Inside Higher Ed
Business Manager (History)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 61752
Department: Department of History, Florida State University College of Arts & Sciences
Responsibilities The Business Manager oversees fiscal and administrative functions of the Department of History within the College of Arts & Sciences.
Supervises administrative staff, assigns and prioritizes work, and establishes performance standards.
Serves as budget manager for operating budgets, ensuring appropriate expenditures and approving financial transactions.
Prepares and communicates monthly and ad hoc financial reports, analyzes budget reports, and provides recommendations.
Oversees recruitment, hiring, and all HR appointment transactions for faculty, staff, graduate assistants, and OPS personnel, including time/leave, effort reporting, recordkeeping, I‑9s, and visas.
Coordinates faculty evaluation process with the chair.
Coordinates with academic staff to ensure timely and accurate completion of graduate assistant tuition waivers and appointments.
Manages sponsored projects administration including pre‑award activities, post‑award activities, account reconciliations, and reporting to PIs.
Provides leadership and direction by reviewing, analyzing, developing, interpreting, and recommending policies and procedures essential for effective department management.
Works with the chair and college to develop long‑range goals and implement strategic initiatives.
Serves as primary liaison between the department and university functions such as the Controller, Procurement, Budget Office, Foundation, Sponsored Research, Human Resources, Center for Global Engagement, Office of the General Counsel, and the College of Arts & Sciences.
Qualifications A bachelor's degree and two years of experience, or a high school diploma or equivalent and six years of experience (a combination of post‑high school education and experience equal to six years).
Preferred Qualifications The ideal candidate is organized, detail‑oriented, adaptable, and capable of effective problem‑solving and multitasking. They thrive in both independent and collaborative roles and enjoy learning new things.
Experience in administrative management and supervision.
Experience with budgetary functions including compiling financial data, forecasting, and preparing financial statements.
Experience reconciling internal accounting records.
Experience taking initiative to solve problems or challenges.
Experience implementing directives from leadership.
Experience with human resources, travel, and purchasing transaction processing.
Knowledge of state and federal contracts and grants administration.
Ability to interpret and apply state and federal funding agency guidelines.
Knowledge of Microsoft Office Suite and willingness to learn new computer programs.
Proven accuracy in detail‑heavy environments.
Experience establishing and maintaining effective working relationships with colleagues.
Experience managing multiple tasks and meeting deadlines consistently.
Proficiency in verbal and written communication, including handling correspondence via phone, email, and in person.
Considerations
This is an A&P position.
A successful criminal history background check is required.
Applicants invited to interview will be asked to bring a portfolio of work products that demonstrate the type of work you can produce.
How To Apply If qualified and interested, apply to Florida State University at https://jobs.fsu.edu. Current FSU employees may apply via myFSU > Self Service. Applicants must complete the online application with all work history up to ten years and education details even if attaching a resume.
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
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Department: Department of History, Florida State University College of Arts & Sciences
Responsibilities The Business Manager oversees fiscal and administrative functions of the Department of History within the College of Arts & Sciences.
Supervises administrative staff, assigns and prioritizes work, and establishes performance standards.
Serves as budget manager for operating budgets, ensuring appropriate expenditures and approving financial transactions.
Prepares and communicates monthly and ad hoc financial reports, analyzes budget reports, and provides recommendations.
Oversees recruitment, hiring, and all HR appointment transactions for faculty, staff, graduate assistants, and OPS personnel, including time/leave, effort reporting, recordkeeping, I‑9s, and visas.
Coordinates faculty evaluation process with the chair.
Coordinates with academic staff to ensure timely and accurate completion of graduate assistant tuition waivers and appointments.
Manages sponsored projects administration including pre‑award activities, post‑award activities, account reconciliations, and reporting to PIs.
Provides leadership and direction by reviewing, analyzing, developing, interpreting, and recommending policies and procedures essential for effective department management.
Works with the chair and college to develop long‑range goals and implement strategic initiatives.
Serves as primary liaison between the department and university functions such as the Controller, Procurement, Budget Office, Foundation, Sponsored Research, Human Resources, Center for Global Engagement, Office of the General Counsel, and the College of Arts & Sciences.
Qualifications A bachelor's degree and two years of experience, or a high school diploma or equivalent and six years of experience (a combination of post‑high school education and experience equal to six years).
Preferred Qualifications The ideal candidate is organized, detail‑oriented, adaptable, and capable of effective problem‑solving and multitasking. They thrive in both independent and collaborative roles and enjoy learning new things.
Experience in administrative management and supervision.
Experience with budgetary functions including compiling financial data, forecasting, and preparing financial statements.
Experience reconciling internal accounting records.
Experience taking initiative to solve problems or challenges.
Experience implementing directives from leadership.
Experience with human resources, travel, and purchasing transaction processing.
Knowledge of state and federal contracts and grants administration.
Ability to interpret and apply state and federal funding agency guidelines.
Knowledge of Microsoft Office Suite and willingness to learn new computer programs.
Proven accuracy in detail‑heavy environments.
Experience establishing and maintaining effective working relationships with colleagues.
Experience managing multiple tasks and meeting deadlines consistently.
Proficiency in verbal and written communication, including handling correspondence via phone, email, and in person.
Considerations
This is an A&P position.
A successful criminal history background check is required.
Applicants invited to interview will be asked to bring a portfolio of work products that demonstrate the type of work you can produce.
How To Apply If qualified and interested, apply to Florida State University at https://jobs.fsu.edu. Current FSU employees may apply via myFSU > Self Service. Applicants must complete the online application with all work history up to ten years and education details even if attaching a resume.
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr