Alief ISD
Secretary @ Purchasing Department
Primary Purpose: To aid in the effective and efficient operation of the Purchasing Department so that it may provide the necessary purchasing services to all organizations of the school district.
Qualifications Education/Certification High school diploma or GED
Special Knowledge/Skills Ability to read and comprehend instructions, correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Proficient in the use of word processing and spreadsheet software
Ability to multi-task numerous administrative activities
Ability to type 60 words per minute with reasonable accuracy
Experience Two (2) years of administrative assistance experience preferred
Major Responsibilities and Duties Clerical Support Perform general secretarial work as may be assigned.
Assist in maintaining a list of established vendors.
Maintain a schedule of appointments and make arrangements for conferences and interviews.
Place ads in the local newspaper to meet bid requirement.
Prepare purchase order and check requisitions for the department.
Place and receive telephone calls and record messages.
Assist buyers in preparing required reports and forms.
Perform routine clerical tasks: including drafting of reports and letters, handling routine filing, and opening and routing mail.
Review approved purchase orders for accuracy and completeness and forward to vendors for processing.
Assist with management of departmental budget.
Other Follow district safety protocols and emergency procedures.
Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
Implement alternative methods of instruction as needed.
Perform other duties as assigned.
Supervisory Responsibilities None
Evaluation Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel.
Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used:
Standard office equipment including computer and peripherals
Posture:
Prolonged sitting; occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting
Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting:
Moderate lifting and carrying (up to 15 pounds); may require occasional heavy lifting and carrying (15-45 pounds)
Environment:
May work prolonged or irregular hours; frequent districtwide travel
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The full job description for this position is included within this job posting. By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description.
Hiring administrators review applications, interview, and recommend for hire.
Calendar Days: 235
Pay Grade: CSP5
2025-2026 Salary Range Min. $37,687 Mid. $45,087 Max. $52,486 (Based on previous experience)
Salaries are determined by the number of completed and eligible years of service at an accredited school.
Salary is based on 235 days. If working less than 235 days, the salary will be less.
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Primary Purpose: To aid in the effective and efficient operation of the Purchasing Department so that it may provide the necessary purchasing services to all organizations of the school district.
Qualifications Education/Certification High school diploma or GED
Special Knowledge/Skills Ability to read and comprehend instructions, correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Proficient in the use of word processing and spreadsheet software
Ability to multi-task numerous administrative activities
Ability to type 60 words per minute with reasonable accuracy
Experience Two (2) years of administrative assistance experience preferred
Major Responsibilities and Duties Clerical Support Perform general secretarial work as may be assigned.
Assist in maintaining a list of established vendors.
Maintain a schedule of appointments and make arrangements for conferences and interviews.
Place ads in the local newspaper to meet bid requirement.
Prepare purchase order and check requisitions for the department.
Place and receive telephone calls and record messages.
Assist buyers in preparing required reports and forms.
Perform routine clerical tasks: including drafting of reports and letters, handling routine filing, and opening and routing mail.
Review approved purchase orders for accuracy and completeness and forward to vendors for processing.
Assist with management of departmental budget.
Other Follow district safety protocols and emergency procedures.
Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
Implement alternative methods of instruction as needed.
Perform other duties as assigned.
Supervisory Responsibilities None
Evaluation Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel.
Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used:
Standard office equipment including computer and peripherals
Posture:
Prolonged sitting; occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting
Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting:
Moderate lifting and carrying (up to 15 pounds); may require occasional heavy lifting and carrying (15-45 pounds)
Environment:
May work prolonged or irregular hours; frequent districtwide travel
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The full job description for this position is included within this job posting. By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description.
Hiring administrators review applications, interview, and recommend for hire.
Calendar Days: 235
Pay Grade: CSP5
2025-2026 Salary Range Min. $37,687 Mid. $45,087 Max. $52,486 (Based on previous experience)
Salaries are determined by the number of completed and eligible years of service at an accredited school.
Salary is based on 235 days. If working less than 235 days, the salary will be less.
#J-18808-Ljbffr