City of Port St. Lucie
Procurement Contracts Facilitator (TEMPORARY/CONTRACT)
City of Port St. Lucie, Port Saint Lucie, Florida, us, 34985
The City of Port St. Lucie is an equal opportunity employer.
This is a contractual temporary position not to exceed 12 months. This position is full time, 40 hours a week. After the applicable waiting period, the individual will be eligible for health benefits.
The starting hourly pay for this position is $28.44 - $32.71, depending on qualifications.
This position is considered an Essential Position for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St. Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.
Under the direction of the Procurement Manager, the Procurement Contracts Facilitator works to competitively secure assigned products and services on a competitive basis. Facilitates the development of public trust and confidence in the City.
The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
Performs all duties in accordance with the City Code of Ordinance.
Maintains all contract related databases.
Checks and reviews market sources to ensure the City is receiving the most cost effective and competitive pricing for products and services.
Works closely with Accounts Payable to ensure accuracy of payment against contracts, purchase orders, and purchasing cards when necessary.
Acts as backup to the Office Manager when they are out of the office.
Assist with procurement contract file archiving as delegated and instructed.
Prepares contracts for final execution when received from the Contracting Officer, ensuring all required supporting documents are collected and complete.
Responsible for distributing fully executed contracts to all relevant stakeholders in a timely and organized manner.
Reviews and approves requisitions entered by department stakeholders and ensures they follow City purchasing policies to be converted to a Purchase Order.
Researches and submits for certifications and awards and completes entire process to retain department accreditations.
Assists in the handling of any Public Records Requests.
Assists in the disposition of Surplus property process.
Other duties as may be assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required to successfully perform the essential functions of the position as outlined. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Graduation from an accredited college or university with an Associate’s Degree of Business Administration, Management, Marketing, Public Administration, Finance, Accounting, Economics, or closely related field required.
One (1) year of professional purchasing experience in a medium to large scale purchasing operation required.
A comparable amount of training, education, or experience may be substituted for the minimum qualifications.
Knowledge, Skills & Abilities
Knowledge of all Microsoft Office Suite programs; Outlook, Excel, Word, Access, OneNote, and PowerPoint.
Knowledge or competency of the City’s and Department’s policies and procedures.
Knowledge or competency of quantitative analysis, contract negotiations, skill in pricing and cost analysis, and specification comparison.
Knowledge or competency of current trends and developments regarding governmental procurement procedures, regulatory changes, and new technology.
Knowledge or competency of Florida’s Government-in-the-Sunshine Law.
Ability to exercise good judgement and accept personal responsibility.
Ability to communicate one on one, or before a group to provide information related to the procurement process and bids.
Ability to prioritize, schedule, and undertake concurrent work assignments.
Ability to preserve and maintain confidential information.
Ability to focus on the positive in every situation.
Ability to model respect for individuals, teams, and the organization.
Ability to stay centered when challenged.
Ability to establish and maintain effective working relationships with other City departments, public officials, employees, and the public.
Ability to establish and maintain the trust and confidence of the department and public.
Ability to communicate effectively in writing and orally.
Ability to work under pressure and meet deadlines.
Ability to follow through with assigned tasks.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The office environment is fast paced.
Documentation Requirements Please Read Carefully
Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation.
ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT. THE FOLLOWING DOCUMENT(S) ARE REQUIRED AT THE TIME OF APPLICATION AND ARE ACCEPTABLE FOR PROOF:
Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts.
Driver’s License: A Valid Driver’s License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver’s License (Class E or higher) must be presented.
*Approved Credential Evaluation Agencies:
An accredited four-year college or university in the United States
A current member of the National Association of Credential Evaluation Services (NACES)
A current member of the Association of International Credential Evaluators (AICE)
A recognized Professional Organization
For an additional list of approved credential evaluation agencies, visit the Florida Department of Education.
It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear, and legible for eligibility determination or risk being disqualified.
Applicants, including City of Port St Lucie employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes will not be reviewed in place of the employment application.
It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications when submitting application(s); failure to do so may result in disqualification.
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This is a contractual temporary position not to exceed 12 months. This position is full time, 40 hours a week. After the applicable waiting period, the individual will be eligible for health benefits.
The starting hourly pay for this position is $28.44 - $32.71, depending on qualifications.
This position is considered an Essential Position for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St. Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.
Under the direction of the Procurement Manager, the Procurement Contracts Facilitator works to competitively secure assigned products and services on a competitive basis. Facilitates the development of public trust and confidence in the City.
The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
Performs all duties in accordance with the City Code of Ordinance.
Maintains all contract related databases.
Checks and reviews market sources to ensure the City is receiving the most cost effective and competitive pricing for products and services.
Works closely with Accounts Payable to ensure accuracy of payment against contracts, purchase orders, and purchasing cards when necessary.
Acts as backup to the Office Manager when they are out of the office.
Assist with procurement contract file archiving as delegated and instructed.
Prepares contracts for final execution when received from the Contracting Officer, ensuring all required supporting documents are collected and complete.
Responsible for distributing fully executed contracts to all relevant stakeholders in a timely and organized manner.
Reviews and approves requisitions entered by department stakeholders and ensures they follow City purchasing policies to be converted to a Purchase Order.
Researches and submits for certifications and awards and completes entire process to retain department accreditations.
Assists in the handling of any Public Records Requests.
Assists in the disposition of Surplus property process.
Other duties as may be assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required to successfully perform the essential functions of the position as outlined. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Graduation from an accredited college or university with an Associate’s Degree of Business Administration, Management, Marketing, Public Administration, Finance, Accounting, Economics, or closely related field required.
One (1) year of professional purchasing experience in a medium to large scale purchasing operation required.
A comparable amount of training, education, or experience may be substituted for the minimum qualifications.
Knowledge, Skills & Abilities
Knowledge of all Microsoft Office Suite programs; Outlook, Excel, Word, Access, OneNote, and PowerPoint.
Knowledge or competency of the City’s and Department’s policies and procedures.
Knowledge or competency of quantitative analysis, contract negotiations, skill in pricing and cost analysis, and specification comparison.
Knowledge or competency of current trends and developments regarding governmental procurement procedures, regulatory changes, and new technology.
Knowledge or competency of Florida’s Government-in-the-Sunshine Law.
Ability to exercise good judgement and accept personal responsibility.
Ability to communicate one on one, or before a group to provide information related to the procurement process and bids.
Ability to prioritize, schedule, and undertake concurrent work assignments.
Ability to preserve and maintain confidential information.
Ability to focus on the positive in every situation.
Ability to model respect for individuals, teams, and the organization.
Ability to stay centered when challenged.
Ability to establish and maintain effective working relationships with other City departments, public officials, employees, and the public.
Ability to establish and maintain the trust and confidence of the department and public.
Ability to communicate effectively in writing and orally.
Ability to work under pressure and meet deadlines.
Ability to follow through with assigned tasks.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The office environment is fast paced.
Documentation Requirements Please Read Carefully
Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation.
ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT. THE FOLLOWING DOCUMENT(S) ARE REQUIRED AT THE TIME OF APPLICATION AND ARE ACCEPTABLE FOR PROOF:
Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts.
Driver’s License: A Valid Driver’s License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver’s License (Class E or higher) must be presented.
*Approved Credential Evaluation Agencies:
An accredited four-year college or university in the United States
A current member of the National Association of Credential Evaluation Services (NACES)
A current member of the Association of International Credential Evaluators (AICE)
A recognized Professional Organization
For an additional list of approved credential evaluation agencies, visit the Florida Department of Education.
It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear, and legible for eligibility determination or risk being disqualified.
Applicants, including City of Port St Lucie employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes will not be reviewed in place of the employment application.
It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications when submitting application(s); failure to do so may result in disqualification.
#J-18808-Ljbffr