Snell & Wilmer
Litigation Legal Administrative Assistant
Snell & Wilmer, Tucson, Arizona, United States, 85718
Litigation Legal Administrative Assistant
Job Category:
Administrative
Requisition Number:
LITIG001781
Posted:
December 12, 2025
Full-Time
Locations
Tucson, AZ 85701
Hours:
8:30 a.m. – 5:00 p.m., Monday through Friday.
Position Responsibilities
Legal Administrative Support
Open and maintain client files (paper and electronic) in accordance with firm guidelines.
Process and track legal work, ensuring all deadlines are recorded and met.
Prepare legal documents for e‑filing and submission to courts and administrative agencies.
Demonstrate proficient knowledge of Arizona Courts e‑filing, Federal courts e‑filing systems, and PACER.
Assist in preparing for court hearings, depositions, mediations, and arbitrations, including scheduling and calendaring deadlines.
Coordinate attorney calendars, appointments, meetings, and travel arrangements.
Client & Attorney Support
Respond to telephone inquiries and client needs with professionalism and efficiency.
Anticipate attorney needs to support seamless workflow and time management.
Document Handling
Process incoming/outgoing mail and arrange special deliveries through Office Services as needed.
Proofread documents for grammar, formatting, punctuation, and content accuracy to uphold the firm’s quality standards.
Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements.
Billing & Timekeeping
Coordinate the client billing process, troubleshoot issues with the billing department, and ensure timely invoicing.
Accurately record billable and non‑billable time for effective service tracking and reporting.
Technology & Software Proficiency
Demonstrate advanced proficiency in Microsoft Word, Excel, and PowerPoint.
Utilize document management systems for task creation, document uploads, and email communication.
Communication & Collaboration
Listen actively, follow instructions, and accept feedback to support effective communication and continuous improvement.
Foster strong working relationships with attorneys, staff, and clients to promote a positive and collaborative work environment.
Serve as a mentor to new staff, providing guidance on firm processes and practice area procedures.
Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters.
Independent Work & Time Management
Work independently with initiative, accountability, and reliability.
Manage tasks in a fast‑paced environment, meeting deadlines while maintaining high‑quality standards.
Organize and prioritize assignments effectively, including delegating when appropriate.
Experience and Qualifications
At least 2 years of experience as a legal administrative assistant, with proven expertise in supporting both litigation and bankruptcy practice within a mid‑size law firm.
Comprehensive knowledge of Arizona court procedures, including state, federal, and appellate levels, with a strong emphasis on e‑filing procedures.
Ability and willingness to learn and handle filings in other jurisdictions as needed, including mastering applicable local rules and electronic filing systems outside Arizona.
Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
This position requires the employee to work in a professional office environment with some ability to work from home.
Benefits Snell & Wilmer offers a competitive performance‑based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.
We are an Equal Employment Opportunity employer.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Administrative
Requisition Number:
LITIG001781
Posted:
December 12, 2025
Full-Time
Locations
Tucson, AZ 85701
Hours:
8:30 a.m. – 5:00 p.m., Monday through Friday.
Position Responsibilities
Legal Administrative Support
Open and maintain client files (paper and electronic) in accordance with firm guidelines.
Process and track legal work, ensuring all deadlines are recorded and met.
Prepare legal documents for e‑filing and submission to courts and administrative agencies.
Demonstrate proficient knowledge of Arizona Courts e‑filing, Federal courts e‑filing systems, and PACER.
Assist in preparing for court hearings, depositions, mediations, and arbitrations, including scheduling and calendaring deadlines.
Coordinate attorney calendars, appointments, meetings, and travel arrangements.
Client & Attorney Support
Respond to telephone inquiries and client needs with professionalism and efficiency.
Anticipate attorney needs to support seamless workflow and time management.
Document Handling
Process incoming/outgoing mail and arrange special deliveries through Office Services as needed.
Proofread documents for grammar, formatting, punctuation, and content accuracy to uphold the firm’s quality standards.
Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements.
Billing & Timekeeping
Coordinate the client billing process, troubleshoot issues with the billing department, and ensure timely invoicing.
Accurately record billable and non‑billable time for effective service tracking and reporting.
Technology & Software Proficiency
Demonstrate advanced proficiency in Microsoft Word, Excel, and PowerPoint.
Utilize document management systems for task creation, document uploads, and email communication.
Communication & Collaboration
Listen actively, follow instructions, and accept feedback to support effective communication and continuous improvement.
Foster strong working relationships with attorneys, staff, and clients to promote a positive and collaborative work environment.
Serve as a mentor to new staff, providing guidance on firm processes and practice area procedures.
Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters.
Independent Work & Time Management
Work independently with initiative, accountability, and reliability.
Manage tasks in a fast‑paced environment, meeting deadlines while maintaining high‑quality standards.
Organize and prioritize assignments effectively, including delegating when appropriate.
Experience and Qualifications
At least 2 years of experience as a legal administrative assistant, with proven expertise in supporting both litigation and bankruptcy practice within a mid‑size law firm.
Comprehensive knowledge of Arizona court procedures, including state, federal, and appellate levels, with a strong emphasis on e‑filing procedures.
Ability and willingness to learn and handle filings in other jurisdictions as needed, including mastering applicable local rules and electronic filing systems outside Arizona.
Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
This position requires the employee to work in a professional office environment with some ability to work from home.
Benefits Snell & Wilmer offers a competitive performance‑based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.
We are an Equal Employment Opportunity employer.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr