GFOAA
City Administrator/Treasurer
City of Clay
CITY OF CLAY, ALABAMA
POSITION SUMMARY The City Administrator/Treasurer serves as the chief administrative and financial officer for the City of Clay, Alabama, a municipality with approximately 10,500 residents. This position provides professional administrative guidance and financial oversight to the elected Mayor and City Council, while performing the statutory duties of the municipal treasurer as prescribed by Alabama state law. The position is appointed by and serves at the pleasure of the City Council.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Financial Management and Treasurer Duties
Serves as custodian of all municipal funds and maintains accurate records of receipts and disbursements in accordance with Alabama Code Title 11, Chapter 43A, Section 11-43A-95
Keeps accurate records of the funds of the several departments and maintains books accurately reflecting the financial condition of the municipality
Prepares and presents the annual municipal budget for consideration by the Mayor and City Council, ensuring compliance with Alabama municipal finance requirements
Monitors budget implementation and provides regular financial reports to the Mayor and Council, including revenue projections, expenditure tracking, and variance analysis
Ensures all expenditures are properly authorized in accordance with Alabama Code Section 11-43-120, and that no warrant is drawn except by authority of law or ordinance
Maintains compliance with all bonding requirements as established by the City Council, and ensures the safe custody of municipal funds
Coordinates annual financial audits and implements recommendations from auditors and state examiners
Manages accounts payable and receivable, payroll processing, and cash flow management
Oversees municipal investments and banking relationships in accordance with state law and city policy
Prepares financial documents for bond issues, grants, and other funding mechanisms
Administrative Leadership and Policy Support
Provides professional administrative guidance and recommendations to the Mayor and City Council on municipal operations, policies, and strategic planning
Assists in the development and implementation of city policies, procedures, and ordinances
Supervises administrative staff and coordinates the work of municipal departments to ensure efficient daily operations
Prepares agenda materials, staff reports, and supporting documentation for City Council meetings
Maintains official municipal records in compliance with Alabama Open Records laws and retention requirements
Serves as liaison with state and federal agencies, the Alabama League of Municipalities, and other governmental entities
Coordinates municipal responses to state and federal reporting requirements
Oversees purchasing and procurement activities, ensuring compliance with Alabama competitive bid laws
Manages contracts and agreements on behalf of the municipality
Responds to citizen inquiries and concerns, providing information and facilitating problem resolution
Grant Administration and Economic Development Support
Identifies, applies for, and administers state and federal grant programs
Ensures compliance with all grant requirements, including financial reporting and documentation
Supports economic development initiatives and provides financial analysis for development projects
Human Resources and Benefits Administration
Under supervision of the Mayor, oversees human resources functions including hiring, annual performance evaluation, and employee relations
Administers employee benefits programs and ensures compliance with applicable employment laws
Coordinates with the Alabama Retirement Systems and other benefit providers
NOTE: City of Clay is not currently affiliated with RSA.
Additional Duties
Attends City Council meetings and provides staff support
Stays current with changes in Alabama municipal law, accounting standards, and best practices through continuing education and professional development
Performs other duties as assigned by the Mayor or City Council
MINIMUM QUALIFICATIONS Education
Bachelor's degree in Public Administration, Business Administration, Accounting, Finance, or a closely related field required
Master's degree in Public Administration, Business Administration, or related field preferred
Experience
Minimum five years of progressively responsible experience in municipal government administration, public finance, accounting, or a closely related field
Experience with Alabama municipal government operations and finance strongly preferred
Experience in a supervisory or management capacity preferred
Certifications and Licenses
Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) designation preferred
International City/County Management Association (ICMA) Credentialed Manager designation or willingness to pursue preferred
Valid Alabama driver's license or ability to obtain within 30 days of hire
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES Knowledge
Comprehensive knowledge of Alabama municipal law, particularly Title 11 of the Alabama Code relating to municipal operations, finance, and governance
Thorough understanding of governmental accounting principles and practices, including Governmental Accounting Standards Board (GASB) standards
Knowledge of public budgeting, financial planning, and fiscal management principles
Understanding of municipal operations, including public works, public safety, and community development
Knowledge of grant administration and compliance requirements for federal and state programs
Familiarity with Alabama Open Meetings Act, Open Records Act, and Ethics Law
Understanding of human resources management, employment law, and benefits administration
Skills
Advanced proficiency in financial management software, spreadsheet applications, and database management systems
Excellent written and verbal communication skills, with the ability to prepare clear, concise reports and present complex financial information to elected officials and the public
Strong analytical and problem‑solving skills with attention to detail
Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint
Ability to manage multiple projects and priorities simultaneously
Strong interpersonal skills and ability to work effectively with diverse stakeholders
Abilities
Ability to interpret and apply Alabama state statutes, municipal ordinances, and administrative policies
Ability to maintain confidentiality of sensitive information
Ability to work independently with minimal supervision while maintaining accountability to elected officials
Ability to exercise sound judgment and make decisions in accordance with established policies and procedures
Ability to establish and maintain effective working relationships with elected officials, staff, other government agencies, and the public
Ability to adapt to changing priorities and work effectively under pressure
Ability to provide leadership and supervise staff effectively
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Work is performed primarily in an office environment
Occasional field work may be required to visit municipal facilities or project sites
Regular attendance at evening City Council meetings and other meetings as required
Must be able to sit for extended periods and work at a computer workstation
Must be able to lift and carry documents and materials up to 25 pounds occasionally
May be required to respond to emergencies or urgent matters outside of regular business hours
BONDING REQUIREMENT In accordance with Alabama Code Title 11, Chapter 43A, Section 11-43A-95, and as determined by the City Council, the City Administrator/Treasurer shall provide a surety bond in an amount established by the Council to secure the faithful performance of duties and the safe custody of municipal funds. The bond premium may be paid by the City as authorized by Alabama law.
APPOINTMENT AND SUPERVISION The City Administrator/Treasurer is appointed by majority vote of the City Council and serves at the pleasure of the Council. The position reports directly to the Mayor and City Council collectively. This position is exempt from the Fair Labor Standards Act (FLSA) overtime provisions.
EQUAL EMPLOYMENT OPPORTUNITY The City of Clay is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.
DISCLAIMER This job description is not intended to be an exhaustive list of all duties, responsibilities, and qualifications associated with the position. The City of Clay reserves the right to revise or change job duties and responsibilities as needed. This job description does not constitute a contract of employment, and employment remains at-will.
Submit Resume to janderton@clayalabama.org
#J-18808-Ljbffr
CITY OF CLAY, ALABAMA
POSITION SUMMARY The City Administrator/Treasurer serves as the chief administrative and financial officer for the City of Clay, Alabama, a municipality with approximately 10,500 residents. This position provides professional administrative guidance and financial oversight to the elected Mayor and City Council, while performing the statutory duties of the municipal treasurer as prescribed by Alabama state law. The position is appointed by and serves at the pleasure of the City Council.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Financial Management and Treasurer Duties
Serves as custodian of all municipal funds and maintains accurate records of receipts and disbursements in accordance with Alabama Code Title 11, Chapter 43A, Section 11-43A-95
Keeps accurate records of the funds of the several departments and maintains books accurately reflecting the financial condition of the municipality
Prepares and presents the annual municipal budget for consideration by the Mayor and City Council, ensuring compliance with Alabama municipal finance requirements
Monitors budget implementation and provides regular financial reports to the Mayor and Council, including revenue projections, expenditure tracking, and variance analysis
Ensures all expenditures are properly authorized in accordance with Alabama Code Section 11-43-120, and that no warrant is drawn except by authority of law or ordinance
Maintains compliance with all bonding requirements as established by the City Council, and ensures the safe custody of municipal funds
Coordinates annual financial audits and implements recommendations from auditors and state examiners
Manages accounts payable and receivable, payroll processing, and cash flow management
Oversees municipal investments and banking relationships in accordance with state law and city policy
Prepares financial documents for bond issues, grants, and other funding mechanisms
Administrative Leadership and Policy Support
Provides professional administrative guidance and recommendations to the Mayor and City Council on municipal operations, policies, and strategic planning
Assists in the development and implementation of city policies, procedures, and ordinances
Supervises administrative staff and coordinates the work of municipal departments to ensure efficient daily operations
Prepares agenda materials, staff reports, and supporting documentation for City Council meetings
Maintains official municipal records in compliance with Alabama Open Records laws and retention requirements
Serves as liaison with state and federal agencies, the Alabama League of Municipalities, and other governmental entities
Coordinates municipal responses to state and federal reporting requirements
Oversees purchasing and procurement activities, ensuring compliance with Alabama competitive bid laws
Manages contracts and agreements on behalf of the municipality
Responds to citizen inquiries and concerns, providing information and facilitating problem resolution
Grant Administration and Economic Development Support
Identifies, applies for, and administers state and federal grant programs
Ensures compliance with all grant requirements, including financial reporting and documentation
Supports economic development initiatives and provides financial analysis for development projects
Human Resources and Benefits Administration
Under supervision of the Mayor, oversees human resources functions including hiring, annual performance evaluation, and employee relations
Administers employee benefits programs and ensures compliance with applicable employment laws
Coordinates with the Alabama Retirement Systems and other benefit providers
NOTE: City of Clay is not currently affiliated with RSA.
Additional Duties
Attends City Council meetings and provides staff support
Stays current with changes in Alabama municipal law, accounting standards, and best practices through continuing education and professional development
Performs other duties as assigned by the Mayor or City Council
MINIMUM QUALIFICATIONS Education
Bachelor's degree in Public Administration, Business Administration, Accounting, Finance, or a closely related field required
Master's degree in Public Administration, Business Administration, or related field preferred
Experience
Minimum five years of progressively responsible experience in municipal government administration, public finance, accounting, or a closely related field
Experience with Alabama municipal government operations and finance strongly preferred
Experience in a supervisory or management capacity preferred
Certifications and Licenses
Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) designation preferred
International City/County Management Association (ICMA) Credentialed Manager designation or willingness to pursue preferred
Valid Alabama driver's license or ability to obtain within 30 days of hire
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES Knowledge
Comprehensive knowledge of Alabama municipal law, particularly Title 11 of the Alabama Code relating to municipal operations, finance, and governance
Thorough understanding of governmental accounting principles and practices, including Governmental Accounting Standards Board (GASB) standards
Knowledge of public budgeting, financial planning, and fiscal management principles
Understanding of municipal operations, including public works, public safety, and community development
Knowledge of grant administration and compliance requirements for federal and state programs
Familiarity with Alabama Open Meetings Act, Open Records Act, and Ethics Law
Understanding of human resources management, employment law, and benefits administration
Skills
Advanced proficiency in financial management software, spreadsheet applications, and database management systems
Excellent written and verbal communication skills, with the ability to prepare clear, concise reports and present complex financial information to elected officials and the public
Strong analytical and problem‑solving skills with attention to detail
Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint
Ability to manage multiple projects and priorities simultaneously
Strong interpersonal skills and ability to work effectively with diverse stakeholders
Abilities
Ability to interpret and apply Alabama state statutes, municipal ordinances, and administrative policies
Ability to maintain confidentiality of sensitive information
Ability to work independently with minimal supervision while maintaining accountability to elected officials
Ability to exercise sound judgment and make decisions in accordance with established policies and procedures
Ability to establish and maintain effective working relationships with elected officials, staff, other government agencies, and the public
Ability to adapt to changing priorities and work effectively under pressure
Ability to provide leadership and supervise staff effectively
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Work is performed primarily in an office environment
Occasional field work may be required to visit municipal facilities or project sites
Regular attendance at evening City Council meetings and other meetings as required
Must be able to sit for extended periods and work at a computer workstation
Must be able to lift and carry documents and materials up to 25 pounds occasionally
May be required to respond to emergencies or urgent matters outside of regular business hours
BONDING REQUIREMENT In accordance with Alabama Code Title 11, Chapter 43A, Section 11-43A-95, and as determined by the City Council, the City Administrator/Treasurer shall provide a surety bond in an amount established by the Council to secure the faithful performance of duties and the safe custody of municipal funds. The bond premium may be paid by the City as authorized by Alabama law.
APPOINTMENT AND SUPERVISION The City Administrator/Treasurer is appointed by majority vote of the City Council and serves at the pleasure of the Council. The position reports directly to the Mayor and City Council collectively. This position is exempt from the Fair Labor Standards Act (FLSA) overtime provisions.
EQUAL EMPLOYMENT OPPORTUNITY The City of Clay is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.
DISCLAIMER This job description is not intended to be an exhaustive list of all duties, responsibilities, and qualifications associated with the position. The City of Clay reserves the right to revise or change job duties and responsibilities as needed. This job description does not constitute a contract of employment, and employment remains at-will.
Submit Resume to janderton@clayalabama.org
#J-18808-Ljbffr