Air Engineers, LLC
Air Engineers is seeking a highly organized and professional Payroll & Benefits Specialist responsible for the accurate and timely processing of payroll, administration of employee benefits, and ensuring compliance with federal, state, and company policies.
This role requires hands‑on experience with ADP payroll systems and detailed working knowledge of Blue Cross Blue Shield of Alabama (BCBSAL) benefits administration.
In addition, the role will have shared responsibility with the Accounts Payable team accurately processing and maintaining vendor invoices, payments, and financial records for Air Engineers ensuring that invoices are properly authorized, coded, and paid in a timely manner while maintaining positive relationships with vendors and internal departments.
The ideal candidate is detail‑oriented, employee-focused, and committed to maintaining confidentiality while delivering high‑quality support to employees.
Responsibilities Payroll
Process payroll in ADP including bi‑weekly, commissions, incentives, and bonuses.
Audit timesheets verify hours, and ensure proper approval workflow.
Manage deductions, taxes, and garnishments.
Maintain payroll records and respond to employee questions.
Ensure compliance with federal and state wage laws.
Administer BCBSAL health insurance enrollments, changes, and terminations.
Manage other benefits (dental, vision, FSA/HSA, life, disability, retirement).
Support open enrollment and coordinate employee communications.
Reconcile benefit invoices and ensure timely payments.
Compliance & Reporting
Ensure compliance with ACA, COBRA, HIPAA, ERISA, FLSA, and Alabama regulations.
Assist with 1095/ACA reporting, W-2s, and audits.
Prepare routine payroll and benefits reports.
HR Support
Maintain HRIS and employee records.
Support onboarding and offboarding processes, including benefits orientation.
Handle confidential employee information with discretion.
Accounts Payable
Review and process vendor invoices for accuracy, authorization, and proper coding.
Prepare and process payments (checks, ACH, credit card) accurately and on time.
Serve as the primary contact for vendors; reconcile statements and resolve discrepancies.
Maintain organized and compliant accounts payable records and documentation.
Review and process employee expense reports for accuracy and policy compliance.
Assist with monthly AP reconciliations and resolve outstanding items.
Support month-end close with required documentation, journal entries, and reports.
Identify and recommend process improvements to enhance efficiency and accuracy.
Ensure adherence to internal controls, company policies, and relevant tax/regulatory requirements.
Perform additional duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
Basic computer literacy, including proficiency with office software and phone systems.
Experience in a receptionist or clerical role, preferably in a fast‑paced environment.
Strong attention to detail and organizational skills.
Excellent communication and interpersonal skills.
Preferred Qualifications
Previous experience in the wholesale trade industry.
Familiarity with company product lines and inventory systems.
Advanced computer proficiency, including database management.
Ability to multitask effectively while maintaining professionalism.
Experience working collaboratively in a team‑oriented environment.
Skills
Daily use of computer systems, scheduling software, email platforms, and digital record‑keeping tools.
Strong attention to detail when processing information, taking messages, and performing clerical tasks to ensure accuracy and prevent errors.
Proficiency with office applications and phone systems to support smooth communication and data management.
Excellent interpersonal abilities for effective collaboration in a team environment.
Ability to thrive in a fast‑paced setting while managing heavy phone usage and multiple responsibilities without compromising service quality.
About Company Join a Legacy of Excellence at Air Engineers
Air Engineers proudly serves as the longest‑standing independent Trane Technologies distributor in the United States. Headquartered in Birmingham, Alabama, with four offices across Alabama and six in Florida we bring top‑tier HVAC solutions to the communities we serve.
As a legacy Mitsubishi partner and a rapidly growing provider of Parts and Supplies, Air Engineers continues to evolve and innovate in service delivery. Our success is built on a foundation of deep industry expertise and a commitment to excellence.
What Truly Sets Us Apart? Our People and Our Culture. As a 3rd‑generation, 100% Family‑owned Company, We Believe That When Our Team Thrives, Our Customers Do Too. Our Culture Is Rooted In Five Core Values:
Fun
Family
Dependable
These values drive everything we do, from how we support our employees to how we serve our dealer clients with creativity, care, and consistency.
If you're looking to be part of a company with a rich history, a vibrant culture, and a clear vision for the future, we’d love to connect. Let’s build something great together.
#J-18808-Ljbffr
This role requires hands‑on experience with ADP payroll systems and detailed working knowledge of Blue Cross Blue Shield of Alabama (BCBSAL) benefits administration.
In addition, the role will have shared responsibility with the Accounts Payable team accurately processing and maintaining vendor invoices, payments, and financial records for Air Engineers ensuring that invoices are properly authorized, coded, and paid in a timely manner while maintaining positive relationships with vendors and internal departments.
The ideal candidate is detail‑oriented, employee-focused, and committed to maintaining confidentiality while delivering high‑quality support to employees.
Responsibilities Payroll
Process payroll in ADP including bi‑weekly, commissions, incentives, and bonuses.
Audit timesheets verify hours, and ensure proper approval workflow.
Manage deductions, taxes, and garnishments.
Maintain payroll records and respond to employee questions.
Ensure compliance with federal and state wage laws.
Administer BCBSAL health insurance enrollments, changes, and terminations.
Manage other benefits (dental, vision, FSA/HSA, life, disability, retirement).
Support open enrollment and coordinate employee communications.
Reconcile benefit invoices and ensure timely payments.
Compliance & Reporting
Ensure compliance with ACA, COBRA, HIPAA, ERISA, FLSA, and Alabama regulations.
Assist with 1095/ACA reporting, W-2s, and audits.
Prepare routine payroll and benefits reports.
HR Support
Maintain HRIS and employee records.
Support onboarding and offboarding processes, including benefits orientation.
Handle confidential employee information with discretion.
Accounts Payable
Review and process vendor invoices for accuracy, authorization, and proper coding.
Prepare and process payments (checks, ACH, credit card) accurately and on time.
Serve as the primary contact for vendors; reconcile statements and resolve discrepancies.
Maintain organized and compliant accounts payable records and documentation.
Review and process employee expense reports for accuracy and policy compliance.
Assist with monthly AP reconciliations and resolve outstanding items.
Support month-end close with required documentation, journal entries, and reports.
Identify and recommend process improvements to enhance efficiency and accuracy.
Ensure adherence to internal controls, company policies, and relevant tax/regulatory requirements.
Perform additional duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
Basic computer literacy, including proficiency with office software and phone systems.
Experience in a receptionist or clerical role, preferably in a fast‑paced environment.
Strong attention to detail and organizational skills.
Excellent communication and interpersonal skills.
Preferred Qualifications
Previous experience in the wholesale trade industry.
Familiarity with company product lines and inventory systems.
Advanced computer proficiency, including database management.
Ability to multitask effectively while maintaining professionalism.
Experience working collaboratively in a team‑oriented environment.
Skills
Daily use of computer systems, scheduling software, email platforms, and digital record‑keeping tools.
Strong attention to detail when processing information, taking messages, and performing clerical tasks to ensure accuracy and prevent errors.
Proficiency with office applications and phone systems to support smooth communication and data management.
Excellent interpersonal abilities for effective collaboration in a team environment.
Ability to thrive in a fast‑paced setting while managing heavy phone usage and multiple responsibilities without compromising service quality.
About Company Join a Legacy of Excellence at Air Engineers
Air Engineers proudly serves as the longest‑standing independent Trane Technologies distributor in the United States. Headquartered in Birmingham, Alabama, with four offices across Alabama and six in Florida we bring top‑tier HVAC solutions to the communities we serve.
As a legacy Mitsubishi partner and a rapidly growing provider of Parts and Supplies, Air Engineers continues to evolve and innovate in service delivery. Our success is built on a foundation of deep industry expertise and a commitment to excellence.
What Truly Sets Us Apart? Our People and Our Culture. As a 3rd‑generation, 100% Family‑owned Company, We Believe That When Our Team Thrives, Our Customers Do Too. Our Culture Is Rooted In Five Core Values:
Fun
Family
Dependable
These values drive everything we do, from how we support our employees to how we serve our dealer clients with creativity, care, and consistency.
If you're looking to be part of a company with a rich history, a vibrant culture, and a clear vision for the future, we’d love to connect. Let’s build something great together.
#J-18808-Ljbffr