University of Utah
Grants & Contracts Officer, IV
University of Utah, Salt Lake City, Utah, United States, 84193
Details
Open Date
12/15/2025
Requisition Number
PRN43834B
Job Title
Grants and Contracts Officer
Working Title
Grants & Contracts Officer, IV
Career Progression Track
P00
Track Level
P4 - Advanced
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Mon – Fri, 9am – 5pm. Infrequent evenings or weekends. Remote work flexibility.
VP Area
U of U Health - Academics
Department
00258 - Emergency Medical Physicians
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$60,000 - $84,883
Close Date
03/11/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The University of Utah’s Department of Emergency Medicine is seeking a highly motivated, detail-oriented Grants and Contracts Officer to join our growing research team. As a relatively new department (established just 3.5 years ago), we are actively building and refining our research infrastructure. This position offers a unique opportunity to help shape and strengthen our pre‑award and post‑award processes as our portfolio expands. Candidates who are excited about contributing to foundational systems—and growing professionally alongside a rapidly developing department—will thrive in this role.
The ideal candidate will have experience managing complex pre‑award and post‑award activities within an academic or medical research environment and will thrive in a department that supports diverse, high‑impact research across industry, NIH , DOD , and other peer‑reviewed sponsors.
Emergency Medicine serves as the gateway to nearly every specialty in the UHealth system, which makes our funding portfolio unusually diverse and dynamic. Our collaborations span trauma surgery, nursing, addiction medicine, neurology, internal medicine, critical care, and more—resulting in a constantly evolving mix of basic, clinical, translational, and educational research. This position is well‑suited for someone who enjoys meaningful variety and complexity while working in an environment that values thoughtful onboarding, sustainable workloads, and long‑term professional development.
This position will play a critical role in supporting faculty and investigators from project concept to closeout, and will serve as a liaison between the department and central university offices (e.g., Office of Sponsored Projects, Grants & Contract Accounting). In addition to direct project support, the Grants and Contracts Officer will help develop and refine internal workflows, guidance materials, and departmental processes that enhance efficiency and maintain clarity as the department continues to grow.
We prioritize work/life integration and provide the time and support needed to become familiar with our investigators, their research programs, and our internal systems. The environment is collaborative and steady‑paced, with an emphasis on quality, relationship‑building, and accuracy rather than high‑volume or rapid‑turnaround expectations.
Remote work options and schedule flexibility are available, enabling a healthy balance between independent work and collaborative departmental engagement.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities Essential Functions Pre‑Award & Proposal Development
Identify and disseminate relevant internal and external funding opportunities to Emergency Medicine faculty
Assist faculty in the preparation and submission of proposals to a wide range of sponsors, including NIH , DoD, CDC , foundations, and industry.
Review sponsor guidelines and ensure proposals are compliant with both sponsor and institutional policies.
Develop and revise budgets, complete sponsor and internal forms, and coordinate submission through appropriate institutional channels.
Initiate and track the execution of NDAs, CDAs, MOUs, and clinical trial agreements in collaboration with central offices.
Prepare and maintain Other Support documentation
Contracting & Interim Award Support
Facilitate budget negotiations for clinical trials and ensure appropriate cost recovery.
Coordinate internal processes for new award setup, including project scope review, budgeting, and compliance checks.
Work with research faculty, research manager, and finance personnel to prepare subawards, internal budgets, and effort commitments.
Post‑Award Management
Monitor award progress, prepare and submit progress reports and Just‑in‑Time ( JIT ) documents.
Track key deadlines and milestones across multiple concurrent awards.
Support amendments to contracts, budget revisions, and ensure compliance with terms and conditions.
Assist with project closeout and final financial reporting in collaboration with grants accounting.
Minimum Qualifications EQUIVALENCY STATEMENT :
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Grants and Contracts Officer, IV:
Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.
Preferences
Excellent communication and interpersonal skills, with the ability to work independently and collaboratively with faculty and staff at all levels.
Strong working knowledge of federal research regulations and common sponsor systems (e.g., eRA Commons, Grants.gov, eBRAP, etc.).
Experience with clinical trial startup processes and budget negotiations.
Proficiency in University of Utah systems (e.g., Cayuse, eProposal, eAward, EOR ) is highly desirable.
Demonstrated ability to manage multiple projects and deadlines with accuracy and efficiency.
Type
Benefited Staff
Special Instructions Summary Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affinity Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affe.
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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Open Date
12/15/2025
Requisition Number
PRN43834B
Job Title
Grants and Contracts Officer
Working Title
Grants & Contracts Officer, IV
Career Progression Track
P00
Track Level
P4 - Advanced
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Mon – Fri, 9am – 5pm. Infrequent evenings or weekends. Remote work flexibility.
VP Area
U of U Health - Academics
Department
00258 - Emergency Medical Physicians
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$60,000 - $84,883
Close Date
03/11/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The University of Utah’s Department of Emergency Medicine is seeking a highly motivated, detail-oriented Grants and Contracts Officer to join our growing research team. As a relatively new department (established just 3.5 years ago), we are actively building and refining our research infrastructure. This position offers a unique opportunity to help shape and strengthen our pre‑award and post‑award processes as our portfolio expands. Candidates who are excited about contributing to foundational systems—and growing professionally alongside a rapidly developing department—will thrive in this role.
The ideal candidate will have experience managing complex pre‑award and post‑award activities within an academic or medical research environment and will thrive in a department that supports diverse, high‑impact research across industry, NIH , DOD , and other peer‑reviewed sponsors.
Emergency Medicine serves as the gateway to nearly every specialty in the UHealth system, which makes our funding portfolio unusually diverse and dynamic. Our collaborations span trauma surgery, nursing, addiction medicine, neurology, internal medicine, critical care, and more—resulting in a constantly evolving mix of basic, clinical, translational, and educational research. This position is well‑suited for someone who enjoys meaningful variety and complexity while working in an environment that values thoughtful onboarding, sustainable workloads, and long‑term professional development.
This position will play a critical role in supporting faculty and investigators from project concept to closeout, and will serve as a liaison between the department and central university offices (e.g., Office of Sponsored Projects, Grants & Contract Accounting). In addition to direct project support, the Grants and Contracts Officer will help develop and refine internal workflows, guidance materials, and departmental processes that enhance efficiency and maintain clarity as the department continues to grow.
We prioritize work/life integration and provide the time and support needed to become familiar with our investigators, their research programs, and our internal systems. The environment is collaborative and steady‑paced, with an emphasis on quality, relationship‑building, and accuracy rather than high‑volume or rapid‑turnaround expectations.
Remote work options and schedule flexibility are available, enabling a healthy balance between independent work and collaborative departmental engagement.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities Essential Functions Pre‑Award & Proposal Development
Identify and disseminate relevant internal and external funding opportunities to Emergency Medicine faculty
Assist faculty in the preparation and submission of proposals to a wide range of sponsors, including NIH , DoD, CDC , foundations, and industry.
Review sponsor guidelines and ensure proposals are compliant with both sponsor and institutional policies.
Develop and revise budgets, complete sponsor and internal forms, and coordinate submission through appropriate institutional channels.
Initiate and track the execution of NDAs, CDAs, MOUs, and clinical trial agreements in collaboration with central offices.
Prepare and maintain Other Support documentation
Contracting & Interim Award Support
Facilitate budget negotiations for clinical trials and ensure appropriate cost recovery.
Coordinate internal processes for new award setup, including project scope review, budgeting, and compliance checks.
Work with research faculty, research manager, and finance personnel to prepare subawards, internal budgets, and effort commitments.
Post‑Award Management
Monitor award progress, prepare and submit progress reports and Just‑in‑Time ( JIT ) documents.
Track key deadlines and milestones across multiple concurrent awards.
Support amendments to contracts, budget revisions, and ensure compliance with terms and conditions.
Assist with project closeout and final financial reporting in collaboration with grants accounting.
Minimum Qualifications EQUIVALENCY STATEMENT :
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Grants and Contracts Officer, IV:
Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.
Preferences
Excellent communication and interpersonal skills, with the ability to work independently and collaboratively with faculty and staff at all levels.
Strong working knowledge of federal research regulations and common sponsor systems (e.g., eRA Commons, Grants.gov, eBRAP, etc.).
Experience with clinical trial startup processes and budget negotiations.
Proficiency in University of Utah systems (e.g., Cayuse, eProposal, eAward, EOR ) is highly desirable.
Demonstrated ability to manage multiple projects and deadlines with accuracy and efficiency.
Type
Benefited Staff
Special Instructions Summary Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affinity Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affe.
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
#J-18808-Ljbffr