, Credit, and Collections Manager. This is an on-site position based out of our Santa Monica office. The typical schedule for this role is expected to be Monday through Friday, 7:00 AM to 3:00 PM. The ideal candidate must be able to work flexible hours, including weekends and holidays, based on business needs and seasonal demand.
Responsibilities and Essential Functions:
Manage daily invoicing: ensure all orders are priced, apply freight, place unpriced or PAS orders on hold, and email non-EDI invoices to customers; confirm delivery of extra charges when applicable
Process weekly trouble settlements, including pricing, redelivery, and related fees
Contact customers weekly to coordinate PAS returns
Apply freight and additional charges to all restock orders weekly
Price PAS orders and process returns weekly
Perform manual pricing adjustments on weekly grower settlements
File truck claims as needed
Support AR by investigating large cash receipt shortages and applying unidentified credits
Apply daily pricing or quality credits to orders per sales team
Assist AP in resolving discrepancies on brokerage, purchased product, and outside purchase bills
Review and approve weekly cooling and handling invoices
Must have the ability to work flexible hours, including weekends and holidays based on business needs and seasonal demand.
Required Knowledge, Skills, Qualifications, Experience:
Bachelor’s degree in Accounting, Finance, Economics or related field
1-2 + Years of experience in accounting or finance-related role
1-2 + Years of experience in produce or perishable goods industry, preferred
Understanding of invoicing, billing processes, order reconciliation, and settlements
Proficiency in accounting software and Microsoft Suite (Outlook, Excel)
Experience with ERP, Famous a plus
Attention to detail, problem-solving skills, and organization abilities
Ability to manage daily and weekly tasks independently and meet strict deadlines
Strong organizational skills and ability to prioritize multiple tasks in a fast-paced environment
Ability to work independently while collaborating with cross-functional teams
Willingness to learn, adapt, and ask insightful questions to gain clarity
Compensation Range:
The hourly compensation range for this position is $25.00-$35.00. The actual rate offered will be determined based on several factors including experience, skills, job-related knowledge and work location.
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing
Industries
Agriculture
Construction
Mining Machinery Manufacturing
Referrals increase your chances of interviewing at Gem-Pack Berries by 2x
Inferred from the description for this job Medical insurance
Vision insurance
401(k)
Disability insurance
Get notified about new Credit Collections Coordinator jobs in Los Angeles, CA.
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This range is provided by Gem-Pack Berries. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $25.00/hr - $35.00/hr
Direct message the job poster from Gem-Pack Berries
Director of Human Resources at Gem-Pack Berries The Invoicing, Credits, and Collections Coordinator is responsible for assisting with the invoicing and pricing process for customer orders, ensuring accuracy and compliance with internal protocols. This includes daily invoice verification, applying freight and extra charges, and placing orders on hold when necessary. The role also handles weekly tasks such as processing trouble settlements, restock charges, Price After Sale (PAS) returns, manual pricing adjustments, and grower settlements. In addition, the specialist supports Accounts Receivable (AR) and Accounts Payable (AP) by investigating discrepancies, processing truck claims, and approving vendor bills. This role reports to the Invoicing, Credit, and Collections Manager. This is an on-site position based out of our Santa Monica office. The typical schedule for this role is expected to be Monday through Friday, 7:00 AM to 3:00 PM. The ideal candidate must be able to work flexible hours, including weekends and holidays, based on business needs and seasonal demand.
Responsibilities and Essential Functions:
Manage daily invoicing: ensure all orders are priced, apply freight, place unpriced or PAS orders on hold, and email non-EDI invoices to customers; confirm delivery of extra charges when applicable
Process weekly trouble settlements, including pricing, redelivery, and related fees
Contact customers weekly to coordinate PAS returns
Apply freight and additional charges to all restock orders weekly
Price PAS orders and process returns weekly
Perform manual pricing adjustments on weekly grower settlements
File truck claims as needed
Support AR by investigating large cash receipt shortages and applying unidentified credits
Apply daily pricing or quality credits to orders per sales team
Assist AP in resolving discrepancies on brokerage, purchased product, and outside purchase bills
Review and approve weekly cooling and handling invoices
Must have the ability to work flexible hours, including weekends and holidays based on business needs and seasonal demand.
Required Knowledge, Skills, Qualifications, Experience:
Bachelor’s degree in Accounting, Finance, Economics or related field
1-2 + Years of experience in accounting or finance-related role
1-2 + Years of experience in produce or perishable goods industry, preferred
Understanding of invoicing, billing processes, order reconciliation, and settlements
Proficiency in accounting software and Microsoft Suite (Outlook, Excel)
Experience with ERP, Famous a plus
Attention to detail, problem-solving skills, and organization abilities
Ability to manage daily and weekly tasks independently and meet strict deadlines
Strong organizational skills and ability to prioritize multiple tasks in a fast-paced environment
Ability to work independently while collaborating with cross-functional teams
Willingness to learn, adapt, and ask insightful questions to gain clarity
Compensation Range:
The hourly compensation range for this position is $25.00-$35.00. The actual rate offered will be determined based on several factors including experience, skills, job-related knowledge and work location.
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing
Industries
Agriculture
Construction
Mining Machinery Manufacturing
Referrals increase your chances of interviewing at Gem-Pack Berries by 2x
Inferred from the description for this job Medical insurance
Vision insurance
401(k)
Disability insurance
Get notified about new Credit Collections Coordinator jobs in Los Angeles, CA.
#J-18808-Ljbffr