Midwest Design Group
Accountant
Reports To:
CFO
Status:
Full-Time
Location:
Corporate office
Date posted:
12/09/2025
Overview:
Midwest Design Group, LLC is seeking a backfill for a detail-oriented
Accountant . The current department consists of a CFO, a Bookkeeper, and an Administrative Assistant. This role is filling the position of the Bookkeeper and is designed to run the day to day Accounts Receivable and Accounts Payable transactions in addition to recording invoices to the proper jobs and ensuring efficient financial operations.
The
Accountant
will perform essential accounting and administrative functions, with additional responsibilities assigned as needed and within the reasonable scope of the role.
Key Responsibilities General Ledger Management
Record daily financial transactions using accounting software (e.g., QuickBooks, Knowify).
Ensure accuracy of journal entries, including proper debits and credits.
Perform regular reconciliations of general ledger accounts.
Accounts Payable & Accounts Receivable
Process and manage vendor invoices, ensuring timely and accurate payments.
Track customer invoices, send payment reminders, and assist with collections.
Manage petty cash transactions and related documentation.
Subcontractor Payments
Gather, verify, and process subcontractor invoices.
Maintain updated Certificates of Insurance (COI) and proof of Workers’ Compensation coverage for all subcontractors.
Tax Filing Preparation
Prepare sales tax filings and assist with other minor tax-related tasks.
Maintain accurate records of tax payments, filings, and deadlines.
Assist the CFO with financial reporting, analysis, and budgeting activities.
Provide ad hoc financial reports and analysis as requested.
Assist outside CPA firm with these tasks
Reconcile monthly bank and credit card statements with company records.
Investigate and resolve discrepancies promptly.
Expense Tracking
Ensure no duplicate expenses have been entered.
Monitor, categorize, and record business expenses.
Track and record credit card expenses for 30+ company credit cards.
Data Entry & Documentation
Enter financial data accurately for invoices, receipts, payments, and other transactions.
Maintain organized and accessible financial records for audits and internal use.
Maintain inventory spreadsheet.
Qualifications
Associate’s degree in Accounting, Finance, or related field preferred (or equivalent experience).
5+ years of accounting or bookkeeping experience a plus.
1+ years in Construction accounting (knowledge of AIA billings, Revenue WIP, etc.).
Proficiency with accounting software (QuickBooks, Knowify experience preferred).
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to maintain confidentiality and handle sensitive financial information.
Strong communication and interpersonal skills.
Ability to work in a fast-paced environment.
Working Conditions
Office-based role with standard business hours.
Occasional extended hours during peak periods may be required.
The majority of time will be spent sitting at a desk.
Our office will be moving to the near north side in January/February.
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CFO
Status:
Full-Time
Location:
Corporate office
Date posted:
12/09/2025
Overview:
Midwest Design Group, LLC is seeking a backfill for a detail-oriented
Accountant . The current department consists of a CFO, a Bookkeeper, and an Administrative Assistant. This role is filling the position of the Bookkeeper and is designed to run the day to day Accounts Receivable and Accounts Payable transactions in addition to recording invoices to the proper jobs and ensuring efficient financial operations.
The
Accountant
will perform essential accounting and administrative functions, with additional responsibilities assigned as needed and within the reasonable scope of the role.
Key Responsibilities General Ledger Management
Record daily financial transactions using accounting software (e.g., QuickBooks, Knowify).
Ensure accuracy of journal entries, including proper debits and credits.
Perform regular reconciliations of general ledger accounts.
Accounts Payable & Accounts Receivable
Process and manage vendor invoices, ensuring timely and accurate payments.
Track customer invoices, send payment reminders, and assist with collections.
Manage petty cash transactions and related documentation.
Subcontractor Payments
Gather, verify, and process subcontractor invoices.
Maintain updated Certificates of Insurance (COI) and proof of Workers’ Compensation coverage for all subcontractors.
Tax Filing Preparation
Prepare sales tax filings and assist with other minor tax-related tasks.
Maintain accurate records of tax payments, filings, and deadlines.
Assist the CFO with financial reporting, analysis, and budgeting activities.
Provide ad hoc financial reports and analysis as requested.
Assist outside CPA firm with these tasks
Reconcile monthly bank and credit card statements with company records.
Investigate and resolve discrepancies promptly.
Expense Tracking
Ensure no duplicate expenses have been entered.
Monitor, categorize, and record business expenses.
Track and record credit card expenses for 30+ company credit cards.
Data Entry & Documentation
Enter financial data accurately for invoices, receipts, payments, and other transactions.
Maintain organized and accessible financial records for audits and internal use.
Maintain inventory spreadsheet.
Qualifications
Associate’s degree in Accounting, Finance, or related field preferred (or equivalent experience).
5+ years of accounting or bookkeeping experience a plus.
1+ years in Construction accounting (knowledge of AIA billings, Revenue WIP, etc.).
Proficiency with accounting software (QuickBooks, Knowify experience preferred).
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to maintain confidentiality and handle sensitive financial information.
Strong communication and interpersonal skills.
Ability to work in a fast-paced environment.
Working Conditions
Office-based role with standard business hours.
Occasional extended hours during peak periods may be required.
The majority of time will be spent sitting at a desk.
Our office will be moving to the near north side in January/February.
#J-18808-Ljbffr