Kutak Rock
Legal Administrative Assistant
Job Summary
Kutak Rock seeks a Legal Administrative Assistant in its Spokane office. This position will support and work collaboratively with attorneys and staff in a collegial environment.
Base pay range $55,000.00/yr - $70,000.00/yr
Responsibilities
Prepare and edit legal transactional documents, correspondence, and contracts in draft and final form to incorporate handwritten or typed revisions
Proofread documents for changes to be made before the final copy is produced
Perform document comparisons using Litera Compare software
Coordinate workflows for attorneys, delegating specific tasks to other teams with the ability maintain quality and timeliness
Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via FedEx and Certified US Mail
Create and manage virtual closing rooms/collaboration sites
Organize and maintain extensive sets of files, both electronic and paper
Maintain emails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document pursuant to the Firm’s Document Retention Policy
Proactively accept responsibility and take directions for work assignments and tasks
Handle client matters (when appropriate) through telephone and e‑mail
Keep records and enter lawyers’ time and expenses for submission to Accounting Department through Intapp software
Assist with financial reports for attorneys, reconciling expenses
Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
Perform general office duties, such as preparing scans, copies, building hearing binders and work binders, printing emails and documents
Assist with other tasks as assigned or necessary within the Department
Flexible with hours when work demands, and other duties as assigned
Qualifications – Skills and Abilities
Ability to maintain confidentiality of firm and client matters
High level of Word processing skill with strict attention to detail
Excellent verbal and written communication skills
Excellent grammar, spelling, and proofreading skills
Ability to work as a team player and cover for others in work area
Ability to work well under the pressures of deadlines and complete projects in a timely manner
Ability to prioritize and multitask, moving from one project to another efficiently
Ability and desire to learn and adapt new skills and technologies quickly
Aptitude to interface with lawyers, clients, and staff professionally
Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
Advanced knowledge of PDF, Kofax, Excel, and PowerPoint
Qualifications – Education and Experience
High school diploma or equivalent required; college degree given preference
2+ years of experience in administrative support required
Experience working within a law firm or legal department with training and/or exposure to transactional or real estate practice areas preferred
Position Information Status:
Non-Exempt
Salary Range:
$55,000-$70,000 per year, commensurate with experience
Work Arrangement:
In Office
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 40 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back‑Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.
About The Firm Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team‑focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.
Seniority level Entry level
Employment type Full‑time
Job function Legal, Administrative, and Writing/Editing
Industries Law Practice, Legal Services, and Office Administration
Referrals increase your chances of interviewing at Kutak Rock by 2x
Inferred benefits
Medical insurance
Vision insurance
401(k)
Disability insurance
Paid paternity leave
Paid maternity leave
Tuition assistance
Get notified about new Legal Administrative Assistant jobs in Spokane, WA.
#J-18808-Ljbffr
Base pay range $55,000.00/yr - $70,000.00/yr
Responsibilities
Prepare and edit legal transactional documents, correspondence, and contracts in draft and final form to incorporate handwritten or typed revisions
Proofread documents for changes to be made before the final copy is produced
Perform document comparisons using Litera Compare software
Coordinate workflows for attorneys, delegating specific tasks to other teams with the ability maintain quality and timeliness
Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via FedEx and Certified US Mail
Create and manage virtual closing rooms/collaboration sites
Organize and maintain extensive sets of files, both electronic and paper
Maintain emails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document pursuant to the Firm’s Document Retention Policy
Proactively accept responsibility and take directions for work assignments and tasks
Handle client matters (when appropriate) through telephone and e‑mail
Keep records and enter lawyers’ time and expenses for submission to Accounting Department through Intapp software
Assist with financial reports for attorneys, reconciling expenses
Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
Perform general office duties, such as preparing scans, copies, building hearing binders and work binders, printing emails and documents
Assist with other tasks as assigned or necessary within the Department
Flexible with hours when work demands, and other duties as assigned
Qualifications – Skills and Abilities
Ability to maintain confidentiality of firm and client matters
High level of Word processing skill with strict attention to detail
Excellent verbal and written communication skills
Excellent grammar, spelling, and proofreading skills
Ability to work as a team player and cover for others in work area
Ability to work well under the pressures of deadlines and complete projects in a timely manner
Ability to prioritize and multitask, moving from one project to another efficiently
Ability and desire to learn and adapt new skills and technologies quickly
Aptitude to interface with lawyers, clients, and staff professionally
Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
Advanced knowledge of PDF, Kofax, Excel, and PowerPoint
Qualifications – Education and Experience
High school diploma or equivalent required; college degree given preference
2+ years of experience in administrative support required
Experience working within a law firm or legal department with training and/or exposure to transactional or real estate practice areas preferred
Position Information Status:
Non-Exempt
Salary Range:
$55,000-$70,000 per year, commensurate with experience
Work Arrangement:
In Office
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 40 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back‑Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.
About The Firm Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team‑focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.
Seniority level Entry level
Employment type Full‑time
Job function Legal, Administrative, and Writing/Editing
Industries Law Practice, Legal Services, and Office Administration
Referrals increase your chances of interviewing at Kutak Rock by 2x
Inferred benefits
Medical insurance
Vision insurance
401(k)
Disability insurance
Paid paternity leave
Paid maternity leave
Tuition assistance
Get notified about new Legal Administrative Assistant jobs in Spokane, WA.
#J-18808-Ljbffr