BJC HealthCare
Candidate Experience Coordinator
Job purpose:
The Candidate Experience Coordinator (CEC) is an HR professional position that manages the BJC-wide candidate to employee hiring process. They work directly with Talent Advisors (Recruiting), HR Business Partners (HRBP), Legal, Occupational Health, Hiring Managers, and the candidate to ensure a seamless and successful onboarding to BJC that complies with federal, state, local, BJC legal requirements and patient safety.
Overview BJC HealthCare is one of the largest nonprofit health care organizations in the United States, delivering services to residents primarily in the greater St. Louis, southern Illinois and southeast Missouri regions. With net revenues of $6.3 billion and more than 30,000 employees, BJC serves patients and their families in urban, suburban and rural communities through its 14 hospitals and multiple community health locations. Services include inpatient and outpatient care, primary care, community health and wellness, workplace health, home health, community mental health, rehabilitation, long-term care and hospice. BJC is the largest provider of charity care, unreimbursed care and community benefits in the state of Missouri. BJC and its hospitals and health service organizations provide $785.9 million annually in community benefit. That includes $410.6 million in charity care and other financial assistance to patients to ensure medical care regardless of their ability to pay. In addition, BJC provides additional community benefits through commitments to research, emergency preparedness, regional health care safety net services, health literacy, community outreach and community health programs and regional economic development. BJC’s patients have access to the latest advances in medical science and technology through a formal affiliation between Barnes‑Jewish Hospital and St. Louis Children’s Hospital with the renowned Washington University School of Medicine, which consistently ranks among the top medical schools in the country.
Additional Information About the Role
Great work from home opportunity, must reside in MO or IL.
Team meetings and trainings are on‑site, 1–2 times monthly.
Ideal candidates should be comfortable working autonomously and skilled in time management and prioritization.
Key Responsibilities
Review offers for completion and accuracy of sign‑on bonus, relocation, and other incentive payouts; create offer letter and ensure all language and payouts are accurate; review start date for feasibility & alignment to NEO; inform TA prior to sending Offer Letter if edits are needed.
Partner with TAs to ensure best practices and process for hiring are observed; schedule panel interview and shadowing sessions as requested; inform candidates of policies regarding travel requests, expenses, and reimbursements; communicate to candidates regarding process, expectations, timelines, and requirements of employment; understand pre‑employment workflow and tools, ensure accuracy and compliance based on job requirements and organizational practices.
Communicate requirements for onboarding to candidate; initiate background check, ensuring correct package, reviewing results, escalating issues for resolution/recommendations, report incorrectly mapped background packages; process I‑9 documents and appropriate identifiers, ensure workers are eligible to work in the US; schedule Occupational Health appointments, provide information on BJC vaccination requirements and documents required to complete OH appointment; schedule follow‑up appointments if needed to clear the candidate; verify candidate has completed all necessary onboarding tasks assigned prior to moving to hired; inform candidates that do not meet BJC pre‑employment requirements that their offer has been rescinded; follow appropriate notification and adverse action workflows.
Provide HSO reports (badging, onboarding packet, photos) by following iCIMS processes; add appropriate badge credentials based on verified minimum qualification requirements; align to HSO specific NEO and clinical orientation dates; notify TA and NEO coordinators of last‑minute changes to NEO roster; provide direction to candidates on hospital specific location and parking; attend weekly centralized NEO to assist with check‑in and other functions.
Monitor system compliance by checking the accuracy of information and the appropriate fields have been completed; adhere to the CEC Standard Operating Agreement; escalate issues to Supervisor when appropriate and collaborate to resolve situations; verify accurate clearance for new hires and transfers.
Minimum Requirements
Education: Associate or Trade School Equivalent
Experience: No Experience
Preferred Requirements
Education: Bachelor’s Degree
Experience: 2–5 years
Benefits and Legal Statement At BJC we’re committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well‑being.
Comprehensive medical, dental, vision, life insurance, and legal services available first day of the month after hire date
Disability insurance* paid for by BJC
Annual 4% BJC Automatic Retirement Contribution
401(k) plan with BJC match
Tuition Assistance available on first day
BJC Institute for Learning and Development
Health Care and Dependent Care Flexible Spending Accounts
Paid Time Off benefit combines vacation, sick days, holidays and personal time
Adoption assistance
Employment Details
Seniority level: Entry level
Employment type: Full‑time
Job function: Other
Industry: Hospitals and Health Care
Equal Opportunity Employer
#J-18808-Ljbffr
Overview BJC HealthCare is one of the largest nonprofit health care organizations in the United States, delivering services to residents primarily in the greater St. Louis, southern Illinois and southeast Missouri regions. With net revenues of $6.3 billion and more than 30,000 employees, BJC serves patients and their families in urban, suburban and rural communities through its 14 hospitals and multiple community health locations. Services include inpatient and outpatient care, primary care, community health and wellness, workplace health, home health, community mental health, rehabilitation, long-term care and hospice. BJC is the largest provider of charity care, unreimbursed care and community benefits in the state of Missouri. BJC and its hospitals and health service organizations provide $785.9 million annually in community benefit. That includes $410.6 million in charity care and other financial assistance to patients to ensure medical care regardless of their ability to pay. In addition, BJC provides additional community benefits through commitments to research, emergency preparedness, regional health care safety net services, health literacy, community outreach and community health programs and regional economic development. BJC’s patients have access to the latest advances in medical science and technology through a formal affiliation between Barnes‑Jewish Hospital and St. Louis Children’s Hospital with the renowned Washington University School of Medicine, which consistently ranks among the top medical schools in the country.
Additional Information About the Role
Great work from home opportunity, must reside in MO or IL.
Team meetings and trainings are on‑site, 1–2 times monthly.
Ideal candidates should be comfortable working autonomously and skilled in time management and prioritization.
Key Responsibilities
Review offers for completion and accuracy of sign‑on bonus, relocation, and other incentive payouts; create offer letter and ensure all language and payouts are accurate; review start date for feasibility & alignment to NEO; inform TA prior to sending Offer Letter if edits are needed.
Partner with TAs to ensure best practices and process for hiring are observed; schedule panel interview and shadowing sessions as requested; inform candidates of policies regarding travel requests, expenses, and reimbursements; communicate to candidates regarding process, expectations, timelines, and requirements of employment; understand pre‑employment workflow and tools, ensure accuracy and compliance based on job requirements and organizational practices.
Communicate requirements for onboarding to candidate; initiate background check, ensuring correct package, reviewing results, escalating issues for resolution/recommendations, report incorrectly mapped background packages; process I‑9 documents and appropriate identifiers, ensure workers are eligible to work in the US; schedule Occupational Health appointments, provide information on BJC vaccination requirements and documents required to complete OH appointment; schedule follow‑up appointments if needed to clear the candidate; verify candidate has completed all necessary onboarding tasks assigned prior to moving to hired; inform candidates that do not meet BJC pre‑employment requirements that their offer has been rescinded; follow appropriate notification and adverse action workflows.
Provide HSO reports (badging, onboarding packet, photos) by following iCIMS processes; add appropriate badge credentials based on verified minimum qualification requirements; align to HSO specific NEO and clinical orientation dates; notify TA and NEO coordinators of last‑minute changes to NEO roster; provide direction to candidates on hospital specific location and parking; attend weekly centralized NEO to assist with check‑in and other functions.
Monitor system compliance by checking the accuracy of information and the appropriate fields have been completed; adhere to the CEC Standard Operating Agreement; escalate issues to Supervisor when appropriate and collaborate to resolve situations; verify accurate clearance for new hires and transfers.
Minimum Requirements
Education: Associate or Trade School Equivalent
Experience: No Experience
Preferred Requirements
Education: Bachelor’s Degree
Experience: 2–5 years
Benefits and Legal Statement At BJC we’re committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well‑being.
Comprehensive medical, dental, vision, life insurance, and legal services available first day of the month after hire date
Disability insurance* paid for by BJC
Annual 4% BJC Automatic Retirement Contribution
401(k) plan with BJC match
Tuition Assistance available on first day
BJC Institute for Learning and Development
Health Care and Dependent Care Flexible Spending Accounts
Paid Time Off benefit combines vacation, sick days, holidays and personal time
Adoption assistance
Employment Details
Seniority level: Entry level
Employment type: Full‑time
Job function: Other
Industry: Hospitals and Health Care
Equal Opportunity Employer
#J-18808-Ljbffr