New Mexico Department of Health
Supervisor, Purchasing (DOH/ASD #10733)
New Mexico Department of Health, Santa Fe, New Mexico, us, 87503
Posting Details
4 hours ago Be among the first 25 applicants Posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once. Salary
$32.15 - $48.23 Hourly $66,880 - $100,320 Annually Position is Pay Band C9 Why does the job exist?
This position supervises the Administrative Services Division Purchasing and Contracts Units focusing on quality management principles with emphasis on customer service, team building and training in contracts and procurement. It supervises a team of purchasing agents in the oversight, review and approval of financial documents related to purchasing and contracts for the entire agency. It ensures the Department of Health complies with rules and regulations related to the purchase of goods and services. It trains agency purchasing agents on policies and procedures related to contracts and purchasing to ensure compliance with rules and regulations. It makes recommendations to the Chief Procurement Officer on methods to improve workflow, improve policies and effectively train staff in the field. It manages the organization of the file room and performs regular archiving in collaboration with other supervisors and in accordance with laws and rules. It acts as the Chief Procurement Officer in the absence of the Chief Procurement Officer. How does it get done?
The position reviews all incoming requests for purchases and assigns work in a fair and equitable manner. It monitors productivity and quality to identify improvements. It creates purchase orders, change orders and contracts in the SHARE Financial system. It uploads documents to the various websites including sole-source, emergency procurement, Requests for Proposal (RFP), Invitations to Bid (ITB) and contracts and payables as required by rules or regulations. It meets regularly with staff to improve communications within the unit. It, on occasion, approves purchases as required by the Chief Procurement Officer. Who are the customers?
The position serves Administrative Services Division staff and external staff in the field in their need to procure goods and/or services. The position also works collaboratively with external agencies that have business with the Department of Health and with vendors who provide services to the Department of Health. Ideal Candidate
The ideal candidate will have extensive knowledge of New Mexico State Statutes related to purchasing, the New Mexico State Purchasing Division rules and policies and the Department of Finance and Administration (Manual of Model Accounting Practices (MAPS); have extensive knowledge using software applications that maximize purchasing agent productivity; have extensive experience in the SHARE Financial Accounting System or similar procurement and/or financial management system; hold an active Chief Procurement Officer (CPO) certification through the State of New Mexico, General Services Department; have extensive experience in Requests for Proposal (RFP), Invitations to Bid (ITB), and sole source procurements. Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience. Employment Requirements
Must possess and maintain a valid Driver's License. Working Conditions
Work is performed primarily in an office setting with occasionally working outdoors and with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Work extended hours and occasional travel may be required. Sitting/Standing, bending, squatting, climbing, reaching, kneeling and crawling for extended periods of time may be required. Ability to lift up to 50 pounds. Supplemental Information
Do you know what Total Compensation is? Click here Agency Contact Information
Vincent Lujan Email Bargaining Unit Position
This position is not covered by a collective bargaining agreement. Seniority level
Mid-Senior level Employment type
Full-time Job function
Purchasing and Supply Chain Industries
Government Administration Referrals
Referrals increase your chances of interviewing at New Mexico Department of Health by 2x
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4 hours ago Be among the first 25 applicants Posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once. Salary
$32.15 - $48.23 Hourly $66,880 - $100,320 Annually Position is Pay Band C9 Why does the job exist?
This position supervises the Administrative Services Division Purchasing and Contracts Units focusing on quality management principles with emphasis on customer service, team building and training in contracts and procurement. It supervises a team of purchasing agents in the oversight, review and approval of financial documents related to purchasing and contracts for the entire agency. It ensures the Department of Health complies with rules and regulations related to the purchase of goods and services. It trains agency purchasing agents on policies and procedures related to contracts and purchasing to ensure compliance with rules and regulations. It makes recommendations to the Chief Procurement Officer on methods to improve workflow, improve policies and effectively train staff in the field. It manages the organization of the file room and performs regular archiving in collaboration with other supervisors and in accordance with laws and rules. It acts as the Chief Procurement Officer in the absence of the Chief Procurement Officer. How does it get done?
The position reviews all incoming requests for purchases and assigns work in a fair and equitable manner. It monitors productivity and quality to identify improvements. It creates purchase orders, change orders and contracts in the SHARE Financial system. It uploads documents to the various websites including sole-source, emergency procurement, Requests for Proposal (RFP), Invitations to Bid (ITB) and contracts and payables as required by rules or regulations. It meets regularly with staff to improve communications within the unit. It, on occasion, approves purchases as required by the Chief Procurement Officer. Who are the customers?
The position serves Administrative Services Division staff and external staff in the field in their need to procure goods and/or services. The position also works collaboratively with external agencies that have business with the Department of Health and with vendors who provide services to the Department of Health. Ideal Candidate
The ideal candidate will have extensive knowledge of New Mexico State Statutes related to purchasing, the New Mexico State Purchasing Division rules and policies and the Department of Finance and Administration (Manual of Model Accounting Practices (MAPS); have extensive knowledge using software applications that maximize purchasing agent productivity; have extensive experience in the SHARE Financial Accounting System or similar procurement and/or financial management system; hold an active Chief Procurement Officer (CPO) certification through the State of New Mexico, General Services Department; have extensive experience in Requests for Proposal (RFP), Invitations to Bid (ITB), and sole source procurements. Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience. Employment Requirements
Must possess and maintain a valid Driver's License. Working Conditions
Work is performed primarily in an office setting with occasionally working outdoors and with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Work extended hours and occasional travel may be required. Sitting/Standing, bending, squatting, climbing, reaching, kneeling and crawling for extended periods of time may be required. Ability to lift up to 50 pounds. Supplemental Information
Do you know what Total Compensation is? Click here Agency Contact Information
Vincent Lujan Email Bargaining Unit Position
This position is not covered by a collective bargaining agreement. Seniority level
Mid-Senior level Employment type
Full-time Job function
Purchasing and Supply Chain Industries
Government Administration Referrals
Referrals increase your chances of interviewing at New Mexico Department of Health by 2x
#J-18808-Ljbffr