IES Communications
Project Manager Assistant - Expert Excel experience REQUIRED
IES Communications, Lebanon, Indiana, United States, 46052
Job Summary
The Project Manager Assistant is the administrative person for assigned project(s). The Project Manager Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company's requirements, including but not limited to, safety, quality, management and financial performance requirements. All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve Company performance and customer delivery goals. Duties and Responsibilities
Own and manage the labor schedule. Communicate regularly with Project Managers as administrative support. Co‑operate with other departments as needed to complete all tasks assigned. Open, close and track projects. Take notes at meetings. Adapt to a fast‑paced environment. Organize and prioritize tasks. Perform other duties as assigned. Min USD $25.00/Hr. Max USD $30.00/Hr. Qualifications
Extremely well‑organized and able to prioritize. Self‑motivated, positive in approach, professional and helps create, develop and implement process improvements. Promotes the Company culture and mission to all employees, vendors, clients and business partners. Proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel. Proven mid‑skill level to interpret project documents, including timesheets, spreadsheets and billing documents. Ability to travel within branch territory and/or regional territory as needed. Ability to learn Company and customer project management systems. High School diploma or GED equivalency required. Experience in customer interface, such as liaison between the customer and the Company. Minimum of three (3) years working experience. Minimum two (2) years experience in a related telecommunications or construction administrative position. Proficient with Microsoft Office (Word, Excel and MS Project). Effective operation of office equipment and computing devices commonly used in the industry. Meet Company minimum driving standards. Manage multiple tasks/projects simultaneously. Verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit. Minimum years of experience 2‑4. EEO Statement
IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans are encouraged to apply. The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance. IES participates in E‑Verify.
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The Project Manager Assistant is the administrative person for assigned project(s). The Project Manager Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company's requirements, including but not limited to, safety, quality, management and financial performance requirements. All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve Company performance and customer delivery goals. Duties and Responsibilities
Own and manage the labor schedule. Communicate regularly with Project Managers as administrative support. Co‑operate with other departments as needed to complete all tasks assigned. Open, close and track projects. Take notes at meetings. Adapt to a fast‑paced environment. Organize and prioritize tasks. Perform other duties as assigned. Min USD $25.00/Hr. Max USD $30.00/Hr. Qualifications
Extremely well‑organized and able to prioritize. Self‑motivated, positive in approach, professional and helps create, develop and implement process improvements. Promotes the Company culture and mission to all employees, vendors, clients and business partners. Proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel. Proven mid‑skill level to interpret project documents, including timesheets, spreadsheets and billing documents. Ability to travel within branch territory and/or regional territory as needed. Ability to learn Company and customer project management systems. High School diploma or GED equivalency required. Experience in customer interface, such as liaison between the customer and the Company. Minimum of three (3) years working experience. Minimum two (2) years experience in a related telecommunications or construction administrative position. Proficient with Microsoft Office (Word, Excel and MS Project). Effective operation of office equipment and computing devices commonly used in the industry. Meet Company minimum driving standards. Manage multiple tasks/projects simultaneously. Verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit. Minimum years of experience 2‑4. EEO Statement
IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans are encouraged to apply. The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance. IES participates in E‑Verify.
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