Inside Higher Ed
SCI Clinical Trials Office Research Administrator 3 (Hybrid)
Inside Higher Ed, Stanford, California, United States, 94305
SCI Clinical Trials Office Research Administrator 3 (Hybrid)
5 days ago Be among the first 25 applicants
School of Medicine, Stanford, California, United States
Work Arrangement: Hybrid Eligible
Posted: 6 hours ago
Department: Stanford Cancer Institute (SCI) – School of Medicine, Stanford, California, United States.
The Stanford Cancer Institute is one of only 49 National Cancer Institute (NCI)-designated Comprehensive Cancer Centers in the country and employs approximately 275 staff members in a fast‑paced environment.
Position Overview: The Research Administrator is the Institutional representative for sponsored cancer clinical trials and serves as the primary point of contact for sponsor and University clinical research grant and contract administrators. This role directs and manages the clinical trial proposal and award process to ensure timely, compliant, and accurate contracts and continues as the institutional representative throughout the life of the award. Team collaboration, learning, and mentorship are key expectations of this role.
Responsibilities
Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines; oversee and communicate submission process, resolve issues related to proposal preparation and submittal.
Develop, revise, and finalize project budgets; provide budget justification; obtain cost sharing commitment and support.
Serve as liaison between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
Review and approve expenditures; advise on post-award spending and commitment activity; oversee compliance related to funds and revenue.
Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aids.
Manage contract closeout process and audit inquiries; submit final reports and certificates.
Interpret complex university and government policies (FAR, Cost Accounting Standards, OMB circulars, sponsored guidelines, etc.) for project and university personnel and guide staff in interpreting complex policies.
Identify and implement process improvements; participate in and lead cross-campus projects; train and advise on issues requiring specific technical expertise.
Oversee and review work of other staff; may supervise, train, and mentor other staff.
Serve as a resource on subject area to principal investigator staff.
Other duties as assigned.
Education & Experience Bachelor's degree and five years of job-related experience, or a combination of education and experience.
Knowledge, Skills, and Abilities
Expert knowledge of government regulations (e.g., FAR, A-21, A-110, A-133, CAS).
Knowledge and ability to understand, interpret, and communicate university policies and procedures.
Excellent oral and written communication skills.
Excellent analytical skills; proficiency in Excel and web-based tools.
Strong accounting skills; knowledge of accounting principles.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Expert in project management, including managing international collaborations and complex multi-sub award contracts.
Knowledge of personnel management, including proposing effort for and training and hiring of students, post-docs, academic appointments, regular staff, bargaining unit staff, and consultants, along with circumstances appropriate for each type of position.
Extreme attention to detail.
Ability to review a proposal or manage a project with an understanding of its overall scope and goal.
Excellent time management and organizational skills.
Certifications & Licenses
Cardinal Curriculum I and II must be completed to remain in this position.
Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.
Physical Requirements
Frequently sit, grasp lightly, use fine manipulation, perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand, and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11–20 pounds.
University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform essential functions of the job.
Work Standards
Demonstrates the ability to work well with Stanford colleagues and external organizations.
Promotes a culture of safety: demonstrates commitment to personal responsibility and safety, communicates safety concerns, and uses safe behaviors based on training.
Complies with all applicable University policies and procedures, including personnel policies found in the University's Administrative Guide.
Compensation The expected pay range for this position is $121,639 to $142,078 per annum.
Additional Benefits and Workplace Information
Schedule: Full-time
Job Code: 4483
Employee Status: Regular
Grade: I
Requisition ID: 107887
DoD: Hybrid Eligible
Equal Employment Opportunity Statement Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities.
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School of Medicine, Stanford, California, United States
Work Arrangement: Hybrid Eligible
Posted: 6 hours ago
Department: Stanford Cancer Institute (SCI) – School of Medicine, Stanford, California, United States.
The Stanford Cancer Institute is one of only 49 National Cancer Institute (NCI)-designated Comprehensive Cancer Centers in the country and employs approximately 275 staff members in a fast‑paced environment.
Position Overview: The Research Administrator is the Institutional representative for sponsored cancer clinical trials and serves as the primary point of contact for sponsor and University clinical research grant and contract administrators. This role directs and manages the clinical trial proposal and award process to ensure timely, compliant, and accurate contracts and continues as the institutional representative throughout the life of the award. Team collaboration, learning, and mentorship are key expectations of this role.
Responsibilities
Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines; oversee and communicate submission process, resolve issues related to proposal preparation and submittal.
Develop, revise, and finalize project budgets; provide budget justification; obtain cost sharing commitment and support.
Serve as liaison between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
Review and approve expenditures; advise on post-award spending and commitment activity; oversee compliance related to funds and revenue.
Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aids.
Manage contract closeout process and audit inquiries; submit final reports and certificates.
Interpret complex university and government policies (FAR, Cost Accounting Standards, OMB circulars, sponsored guidelines, etc.) for project and university personnel and guide staff in interpreting complex policies.
Identify and implement process improvements; participate in and lead cross-campus projects; train and advise on issues requiring specific technical expertise.
Oversee and review work of other staff; may supervise, train, and mentor other staff.
Serve as a resource on subject area to principal investigator staff.
Other duties as assigned.
Education & Experience Bachelor's degree and five years of job-related experience, or a combination of education and experience.
Knowledge, Skills, and Abilities
Expert knowledge of government regulations (e.g., FAR, A-21, A-110, A-133, CAS).
Knowledge and ability to understand, interpret, and communicate university policies and procedures.
Excellent oral and written communication skills.
Excellent analytical skills; proficiency in Excel and web-based tools.
Strong accounting skills; knowledge of accounting principles.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Expert in project management, including managing international collaborations and complex multi-sub award contracts.
Knowledge of personnel management, including proposing effort for and training and hiring of students, post-docs, academic appointments, regular staff, bargaining unit staff, and consultants, along with circumstances appropriate for each type of position.
Extreme attention to detail.
Ability to review a proposal or manage a project with an understanding of its overall scope and goal.
Excellent time management and organizational skills.
Certifications & Licenses
Cardinal Curriculum I and II must be completed to remain in this position.
Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.
Physical Requirements
Frequently sit, grasp lightly, use fine manipulation, perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand, and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11–20 pounds.
University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform essential functions of the job.
Work Standards
Demonstrates the ability to work well with Stanford colleagues and external organizations.
Promotes a culture of safety: demonstrates commitment to personal responsibility and safety, communicates safety concerns, and uses safe behaviors based on training.
Complies with all applicable University policies and procedures, including personnel policies found in the University's Administrative Guide.
Compensation The expected pay range for this position is $121,639 to $142,078 per annum.
Additional Benefits and Workplace Information
Schedule: Full-time
Job Code: 4483
Employee Status: Regular
Grade: I
Requisition ID: 107887
DoD: Hybrid Eligible
Equal Employment Opportunity Statement Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities.
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