James G. Davis Construction (DAVIS)
Assistant Project Manager
James G. Davis Construction (DAVIS), Chicago, Illinois, United States
Join to apply for the
Assistant Project Manager
role at
James G. Davis Construction (DAVIS)
At DAVIS, we’re redefining the way people experience construction by building success for all.
ESSENTIAL DUTIES + RESPONSIBILITIES Safety
Enforce the DAVIS Safety program in accordance with DAVIS policies and processes, local, state, and federal laws to include all subcontractors
Participate in and report on safety walks
Assist in the development of project‑specific safety plan and orientation process
Obtain and maintain current certifications for First Aid, CPR and OSHA
Technical Knowledge
Provide operational support in pre‑construction services and bidding, preparing cost estimates, generating scopes of work, and preliminary schedule as required
Participate in the development of DAVIS Bid or GMP Package, including trade scopes, subcontractor and material supplier bids, project schedule and bid clarifications for review and approval by senior staff
Assist with buy‑out process
Develop or assist with implementation of the project budget
Negotiate and issue subcontract agreements, purchase orders, submittals, RFIs, change orders, schedule management, and close‑out management under senior management direction
Support detailed project construction progress schedule in coordination with Superintendent, Project Manager, subcontractors, and suppliers; update schedule as needed
Prepare and maintain tracking logs for contract documents, submittals, shop drawings, RFIs, change orders, and material deliveries
Review submittals, shop drawings, and RFIs with guidance from Superintendent and Project Manager
Assist in sustainability and LEED tracking
Maintain current contract documents and as‑builts; electronically post and update drawings with RFIs and submittals
Prepare change proposals, negotiate, execute, and issue change orders; update budget accordingly
Understand and apply subcontract terms to project situations
Track and obtain necessary documents (contracts, insurance certificates, bonds, etc.)
Assist and/or lead project meetings—internal, owner or subcontract meetings—with supervision of lead Project Manager
Prepare subcontractor meeting agenda and materials; run weekly meetings with assistance
Maintain meeting notes and issue minutes approved by Project Manager
Assist in preparing Project Status Report (PSR) with safety, cost, schedule, risk, and photo updates
Review, approve, and code subcontractor and vendor invoices as directed
Partner with DAVIS Superintendent to run subcontractor pre‑construction, progress, and coordination meetings; issue minutes
Assist in developing site logistics and sequencing diagrams using proper software
Assist in monthly owner invoicing, including subcontractor, material, and budget reviews
Lead or assist in project close‑out, preparing checklists, punch list process, and documentation
Gather documents for financial close‑out with owner, subcontractor, and vendor disputes
Take progress photos, save to server, and issue photo reports as needed
Perform other duties as assigned
Quality of Work
Participate in the implementation and use of the DAVIS Quality Management system
Review and prepare submittals to comply with contract documents
Assist in budget/cost control, change management, invoicing, PSR, schedule control, and quality processes per DAVIS standards
Create and manage quality control and deficiency logs using Latista or similar software
Assist in developing thorough scopes of work for each trade to ensure buy‑out completeness
Assist in reviewing and analyzing bids from subcontractors and suppliers for scope accuracy
Coordinate with project team to assure adherence to best practices
Commitment
Perform responsibilities with excellence, integrity, and relationship building per DAVIS core values
Follow through tasks to completion
Participate in DAVIS-sponsored activities and industry events
Engage in retention and recruiting of current and future DAVIS employees
Provide backup to Project Engineer and Project Coordinator duties when needed
Cooperativeness + Teamwork
Work with DAVIS Superintendent to assist and/or lead construction process for the duration of the project
Promote collaboration with owners, property managers, design teams, subcontractors, vendors, and other contractors to enhance communication
Foster teamwork at all levels, encouraging cooperation for a collaborative environment
Communication
Effectively communicate with the DAVIS team, owners, architects, and subcontractors from pre‑construction through completion
Build relationships during owner meetings, project meetings, internal, and subcontract meetings
Participate in presentations for potential projects and corporate initiatives
Use subcontractor qualification reports to assess performance and guide project teams
Problem Solving
Proactively identify and solve project issues, coordinating research and resources with DAVIS teams and subcontractor community
Write coordinated RFIs offering solutions and field information to the design team
Implement solutions promptly
Planning + Organization
Prioritize tasks and execute effectively
Organize workflow, workspace, files, and resources efficiently
Maintain project detail while keeping a big‑picture outlook
Timeliness
Show urgency in billing and change order execution
Meet attendance and commitment expectations
Maintain timeliness of project duties
Complete job start‑up and close‑out checklists
Management + Leadership
Mentor and assist subordinate team members
DAVIS COMMON ATTRIBUTES
Safety – Consistently work within DAVIS safety standards; promote safety as a priority
Team Collaboration – Work effectively within own team and across the organization; maintain a positive, can‑do attitude
Commitment to Quality – Apply DAVIS standards to deliver high quality work; maintain integrity and reliability
Champions DAVIS Business – Market DAVIS business, seek new opportunities, and encourage others to do the same
KNOWLEDGE, EXPERIENCE + SPECIAL SKILLS
Required
Bachelor’s Degree in Engineering, Construction Management, Architecture, or related field or equivalent construction experience*
Minimum of two (2) years previous construction experience*
Knowledge of principles and practices of engineering and construction project management, including safety standards*
Demonstrated ability to understand and learn technical systems and processes; show initiative, self‑motivation, and decision‑making*
Exhibit skills for entry‑level management and leadership
Decision‑making, research, and analytical problem‑solving skills*
Time management – independent task, project, and demand prioritization*
Strong verbal and written communication; interact effectively at all levels*
Proficiency in MS Office (Word, Excel, Power Point, Outlook)
Project management and scheduling software experience (Primavera, MS Project, or other)*
Certifications: First Aid, CPR, OSHA 30‑hour
General contracting experience
PHYSICAL JOB DEMANDS Reach, stoop, kneel, crouch, bend; lift or carry up to 50 pounds; manual dexterity for office equipment; high concentration required.
WORKING CONDITIONS May require travel for conferences, sessions, and events. Noise levels moderate in office. Exposure to higher noise levels and hazardous conditions at job sites; safety precautions provided.
NOTE: The above statements describe the general nature and level of the work. They are not exhaustive lists of all duties, responsibilities, or requirements.
Base Salary $88,000.00 - $105,000.00
DAVIS offers a 100% employer‑paid health‑care plan (including family), life insurance, short‑ and long‑term disability, and annual contribution to HSA. Additional benefits: annual incentive bonus, paid time off, holidays, 401(k) with Roth and ESOP, FSAs, fertility and family assistance, EAP, on‑site fitness center, parental leave, company vehicle or auto allowance.
Benefits and compensation information are provided as of the posting date; may be subject to eligibility and modification. DAVIS reserves the right to change compensation and benefits with or without notice.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
At DAVIS, our vision is to build a culture that is innovative, connected, and balanced.
Seniority Level Entry level
Employment Type Full‑time
Job Function Project Management and Information Technology
Industries Construction
#J-18808-Ljbffr
Assistant Project Manager
role at
James G. Davis Construction (DAVIS)
At DAVIS, we’re redefining the way people experience construction by building success for all.
ESSENTIAL DUTIES + RESPONSIBILITIES Safety
Enforce the DAVIS Safety program in accordance with DAVIS policies and processes, local, state, and federal laws to include all subcontractors
Participate in and report on safety walks
Assist in the development of project‑specific safety plan and orientation process
Obtain and maintain current certifications for First Aid, CPR and OSHA
Technical Knowledge
Provide operational support in pre‑construction services and bidding, preparing cost estimates, generating scopes of work, and preliminary schedule as required
Participate in the development of DAVIS Bid or GMP Package, including trade scopes, subcontractor and material supplier bids, project schedule and bid clarifications for review and approval by senior staff
Assist with buy‑out process
Develop or assist with implementation of the project budget
Negotiate and issue subcontract agreements, purchase orders, submittals, RFIs, change orders, schedule management, and close‑out management under senior management direction
Support detailed project construction progress schedule in coordination with Superintendent, Project Manager, subcontractors, and suppliers; update schedule as needed
Prepare and maintain tracking logs for contract documents, submittals, shop drawings, RFIs, change orders, and material deliveries
Review submittals, shop drawings, and RFIs with guidance from Superintendent and Project Manager
Assist in sustainability and LEED tracking
Maintain current contract documents and as‑builts; electronically post and update drawings with RFIs and submittals
Prepare change proposals, negotiate, execute, and issue change orders; update budget accordingly
Understand and apply subcontract terms to project situations
Track and obtain necessary documents (contracts, insurance certificates, bonds, etc.)
Assist and/or lead project meetings—internal, owner or subcontract meetings—with supervision of lead Project Manager
Prepare subcontractor meeting agenda and materials; run weekly meetings with assistance
Maintain meeting notes and issue minutes approved by Project Manager
Assist in preparing Project Status Report (PSR) with safety, cost, schedule, risk, and photo updates
Review, approve, and code subcontractor and vendor invoices as directed
Partner with DAVIS Superintendent to run subcontractor pre‑construction, progress, and coordination meetings; issue minutes
Assist in developing site logistics and sequencing diagrams using proper software
Assist in monthly owner invoicing, including subcontractor, material, and budget reviews
Lead or assist in project close‑out, preparing checklists, punch list process, and documentation
Gather documents for financial close‑out with owner, subcontractor, and vendor disputes
Take progress photos, save to server, and issue photo reports as needed
Perform other duties as assigned
Quality of Work
Participate in the implementation and use of the DAVIS Quality Management system
Review and prepare submittals to comply with contract documents
Assist in budget/cost control, change management, invoicing, PSR, schedule control, and quality processes per DAVIS standards
Create and manage quality control and deficiency logs using Latista or similar software
Assist in developing thorough scopes of work for each trade to ensure buy‑out completeness
Assist in reviewing and analyzing bids from subcontractors and suppliers for scope accuracy
Coordinate with project team to assure adherence to best practices
Commitment
Perform responsibilities with excellence, integrity, and relationship building per DAVIS core values
Follow through tasks to completion
Participate in DAVIS-sponsored activities and industry events
Engage in retention and recruiting of current and future DAVIS employees
Provide backup to Project Engineer and Project Coordinator duties when needed
Cooperativeness + Teamwork
Work with DAVIS Superintendent to assist and/or lead construction process for the duration of the project
Promote collaboration with owners, property managers, design teams, subcontractors, vendors, and other contractors to enhance communication
Foster teamwork at all levels, encouraging cooperation for a collaborative environment
Communication
Effectively communicate with the DAVIS team, owners, architects, and subcontractors from pre‑construction through completion
Build relationships during owner meetings, project meetings, internal, and subcontract meetings
Participate in presentations for potential projects and corporate initiatives
Use subcontractor qualification reports to assess performance and guide project teams
Problem Solving
Proactively identify and solve project issues, coordinating research and resources with DAVIS teams and subcontractor community
Write coordinated RFIs offering solutions and field information to the design team
Implement solutions promptly
Planning + Organization
Prioritize tasks and execute effectively
Organize workflow, workspace, files, and resources efficiently
Maintain project detail while keeping a big‑picture outlook
Timeliness
Show urgency in billing and change order execution
Meet attendance and commitment expectations
Maintain timeliness of project duties
Complete job start‑up and close‑out checklists
Management + Leadership
Mentor and assist subordinate team members
DAVIS COMMON ATTRIBUTES
Safety – Consistently work within DAVIS safety standards; promote safety as a priority
Team Collaboration – Work effectively within own team and across the organization; maintain a positive, can‑do attitude
Commitment to Quality – Apply DAVIS standards to deliver high quality work; maintain integrity and reliability
Champions DAVIS Business – Market DAVIS business, seek new opportunities, and encourage others to do the same
KNOWLEDGE, EXPERIENCE + SPECIAL SKILLS
Required
Bachelor’s Degree in Engineering, Construction Management, Architecture, or related field or equivalent construction experience*
Minimum of two (2) years previous construction experience*
Knowledge of principles and practices of engineering and construction project management, including safety standards*
Demonstrated ability to understand and learn technical systems and processes; show initiative, self‑motivation, and decision‑making*
Exhibit skills for entry‑level management and leadership
Decision‑making, research, and analytical problem‑solving skills*
Time management – independent task, project, and demand prioritization*
Strong verbal and written communication; interact effectively at all levels*
Proficiency in MS Office (Word, Excel, Power Point, Outlook)
Project management and scheduling software experience (Primavera, MS Project, or other)*
Certifications: First Aid, CPR, OSHA 30‑hour
General contracting experience
PHYSICAL JOB DEMANDS Reach, stoop, kneel, crouch, bend; lift or carry up to 50 pounds; manual dexterity for office equipment; high concentration required.
WORKING CONDITIONS May require travel for conferences, sessions, and events. Noise levels moderate in office. Exposure to higher noise levels and hazardous conditions at job sites; safety precautions provided.
NOTE: The above statements describe the general nature and level of the work. They are not exhaustive lists of all duties, responsibilities, or requirements.
Base Salary $88,000.00 - $105,000.00
DAVIS offers a 100% employer‑paid health‑care plan (including family), life insurance, short‑ and long‑term disability, and annual contribution to HSA. Additional benefits: annual incentive bonus, paid time off, holidays, 401(k) with Roth and ESOP, FSAs, fertility and family assistance, EAP, on‑site fitness center, parental leave, company vehicle or auto allowance.
Benefits and compensation information are provided as of the posting date; may be subject to eligibility and modification. DAVIS reserves the right to change compensation and benefits with or without notice.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
At DAVIS, our vision is to build a culture that is innovative, connected, and balanced.
Seniority Level Entry level
Employment Type Full‑time
Job Function Project Management and Information Technology
Industries Construction
#J-18808-Ljbffr