University of Cincinnati
Gift Administration Specialist
University of Cincinnati, Cincinnati, Ohio, United States, 45208
At the University of Cincinnati Foundation, we commit ourselves to providing a place where everyone belongs. We care deeply about those in our community, while also taking care to nurture new relationships. We have the courage to dream big, drive excellence and uphold integrity in our work.
Structure The Gift Administration Specialist is a non-exempt (hourly) position employed by the University of Cincinnati Foundation (UCF) and reports to the Director, Gift Administration.
Focus Gift Administration is responsible for the maintenance and upkeep of the alumni and donor database ensuring accurate gift and constituent information. The Gift Administration Specialist assists the department - ensuring that data is accurate, current and meets all data quality standards, including entering of gifts and participating in recurrent data hygiene activities, data appends, and other related duties.
Specific Duties
Understand and comply with the UC Foundation Gift Acceptance Policy, IRS and CASE standards for gift processing, recognition and recording in the donor database.
Process and oversee gifts and pledge batches from Scale Funder, QGiv, and BBIS online gifts and event registrations, and handle data update requests that accompany those gifts.
Process and enter Ticketmaster files from UC Athletics to ensure correct entry into BBCRM.
Ensure all gifts are promptly and accurately entered while accurately determining appropriate gift designation, solicitation code and other gift attributes for correct gift/pledge reporting.
Scan, process and oversee gift entry for all checks, wire transfers and gifts of stock, and handle data update requests that accompany those gifts.
For the Foundation’s employee giving campaigns for UC and UC Health:
Collect, record and report all payroll deduction gifts.
Ensure accuracy and timely reporting of all payroll deduction details to UC, UCF and UCH payroll teams.
Partner with the Annual Giving team to ensure support of active campaigns, and accuracy of gift details and reporting mechanisms.
Manage records for employee giving to Arts Wave, Community Shares and United Way including collection, recording and reporting regularly to UC Payroll to ensure accuracy of payroll deductions.
Update constituent records in BBCRM from requests received from UCF staff and constituents. Utilizing the Team Dynamix ticketing system, receive, prioritize, clarify, and track processing, and communicate these record updates.
Assist with maintaining the data integrity & hygiene of the BBCRM database through mass data updates, imports, and direct record management.
Work with donors and staff to resolve gift-related issues and reconcile records.
Other duties, as assigned.
Requirements
Bachelor’s degree preferred with 2 years of demonstrated experience entering and managing data.
Organized and detail oriented with the capacity to work in an environment with frequent interruption.
Ability to work in a team environment and interact professionally with a wide spectrum of individuals, including faculty, staff, administration, alumni, and donors.
Ability to concentrate and focus on computer applications for extended periods of time.
Computer literacy and proficiency, including Microsoft Office Suite with high proficiency in Excel.
Ability to process and manage large quantities of data in a logical and analytical fashion.
Strong understanding of relationship databases such as Blackbaud CRM.
Detail-oriented with the ability to solve problems and handle multiple and complex tasks with accuracy while maintaining a professional demeanor in a fast-paced work environment.
Ability to exercise discretion and maintain confidentiality of sensitive information.
Ability to perform the duties and responsibilities of this position in a competent manner following the highest standards of professionalism, integrity, accountability, responsibility, cooperation and customer service.
What We Offer The anticipated starting hourly rate range for the Gift Administration Specialist role is
$21.50 to $27.50 . When determining final offer amount the UC Foundation considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, external market data, as well as, market and business considerations when making compensation decisions.
At the UC Foundation, we understand the importance of providing both a desirable work environment as well as benefits that provide our employee’s peace of mind and work/life balance. We offer a total rewards package inclusive of performance based bonus, as well as, competitive health and wellness benefits, tuition remission, retirement with employer match, paid parental leave, paid vacation, sick time and holidays, including calendar year-end closing. To learn more, visit our careers page.
Physical Demands This position is considered to have sedentary work. Exerting up to 10 lbs. of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. This position requires:
Finger use
Talking
Hearing
Repetitive motion of the wrist, hands, and/or fingers
Work Environment While performing the duties of this job, this position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Pre-Hire Requirements The UC Foundation seeks talented, collaborative and mission-focused individuals to join our advancement team in driving philanthropic support for the University of Cincinnati and UC Health. All offers of full-time employment are contingent upon passing a criminal background check and drug test. Positions requiring a degree are also contingent upon education verification.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Qualifications Education Required
Bachelors
#J-18808-Ljbffr
Structure The Gift Administration Specialist is a non-exempt (hourly) position employed by the University of Cincinnati Foundation (UCF) and reports to the Director, Gift Administration.
Focus Gift Administration is responsible for the maintenance and upkeep of the alumni and donor database ensuring accurate gift and constituent information. The Gift Administration Specialist assists the department - ensuring that data is accurate, current and meets all data quality standards, including entering of gifts and participating in recurrent data hygiene activities, data appends, and other related duties.
Specific Duties
Understand and comply with the UC Foundation Gift Acceptance Policy, IRS and CASE standards for gift processing, recognition and recording in the donor database.
Process and oversee gifts and pledge batches from Scale Funder, QGiv, and BBIS online gifts and event registrations, and handle data update requests that accompany those gifts.
Process and enter Ticketmaster files from UC Athletics to ensure correct entry into BBCRM.
Ensure all gifts are promptly and accurately entered while accurately determining appropriate gift designation, solicitation code and other gift attributes for correct gift/pledge reporting.
Scan, process and oversee gift entry for all checks, wire transfers and gifts of stock, and handle data update requests that accompany those gifts.
For the Foundation’s employee giving campaigns for UC and UC Health:
Collect, record and report all payroll deduction gifts.
Ensure accuracy and timely reporting of all payroll deduction details to UC, UCF and UCH payroll teams.
Partner with the Annual Giving team to ensure support of active campaigns, and accuracy of gift details and reporting mechanisms.
Manage records for employee giving to Arts Wave, Community Shares and United Way including collection, recording and reporting regularly to UC Payroll to ensure accuracy of payroll deductions.
Update constituent records in BBCRM from requests received from UCF staff and constituents. Utilizing the Team Dynamix ticketing system, receive, prioritize, clarify, and track processing, and communicate these record updates.
Assist with maintaining the data integrity & hygiene of the BBCRM database through mass data updates, imports, and direct record management.
Work with donors and staff to resolve gift-related issues and reconcile records.
Other duties, as assigned.
Requirements
Bachelor’s degree preferred with 2 years of demonstrated experience entering and managing data.
Organized and detail oriented with the capacity to work in an environment with frequent interruption.
Ability to work in a team environment and interact professionally with a wide spectrum of individuals, including faculty, staff, administration, alumni, and donors.
Ability to concentrate and focus on computer applications for extended periods of time.
Computer literacy and proficiency, including Microsoft Office Suite with high proficiency in Excel.
Ability to process and manage large quantities of data in a logical and analytical fashion.
Strong understanding of relationship databases such as Blackbaud CRM.
Detail-oriented with the ability to solve problems and handle multiple and complex tasks with accuracy while maintaining a professional demeanor in a fast-paced work environment.
Ability to exercise discretion and maintain confidentiality of sensitive information.
Ability to perform the duties and responsibilities of this position in a competent manner following the highest standards of professionalism, integrity, accountability, responsibility, cooperation and customer service.
What We Offer The anticipated starting hourly rate range for the Gift Administration Specialist role is
$21.50 to $27.50 . When determining final offer amount the UC Foundation considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, external market data, as well as, market and business considerations when making compensation decisions.
At the UC Foundation, we understand the importance of providing both a desirable work environment as well as benefits that provide our employee’s peace of mind and work/life balance. We offer a total rewards package inclusive of performance based bonus, as well as, competitive health and wellness benefits, tuition remission, retirement with employer match, paid parental leave, paid vacation, sick time and holidays, including calendar year-end closing. To learn more, visit our careers page.
Physical Demands This position is considered to have sedentary work. Exerting up to 10 lbs. of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. This position requires:
Finger use
Talking
Hearing
Repetitive motion of the wrist, hands, and/or fingers
Work Environment While performing the duties of this job, this position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Pre-Hire Requirements The UC Foundation seeks talented, collaborative and mission-focused individuals to join our advancement team in driving philanthropic support for the University of Cincinnati and UC Health. All offers of full-time employment are contingent upon passing a criminal background check and drug test. Positions requiring a degree are also contingent upon education verification.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Qualifications Education Required
Bachelors
#J-18808-Ljbffr