City of Medford, Medford, MA 02155
Human Resources Administrator
City of Medford, Medford, MA 02155, Medford, Massachusetts, us, 02153
Position Overview
The Human Resources Administrator supports the various functions of the Human Resources Department, including recruitment, onboarding, file management, unemployment, payroll, and other HR duties. The role assists the Director of Human Resources and other City Department Heads as needed, working closely with the Director while potentially focusing on specific functional areas as directed by the Director of Human Resources. This position demands a high level of professionalism, confidentiality, and superior customer service skills.
Essential Functions (Responsibilities)
Administers the City’s recruitment and hiring efforts in conjunction with the DEI Director, including creating, reviewing, and posting job announcements, placing ads, processing applications, scheduling interviews for all candidates and panelists, and communicating with candidates not selected.
Adds new employees and inputs paperwork to the Employee Master worksheet.
Tracks all PAFs and verifies implementation with Payroll Department.
Assists the Director of HR on payroll issues as directed.
Produces monthly notifications on all new hires, promotions, transfers, and retirements to the HR Director, Mayor, COS, and City Clerk.
Assists in the development and maintenance of all job descriptions.
Confirms open positions via the Department Heads and Director of Human Resources.
Administers/coordinates municipal compensation and classification plans; may conduct salary and/or benefit surveys within the labor market to determine competitive wage and benefit rates.
Reviews education and experience of internal and external comparable positions to prepare a comparable hiring recommendation when City is preparing to make an offer to a candidate.
Works in conjunction with the Department on the onboarding process.
Maintains DUA records as requested.
In the absence of the Director of HR, acts as City representative for DUA hearings as needed.
Ensures the accuracy of information on the Personnel Change forms.
Assists Director of HR with all federal and state compliance and reporting as directed.
Responds to third‑party requests for background checks and verification of employment.
Backs up the Benefit Administrator regarding responding to all initial requests of Worker’s Compensation and ILD for City to include intake of incidents and notifying TPA for accurate processing. Assists TPA as needed.
Works with the Benefit Administrator and other members of the department as needed or directed.
Meets regularly with the Director of Human Resources on all personnel matters.
Coordinates and manages special projects for the department.
Minimum Qualifications Any equivalent combination of the following is qualifying:
High School diploma or equivalent with 3 years of benefits administration, human resources, or related experience.
Associate Degree or higher with experience in benefit administration, general HR functions, or related experience.
Municipal experience.
Advanced Excel experience.
Knowledge, Skills & Abilities
Knowledge of benefits and leave administration laws, terminology, and practices.
Familiarity with protected medical and personal information; office administration equipment and systems; financial record‑keeping; email, word processing, and spreadsheet applications; and electronic and physical records management.
Effective communication, analytical, data processing, record‑keeping, organizational, personal computer, and problem‑solving skills with aptitude for numbers and details.
Ability to explain information, including procedures and regulations, clearly and concisely; prepare and analyze records, data, and reports and maintain related systems; maintain accuracy and effectiveness with regular interruptions; read and interpret benefit plan and insurance policy documents; plan and prioritize work; multi‑task; meet deadlines; work independently; be self‑motivated; communicate effectively with tact and discretion; maintain confidentiality; maintain good public relations and effective collaborative working relationships; respond in a courteous and professional manner; and work with diverse groups.
Physical & Environmental Working Conditions Performs administrative work in an office environment. Sits or stands, with intermittent periods of stooping and walking. May be required to move objects such as files, boxes of paper, office supplies, and office equipment weighing up to 30 lbs. Requires routine reading of documents for general understanding and analytical purposes, including handwritten forms and detailed information displayed on a computer screen.
Confidentiality The employee has broad or extensive access to inter‑departmental confidential information requiring a high level of discretion in interactions, attention to detail in handling records, and responsibility for establishing and maintaining secure systems.
SUPERVISION RECEIVED Works under the general direction of the Director of Human Resources, Mayor, or designee.
HOURS OF WORK Full‑time (35 hours/week). Monday, Tuesday, and Thursday 8:30 AM – 4:30 PM; Wednesday 8:30 AM – 7:30 PM; Friday 8:30 AM – 12:30 PM.
SALARY Non‑Union CAF 8 ($1,266.83–$1,398.81/Week)
ADDRESS Human Resources Department City of Medford – Room 204 85 George P. Hassett Drive Medford, MA 02155 Or send a cover letter and resume with the job title in the subject line to
jobs@medford-ma.gov
APPLICATION For the posting, please visit the City of Medford's website –
www.medfordma.org
EEO STATEMENT The City of Medford is an Equal Opportunity/Affirmative Action/504 Employer. Residents of the City of Medford, Women, People of Color, Veterans, and Persons with Disabilities are encouraged to apply.
#J-18808-Ljbffr
Essential Functions (Responsibilities)
Administers the City’s recruitment and hiring efforts in conjunction with the DEI Director, including creating, reviewing, and posting job announcements, placing ads, processing applications, scheduling interviews for all candidates and panelists, and communicating with candidates not selected.
Adds new employees and inputs paperwork to the Employee Master worksheet.
Tracks all PAFs and verifies implementation with Payroll Department.
Assists the Director of HR on payroll issues as directed.
Produces monthly notifications on all new hires, promotions, transfers, and retirements to the HR Director, Mayor, COS, and City Clerk.
Assists in the development and maintenance of all job descriptions.
Confirms open positions via the Department Heads and Director of Human Resources.
Administers/coordinates municipal compensation and classification plans; may conduct salary and/or benefit surveys within the labor market to determine competitive wage and benefit rates.
Reviews education and experience of internal and external comparable positions to prepare a comparable hiring recommendation when City is preparing to make an offer to a candidate.
Works in conjunction with the Department on the onboarding process.
Maintains DUA records as requested.
In the absence of the Director of HR, acts as City representative for DUA hearings as needed.
Ensures the accuracy of information on the Personnel Change forms.
Assists Director of HR with all federal and state compliance and reporting as directed.
Responds to third‑party requests for background checks and verification of employment.
Backs up the Benefit Administrator regarding responding to all initial requests of Worker’s Compensation and ILD for City to include intake of incidents and notifying TPA for accurate processing. Assists TPA as needed.
Works with the Benefit Administrator and other members of the department as needed or directed.
Meets regularly with the Director of Human Resources on all personnel matters.
Coordinates and manages special projects for the department.
Minimum Qualifications Any equivalent combination of the following is qualifying:
High School diploma or equivalent with 3 years of benefits administration, human resources, or related experience.
Associate Degree or higher with experience in benefit administration, general HR functions, or related experience.
Municipal experience.
Advanced Excel experience.
Knowledge, Skills & Abilities
Knowledge of benefits and leave administration laws, terminology, and practices.
Familiarity with protected medical and personal information; office administration equipment and systems; financial record‑keeping; email, word processing, and spreadsheet applications; and electronic and physical records management.
Effective communication, analytical, data processing, record‑keeping, organizational, personal computer, and problem‑solving skills with aptitude for numbers and details.
Ability to explain information, including procedures and regulations, clearly and concisely; prepare and analyze records, data, and reports and maintain related systems; maintain accuracy and effectiveness with regular interruptions; read and interpret benefit plan and insurance policy documents; plan and prioritize work; multi‑task; meet deadlines; work independently; be self‑motivated; communicate effectively with tact and discretion; maintain confidentiality; maintain good public relations and effective collaborative working relationships; respond in a courteous and professional manner; and work with diverse groups.
Physical & Environmental Working Conditions Performs administrative work in an office environment. Sits or stands, with intermittent periods of stooping and walking. May be required to move objects such as files, boxes of paper, office supplies, and office equipment weighing up to 30 lbs. Requires routine reading of documents for general understanding and analytical purposes, including handwritten forms and detailed information displayed on a computer screen.
Confidentiality The employee has broad or extensive access to inter‑departmental confidential information requiring a high level of discretion in interactions, attention to detail in handling records, and responsibility for establishing and maintaining secure systems.
SUPERVISION RECEIVED Works under the general direction of the Director of Human Resources, Mayor, or designee.
HOURS OF WORK Full‑time (35 hours/week). Monday, Tuesday, and Thursday 8:30 AM – 4:30 PM; Wednesday 8:30 AM – 7:30 PM; Friday 8:30 AM – 12:30 PM.
SALARY Non‑Union CAF 8 ($1,266.83–$1,398.81/Week)
ADDRESS Human Resources Department City of Medford – Room 204 85 George P. Hassett Drive Medford, MA 02155 Or send a cover letter and resume with the job title in the subject line to
jobs@medford-ma.gov
APPLICATION For the posting, please visit the City of Medford's website –
www.medfordma.org
EEO STATEMENT The City of Medford is an Equal Opportunity/Affirmative Action/504 Employer. Residents of the City of Medford, Women, People of Color, Veterans, and Persons with Disabilities are encouraged to apply.
#J-18808-Ljbffr