Aspiranet
Make a Meaningful Impact
Shift Monday to Friday 8:00 AM to 5:00 PM
Aspiranet, a leading California‑based nonprofit dedicated to supporting children, youth, and families, is seeking a compassionate and committed Operations Coordinator to join our Residential division. In this division, you’ll help create safe, structured environments where youth can heal, grow, and thrive. Our programs provide therapeutic care tailored to each individual’s needs, focusing on emotional well‑being, life‑skills development, and relationship building. If you’re driven to support youth on their path toward stability and empowerment, we’d be delighted to have you on our team.
About Aspiranet Aspiranet is a mission‑driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed. Our services span the state and are delivered through six dedicated divisions: Foster Care and Adoption, Transitional Aged Youth (TAY), Residential, Intensive Home‑Based Services, Behavioral Health, and Family and Community. At Aspiranet, every role contributes to something greater—helping to create a future where opportunity, hope, and healing are within everyone’s reach.
Position Summary The Operations Coordinator is responsible for improving overall quality, operational efficiency, staffing consistency, and regulatory compliance across all STRTP cottages. This position provides ongoing support to cottage staff to ensure adherence to Program, Agency, Community Care Licensing (CCL), and Joint Commission (TJC) requirements. The Coordinator oversees staffing scheduling for the 24/7 program, manages operational systems, monitors compliance, and ensures cottages always remain audit ready. The role acts as a central hub between cottage supervisors, administration, and support departments to maintain safe, effective, and well‑coordinated operations.
Key Responsibilities
Assists Intensive Care Coordinators and Program Supervisors in maintaining adequate staff coverage by oversight of the master staff schedule for all cottages, making shift adjustments, ensuring adequate and appropriate staffing ratios.
Respond to daytime callouts during regular scheduled shift hours.
Maintain an up‑to‑date relief/per‑dime pool and oversee the overtime rotation system.
Track callouts, attendance trends, and provide staffing data to Administration weekly coordinating with Supervisors regarding restrictions, training or needs that impact scheduling.
Collaborate with leadership to monitor compliance and outcomes and to implement solutions that support ongoing compliance.
Conduct routine cottage walkthroughs to monitor safety, cleanliness, aesthetics, and environmental compliance. Monitor cottage logs, and other records for accuracy, completeness, and regulatory alignment.
Review of cottage supplies and inventory and ensure consistency across cottages.
Assist in operational readiness for CCL and TJC reviews, including documentation audits, maintenance requests and corrective action follow‑up.
Conducts weekly collection of receipts, expense materials, and required paperwork from cottages for processing and submission.
Qualifications
Proficiency in Microsoft Word® or similar current word processing software.
Ability to identify trends or problem areas.
Experience working in a Windows® based environment including communications software using remote and file transfer protocols.
Flexibility to manage the assigned workload in order to meet task deadlines.
Ability to prioritize multiple tasks.
Experience and knowledge of operating and maintaining standard office equipment such as a copier, and printer.
Ability to analyze and interpret data, and to effectively communicate findings.
Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility, i.e. Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid CDL and clean driving record.
Meets all compliance requirements of federal, state, and county regulations by periodic sanction checks.
Why Aspiranet?
Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more.
Flexible Hybrid Schedule. Enjoy the mix of remote and in‑office work, supporting work‑life balance.
Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.
Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.
Training opportunities are available to support your ongoing development and career aspirations.
Collaborate in a supportive, inclusive, and mission‑aligned culture.
Opportunity to lead meaningful initiatives that support employee wellbeing.
Physical Demands The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.
This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA’s established safety levels at all times.
Equal Employment Opportunity Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem‑solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a workplace that is welcoming, inclusive of differing world views, cultures, and lived experiences.
How to Apply Join us in building brighter futures.
Apply today through our career portal:
Click here to apply: www.aspiranet.org/careers
Pro Tip: Once you’re in the portal, be sure to create an account to get started on your application! It’s quick, easy, and the first step to making a difference.
#J-18808-Ljbffr
Shift Monday to Friday 8:00 AM to 5:00 PM
Aspiranet, a leading California‑based nonprofit dedicated to supporting children, youth, and families, is seeking a compassionate and committed Operations Coordinator to join our Residential division. In this division, you’ll help create safe, structured environments where youth can heal, grow, and thrive. Our programs provide therapeutic care tailored to each individual’s needs, focusing on emotional well‑being, life‑skills development, and relationship building. If you’re driven to support youth on their path toward stability and empowerment, we’d be delighted to have you on our team.
About Aspiranet Aspiranet is a mission‑driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed. Our services span the state and are delivered through six dedicated divisions: Foster Care and Adoption, Transitional Aged Youth (TAY), Residential, Intensive Home‑Based Services, Behavioral Health, and Family and Community. At Aspiranet, every role contributes to something greater—helping to create a future where opportunity, hope, and healing are within everyone’s reach.
Position Summary The Operations Coordinator is responsible for improving overall quality, operational efficiency, staffing consistency, and regulatory compliance across all STRTP cottages. This position provides ongoing support to cottage staff to ensure adherence to Program, Agency, Community Care Licensing (CCL), and Joint Commission (TJC) requirements. The Coordinator oversees staffing scheduling for the 24/7 program, manages operational systems, monitors compliance, and ensures cottages always remain audit ready. The role acts as a central hub between cottage supervisors, administration, and support departments to maintain safe, effective, and well‑coordinated operations.
Key Responsibilities
Assists Intensive Care Coordinators and Program Supervisors in maintaining adequate staff coverage by oversight of the master staff schedule for all cottages, making shift adjustments, ensuring adequate and appropriate staffing ratios.
Respond to daytime callouts during regular scheduled shift hours.
Maintain an up‑to‑date relief/per‑dime pool and oversee the overtime rotation system.
Track callouts, attendance trends, and provide staffing data to Administration weekly coordinating with Supervisors regarding restrictions, training or needs that impact scheduling.
Collaborate with leadership to monitor compliance and outcomes and to implement solutions that support ongoing compliance.
Conduct routine cottage walkthroughs to monitor safety, cleanliness, aesthetics, and environmental compliance. Monitor cottage logs, and other records for accuracy, completeness, and regulatory alignment.
Review of cottage supplies and inventory and ensure consistency across cottages.
Assist in operational readiness for CCL and TJC reviews, including documentation audits, maintenance requests and corrective action follow‑up.
Conducts weekly collection of receipts, expense materials, and required paperwork from cottages for processing and submission.
Qualifications
Proficiency in Microsoft Word® or similar current word processing software.
Ability to identify trends or problem areas.
Experience working in a Windows® based environment including communications software using remote and file transfer protocols.
Flexibility to manage the assigned workload in order to meet task deadlines.
Ability to prioritize multiple tasks.
Experience and knowledge of operating and maintaining standard office equipment such as a copier, and printer.
Ability to analyze and interpret data, and to effectively communicate findings.
Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility, i.e. Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid CDL and clean driving record.
Meets all compliance requirements of federal, state, and county regulations by periodic sanction checks.
Why Aspiranet?
Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more.
Flexible Hybrid Schedule. Enjoy the mix of remote and in‑office work, supporting work‑life balance.
Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.
Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.
Training opportunities are available to support your ongoing development and career aspirations.
Collaborate in a supportive, inclusive, and mission‑aligned culture.
Opportunity to lead meaningful initiatives that support employee wellbeing.
Physical Demands The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.
This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA’s established safety levels at all times.
Equal Employment Opportunity Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem‑solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a workplace that is welcoming, inclusive of differing world views, cultures, and lived experiences.
How to Apply Join us in building brighter futures.
Apply today through our career portal:
Click here to apply: www.aspiranet.org/careers
Pro Tip: Once you’re in the portal, be sure to create an account to get started on your application! It’s quick, easy, and the first step to making a difference.
#J-18808-Ljbffr