Archdiocese of Milwaukee
Associate Director of Records Management
Archdiocese of Milwaukee, Saint Francis, Wisconsin, United States, 53235
Associate Director of Records Management
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Associate Director of Records Management
role at
Archdiocese of Milwaukee
Work where your faith is!
More than 500,000 people see a positive difference in their lives every day through the ministries of the Archdiocese of Milwaukee. Our Mission is to proclaim the Gospel of Jesus Christ by calling, forming, and sending disciples to go and make new disciples.
The Mary Mother of the Church Pastoral Center, located in St. Francis, is the main office for the Archdiocese of Milwaukee. The archdiocese covers 10 counties in Southeast Wisconsin and includes almost 200 parishes and over 100 Catholic schools.
Under the Director of Archives and Records Management, the Associate Director of Records Management leads the Archdiocese Records Management program within our Archives/Chancery Department.
Key Responsibilities
Appraising, scheduling, and managing all analog and electronic information in accordance with Archdiocesan Records Policies and Procedures. The position is the key liaison to the Central Offices and IT collaborating with staff to preserve audio-visual materials
Lead implementation and improvement of the Archdiocese's Records Management program
Manage guidelines and workflows for the creation and use of electronic records at the Archdiocese of Milwaukee
Manage guidelines and workflows for managing email within the central offices
Research, plan, and propose digital archive software and equipment for management of electronic records
Manage the disposition of records
Liaison with legal counsel to manage litigation holds and to ensure staff compliance
Collaborate with offices to identify and acquire photographs and audio-visual materials for preservation in Preservica
Assist with analog audio, audio-visual, and photograph digitization projects
Provide records training and support to central office staff
Create training program and provide resources for parish and school staff on issues related to the electronic records life cycle
Assist with reference requests for electronic records and the supervision of the archive's reading room
Skills and Qualifications
Knowledge of the mission, structure, and responsibilities of the Archdiocese of Milwaukee and Archives Office
Knowledge of archives and records management theory, principles, and methods, including how to manage, arrange and describe, and preserve archival collections
Knowledge of archival practices, records maintenance skills, and standards for born-digital records
Expert online research skills
Knowledge of current issues in digital libraries
Strong organizational, project management, and prioritization skills, and ability to handle multiple priorities and deadlines
Critical thinking skills
Ability to create and present professional presentations and training for internal and professional groups in person and virtually
Must be able to maintain strict confidentiality
Proficiency in Microsoft Suite, websites, platforms, and Preservica
Skills in scripting or programming languages
Education, Training and/or Experience
Required: Master of Library/Information Science or equivalent related work experience and education
Minimum of two years experience in an archival or records management setting with an emphasis on digital records
Preferred: Previous experience with management functions of Microsoft 365
Preferred: Certified Records Manager and/or Digital Archives Specialist certification
Prior experience with scripting or programming languages highly desirable
Prior experience with Preservica is highly desirable
Working Environment
On-site work at the Archdiocese of Milwaukee Archives Office
Frequent exposure to dust and molds associated with archival records and museum materials
Occasional travel within the Archdiocese of Milwaukee
A valid driver's license and reliable vehicle are required
Must be able to regularly reach objects in high places and lift 45 lbs and use stairs
Compensation and Benefits The position is a full-time (40 hours per week), salaried position working in-person at the Archdiocese of Milwaukee Pastoral Center. The Archdiocese of Milwaukee provides a full scope of employment benefits, including medical, dental, vision, flextime, Catholic school tuition assistance for children of employees, 403b, and a pension program. Infrequent weekend and evening meetings and some travel to parishes throughout the archdiocese is required. Mileage reimbursement is available.
Seniority level Mid-Senior level
Employment type Full-time
Job function Information Technology
Industries Religious Institutions
#J-18808-Ljbffr
Associate Director of Records Management
role at
Archdiocese of Milwaukee
Work where your faith is!
More than 500,000 people see a positive difference in their lives every day through the ministries of the Archdiocese of Milwaukee. Our Mission is to proclaim the Gospel of Jesus Christ by calling, forming, and sending disciples to go and make new disciples.
The Mary Mother of the Church Pastoral Center, located in St. Francis, is the main office for the Archdiocese of Milwaukee. The archdiocese covers 10 counties in Southeast Wisconsin and includes almost 200 parishes and over 100 Catholic schools.
Under the Director of Archives and Records Management, the Associate Director of Records Management leads the Archdiocese Records Management program within our Archives/Chancery Department.
Key Responsibilities
Appraising, scheduling, and managing all analog and electronic information in accordance with Archdiocesan Records Policies and Procedures. The position is the key liaison to the Central Offices and IT collaborating with staff to preserve audio-visual materials
Lead implementation and improvement of the Archdiocese's Records Management program
Manage guidelines and workflows for the creation and use of electronic records at the Archdiocese of Milwaukee
Manage guidelines and workflows for managing email within the central offices
Research, plan, and propose digital archive software and equipment for management of electronic records
Manage the disposition of records
Liaison with legal counsel to manage litigation holds and to ensure staff compliance
Collaborate with offices to identify and acquire photographs and audio-visual materials for preservation in Preservica
Assist with analog audio, audio-visual, and photograph digitization projects
Provide records training and support to central office staff
Create training program and provide resources for parish and school staff on issues related to the electronic records life cycle
Assist with reference requests for electronic records and the supervision of the archive's reading room
Skills and Qualifications
Knowledge of the mission, structure, and responsibilities of the Archdiocese of Milwaukee and Archives Office
Knowledge of archives and records management theory, principles, and methods, including how to manage, arrange and describe, and preserve archival collections
Knowledge of archival practices, records maintenance skills, and standards for born-digital records
Expert online research skills
Knowledge of current issues in digital libraries
Strong organizational, project management, and prioritization skills, and ability to handle multiple priorities and deadlines
Critical thinking skills
Ability to create and present professional presentations and training for internal and professional groups in person and virtually
Must be able to maintain strict confidentiality
Proficiency in Microsoft Suite, websites, platforms, and Preservica
Skills in scripting or programming languages
Education, Training and/or Experience
Required: Master of Library/Information Science or equivalent related work experience and education
Minimum of two years experience in an archival or records management setting with an emphasis on digital records
Preferred: Previous experience with management functions of Microsoft 365
Preferred: Certified Records Manager and/or Digital Archives Specialist certification
Prior experience with scripting or programming languages highly desirable
Prior experience with Preservica is highly desirable
Working Environment
On-site work at the Archdiocese of Milwaukee Archives Office
Frequent exposure to dust and molds associated with archival records and museum materials
Occasional travel within the Archdiocese of Milwaukee
A valid driver's license and reliable vehicle are required
Must be able to regularly reach objects in high places and lift 45 lbs and use stairs
Compensation and Benefits The position is a full-time (40 hours per week), salaried position working in-person at the Archdiocese of Milwaukee Pastoral Center. The Archdiocese of Milwaukee provides a full scope of employment benefits, including medical, dental, vision, flextime, Catholic school tuition assistance for children of employees, 403b, and a pension program. Infrequent weekend and evening meetings and some travel to parishes throughout the archdiocese is required. Mileage reimbursement is available.
Seniority level Mid-Senior level
Employment type Full-time
Job function Information Technology
Industries Religious Institutions
#J-18808-Ljbffr