The Oneil Search Group
The Legal Practice Assistant provides secretarial support to attorneys and other professional personnel. Works as a team member with other secretaries to balance workload.
Responsibilities Essential Functions:
Provides Secretarial Support to Attorneys in a particular practice or department, with responsibilities including, but not limited, to:
Screens and routes telephone calls, reviews and transcribes voicemails, responds to routine inquiries
Opens, sorts and processes attorney mail
Manages attorney emails in Outlook which includes reviewing, drafting, sending and printing emails
Manages Outlook calendar on behalf of attorneys
Creates and maintains client contacts in Outlook and InterAction
Prepares and distributes correspondence and other documents using excellent proofreading and formatting skills with the ability to offer support and suggestions relative to grammar, spelling and punctuation
Manages projects and coordinates distribution with the ability to use firm resources to delegate tasks in the successful completion of such projects; interacts with other departments and facets of the office, when appropriate, to coordinate larger scale projects (such as word processing and duplicating)
Schedules and coordinates meetings and/or conferences, interacts with facilities and catering and manages all other details of the meeting
Coordinates conflict check and new matter memo process
Coordinates travel arrangements and prepares expense reports
Completes time entry on behalf of attorneys
Organizes and maintains legal correspondence and document files and utilizes Legal Key
Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representative relative to completion of bill
Completes various other assigned administrative tasks such as photocopying, printing, scan documents to PDF and save to FileSite, faxes, creating labels, etc.
Performs accurately and in a timely fashion all word processing functions in Word, PowerPoint, Excel, and exhibits the ability to learn new programs and processes quickly and efficiently
Work with Supervisor to coordinate overflow work, arrange desk coverage and escalat items/issues that need immediate attention and/or resolution
Participation in projects and/or pilot programs as requested
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Responsibilities Essential Functions:
Provides Secretarial Support to Attorneys in a particular practice or department, with responsibilities including, but not limited, to:
Screens and routes telephone calls, reviews and transcribes voicemails, responds to routine inquiries
Opens, sorts and processes attorney mail
Manages attorney emails in Outlook which includes reviewing, drafting, sending and printing emails
Manages Outlook calendar on behalf of attorneys
Creates and maintains client contacts in Outlook and InterAction
Prepares and distributes correspondence and other documents using excellent proofreading and formatting skills with the ability to offer support and suggestions relative to grammar, spelling and punctuation
Manages projects and coordinates distribution with the ability to use firm resources to delegate tasks in the successful completion of such projects; interacts with other departments and facets of the office, when appropriate, to coordinate larger scale projects (such as word processing and duplicating)
Schedules and coordinates meetings and/or conferences, interacts with facilities and catering and manages all other details of the meeting
Coordinates conflict check and new matter memo process
Coordinates travel arrangements and prepares expense reports
Completes time entry on behalf of attorneys
Organizes and maintains legal correspondence and document files and utilizes Legal Key
Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representative relative to completion of bill
Completes various other assigned administrative tasks such as photocopying, printing, scan documents to PDF and save to FileSite, faxes, creating labels, etc.
Performs accurately and in a timely fashion all word processing functions in Word, PowerPoint, Excel, and exhibits the ability to learn new programs and processes quickly and efficiently
Work with Supervisor to coordinate overflow work, arrange desk coverage and escalat items/issues that need immediate attention and/or resolution
Participation in projects and/or pilot programs as requested
#J-18808-Ljbffr