ThermoSafe
Office Manager, Plant Administrator – ThermoSafe
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Since 1989, ThermoSafe® has been driven by a singular purpose: protecting the integrity of products that protect people. We’re a global team of thinkers, builders, and doers—passionate about advancing thermal science and redefining what’s possible in sustainable, thermal packaging technology. From our labs to our manufacturing floors, and every function in between, ThermoSafe team members collaborate to design, produce, deliver solutions that keep critical medicines, biologics, and food safe across the globe.
Here, curiosity drives progress. Collaboration fuels innovation. And every person’s work connects directly to the patients and communities we serve. Because at ThermoSafe, every degree—and every person—matters. Our culture values curiosity, accountability, and collaboration—empowering individuals to innovate, improve, and make real‑world impact. Whether you work in a lab, on a production line, or behind a spreadsheet, your ideas help move science, sustainability, and patient care forward.
About the Role With direction from the Plant Manager, the position manages and focuses on administrative functions for production cost analysis, payroll, accounts payable and receivable, and HR monthly financial statements. The role also covers customer service, purchasing, shipping, planning, and other plant administrative functions.
Primary Responsibilities
Develop and maintain a safety program for administrative employees. Ensure compliance with plant safety rules.
Prepare analyses and reports in accounts payable, accounts receivable, payroll, inventory, and month‑end closing as scheduled or requested on a daily, weekly, and monthly basis.
Seek, create, and/or modify programs and reports to improve efficiencies in various administrative tasks. Implement new procedures as required by corporate or division staff.
Prepare, consolidate, and reconcile financial reports for month‑end closing. Coordinate plant physical inventory. Provide support for cost reduction teams.
Build and maintain productive employee relationships, driving employee satisfaction. Provide direction, training, and development as needed. Provide coaching, counseling, or discipline as needed. Report disciplinary action to Site Manager. Address employee concerns and issues.
Coordinate purchasing, customer service, shipping, and similar functions, as required, to meet customer demands, manage overtime, minimize inventory, and reduce costs.
Drive productivity and quality initiatives through administrative functions as appropriate.
Close account balances; accounting transactions.
Analyze and report cost and production variances.
Materials and supplies ordering patterns.
This position is onsite at our Putnam, CT Plant location.
Knowledge & Skills Required
Manufacturing/Supply Chain
Knowledge of accounting
Payroll
Sense of urgency
Seniority level Mid‑Senior level
Employment type Full‑time
Job function
Administrative
Accounting/Auditing
Manufacturing
Industries Packaging and Containers Manufacturing
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Since 1989, ThermoSafe® has been driven by a singular purpose: protecting the integrity of products that protect people. We’re a global team of thinkers, builders, and doers—passionate about advancing thermal science and redefining what’s possible in sustainable, thermal packaging technology. From our labs to our manufacturing floors, and every function in between, ThermoSafe team members collaborate to design, produce, deliver solutions that keep critical medicines, biologics, and food safe across the globe.
Here, curiosity drives progress. Collaboration fuels innovation. And every person’s work connects directly to the patients and communities we serve. Because at ThermoSafe, every degree—and every person—matters. Our culture values curiosity, accountability, and collaboration—empowering individuals to innovate, improve, and make real‑world impact. Whether you work in a lab, on a production line, or behind a spreadsheet, your ideas help move science, sustainability, and patient care forward.
About the Role With direction from the Plant Manager, the position manages and focuses on administrative functions for production cost analysis, payroll, accounts payable and receivable, and HR monthly financial statements. The role also covers customer service, purchasing, shipping, planning, and other plant administrative functions.
Primary Responsibilities
Develop and maintain a safety program for administrative employees. Ensure compliance with plant safety rules.
Prepare analyses and reports in accounts payable, accounts receivable, payroll, inventory, and month‑end closing as scheduled or requested on a daily, weekly, and monthly basis.
Seek, create, and/or modify programs and reports to improve efficiencies in various administrative tasks. Implement new procedures as required by corporate or division staff.
Prepare, consolidate, and reconcile financial reports for month‑end closing. Coordinate plant physical inventory. Provide support for cost reduction teams.
Build and maintain productive employee relationships, driving employee satisfaction. Provide direction, training, and development as needed. Provide coaching, counseling, or discipline as needed. Report disciplinary action to Site Manager. Address employee concerns and issues.
Coordinate purchasing, customer service, shipping, and similar functions, as required, to meet customer demands, manage overtime, minimize inventory, and reduce costs.
Drive productivity and quality initiatives through administrative functions as appropriate.
Close account balances; accounting transactions.
Analyze and report cost and production variances.
Materials and supplies ordering patterns.
This position is onsite at our Putnam, CT Plant location.
Knowledge & Skills Required
Manufacturing/Supply Chain
Knowledge of accounting
Payroll
Sense of urgency
Seniority level Mid‑Senior level
Employment type Full‑time
Job function
Administrative
Accounting/Auditing
Manufacturing
Industries Packaging and Containers Manufacturing
#J-18808-Ljbffr