ALTAMUS
AR AP Specialist (Accounts Receivable/Payable)
ALTAMUS is a full-service property management firm founded in 2014, dedicated to protecting and optimizing real estate investments. Based on an ownership mindset, the company offers tailored solutions in property management, construction, and financial management to safeguard and enhance the value of properties. With extensive expertise in owner’s representation and construction management, ALTAMUS assists clients with investment goals, from capital improvement projects to ongoing operations. The firm’s mission is to protect, elevate, and enhance the properties entrusted to its care, building a reputation for excellence and precision along the way.
Role Description This is a full‑time, on‑site role for an Accounts Receivable/Payable (AR/AP) Specialist at our office in Asheville, NC. The AR/AP Specialist will manage accounts receivable and payable operations, including invoicing, debt collection, payment processing, account reconciliations, and maintaining financial records. The role involves monitoring financial transactions, analyzing data for reporting purposes, and ensuring compliance with company policies and requirements. Clear communication with clients and internal teams will also be an essential part of the day‑to‑day tasks.
ESSENTIAL JOB FUNCTIONS Administration
Proficient with legacy and new software, including inputting and maintaining databases within AppFolio and utilizing the Microsoft suite of products.
Maintain filing systems (electronic and physical) that are logical and easy to navigate.
COI collection: Tenants & Vendors.
W9 collection & Vendor account setup.
Tenant compliance: Collection of Sales figures & Maintenance inspection reports (HVAC, Hood cleaning).
Property Owner Insurance: Work with insurance agents and property owners to renew insurance for properties.
Accounting Tasks
Assists Accounts Receivable with cash application.
Checks: Collect & record payments into AppFolio.
Property Tax Statements: Download and record.
Annual 1099 reports: Assist with filing.
Daily retrieval and entry of incoming vendor invoices.
Review all invoices for appropriate documentation and approvals.
Match purchase orders to invoices and enter invoices into the system for payment.
Ensure that invoices are properly coded to the correct cost centers and expense types.
Assist with month‑end closing procedures, ensuring that all invoices are accounted for and properly posted.
Facility only invoices.
Utility Accounts: Setup new accounts for properties.
Utility Bills: Download & enter into AppFolio.
Calculate and Post Asset and Leasing Fees: Monthly for closely held properties.
Credit card reconciliations: Monthly.
Work closely with vendors, making sure accounts are current and statements are reconciled monthly.
Resolve discrepancies in payments and invoices in a timely and effective manner.
Qualifications
Strong analytical skills to monitor financial data and support accurate reporting.
Experience in finance, specifically in managing accounts receivable/payable operations.
Effective communication skills for interacting with clients, vendors, and team members.
Proficiency in invoicing and managing payment processing systems.
Experience with debt collection procedures and practices.
Attention to detail, organizational skills, and the ability to meet deadlines.
Familiarity with accounting software and tools is highly desirable.
Knowledge or experience in property management or real estate industry is a plus.
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
Referrals increase your chances of interviewing at ALTAMUS by 2x.
#J-18808-Ljbffr
Role Description This is a full‑time, on‑site role for an Accounts Receivable/Payable (AR/AP) Specialist at our office in Asheville, NC. The AR/AP Specialist will manage accounts receivable and payable operations, including invoicing, debt collection, payment processing, account reconciliations, and maintaining financial records. The role involves monitoring financial transactions, analyzing data for reporting purposes, and ensuring compliance with company policies and requirements. Clear communication with clients and internal teams will also be an essential part of the day‑to‑day tasks.
ESSENTIAL JOB FUNCTIONS Administration
Proficient with legacy and new software, including inputting and maintaining databases within AppFolio and utilizing the Microsoft suite of products.
Maintain filing systems (electronic and physical) that are logical and easy to navigate.
COI collection: Tenants & Vendors.
W9 collection & Vendor account setup.
Tenant compliance: Collection of Sales figures & Maintenance inspection reports (HVAC, Hood cleaning).
Property Owner Insurance: Work with insurance agents and property owners to renew insurance for properties.
Accounting Tasks
Assists Accounts Receivable with cash application.
Checks: Collect & record payments into AppFolio.
Property Tax Statements: Download and record.
Annual 1099 reports: Assist with filing.
Daily retrieval and entry of incoming vendor invoices.
Review all invoices for appropriate documentation and approvals.
Match purchase orders to invoices and enter invoices into the system for payment.
Ensure that invoices are properly coded to the correct cost centers and expense types.
Assist with month‑end closing procedures, ensuring that all invoices are accounted for and properly posted.
Facility only invoices.
Utility Accounts: Setup new accounts for properties.
Utility Bills: Download & enter into AppFolio.
Calculate and Post Asset and Leasing Fees: Monthly for closely held properties.
Credit card reconciliations: Monthly.
Work closely with vendors, making sure accounts are current and statements are reconciled monthly.
Resolve discrepancies in payments and invoices in a timely and effective manner.
Qualifications
Strong analytical skills to monitor financial data and support accurate reporting.
Experience in finance, specifically in managing accounts receivable/payable operations.
Effective communication skills for interacting with clients, vendors, and team members.
Proficiency in invoicing and managing payment processing systems.
Experience with debt collection procedures and practices.
Attention to detail, organizational skills, and the ability to meet deadlines.
Familiarity with accounting software and tools is highly desirable.
Knowledge or experience in property management or real estate industry is a plus.
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
Referrals increase your chances of interviewing at ALTAMUS by 2x.
#J-18808-Ljbffr