ARMADA, Ltd.
Jr Analyst – District 4
Armada Ltd. is seeking a Jr Analyst – District 4 to work full time at our San Juan, PR office. This position is overtime exempt and reports to ARMADA HQ. Security clearance is not required. The offer is contingent upon award.
Duties & Responsibilities
Plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development.
Front Office Support
Prepare, review, edit and compose correspondence, internal and external memorandums, meeting minutes, emails and other communications in support of Front Officer operations.
Provide recommendations and support documentation for administrative and management process improvements based on government and industry best practices.
Collect, assemble and provide daily operational data and reports to the Management Team.
Track and execute regional Correspondence Analyst Task Tracker (CATT) system actions.
Provide oversight and guidance for employee performance work plans and evaluations using the USA Performance management system.
Run reports, compile data and conduct analyses of threat, criminal cases and other operational information stored in the Law Enforcement Information Management System (LEIMS).
Maintain confidentiality of information.
PSO Program Support
Coordinate work activities and provide support to the regional CORs, PSOOs and other Task Managers.
Assist in determining service requirements from federal customers.
Prepare cost estimates based on requested requirements, new task orders and wage adjustments.
Submit G514 Requisitions in the Federal Financial Management System (FFMS) based on the service requirements.
Prepare Security Work Authorizations (SWAs) based on the service requirements.
Track task order expiration dates and ensure timely submission of approved funding and exhibits to avoid lapses in service.
Review and verify monthly contract employee timesheets for timely payment to service providers.
Review vendor timesheets for accuracy and reconcile against contract documents.
Conduct initial reviews of vendor invoices, document discrepancies, populate the burn rate spreadsheet and prepare receiving tickets in FFMS.
Prepare the invoice receiving reports.
Track contract PSO training, licensing and qualification requirements in the designated IT system.
Assist CORs with contract closeout activities.
Conduct PSO program administrative audits and prepare forms for CORs’ review/approval.
Compile data for Performance Monitoring Meeting reports.
Other duties as assigned.
Operational Support
Track, compile, report and maintain records for operational requirements such as prohibited items, post visits and inspections, vehicle operation reports, DHS Form 3155 incident reports, MegaCenter reports, purchase card expenditures, supplies.
Assist with official travel.
Assist with Time & Attendance (WebTA).
Prepare and submit payroll reports as required.
Track training for Federal Law Enforcement Officers.
Assist with information technology and equipment inventories.
General Office Support
Take calls, record and relay messages.
Greet visitors, verify identification and credentials, and make required referrals.
Prepare, maintain and distribute phone contact listings.
Receive, process and distribute mail.
Maintain general office files.
Other duties as assigned.
Knowledge, Skills, And Abilities (KSAs)
Proficiency in Microsoft Windows-based computer software and basic computer programs including Microsoft Office Suite.
Accurate spelling, typing and attention to detail.
Ability to compile and organize reports.
Use of conventional office equipment and associated supplies.
Effective oral and written communication.
Resourcefulness and ability to function in a fast-paced environment.
Professionalism and effective interpersonal interaction.
Ability to meet planned and unplanned deadlines in a timely manner.
Physical requirements primarily sedentary, with occasional bending, lifting and handling of small office supplies.
Minimum Education/General Experience
High School Diploma/Technical Training; Associate Degree preferred.
Two years of experience related to the duties and responsibilities of a Jr Analyst – District 4.
Disclaimer The above information indicates the general nature and level of work to be performed. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required for this position. If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.
Special Notes Relocation is not available for these jobs.
Equal Employment Opportunity Statement ARMADA provides equal employment opportunities (EEO) to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Background Check Must be able to successfully pass a background check and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.
Seniority level
Entry level
Employment type
Full-time
Job function
Business Development and Sales
Industries
Security and Investigations
#J-18808-Ljbffr
Duties & Responsibilities
Plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development.
Front Office Support
Prepare, review, edit and compose correspondence, internal and external memorandums, meeting minutes, emails and other communications in support of Front Officer operations.
Provide recommendations and support documentation for administrative and management process improvements based on government and industry best practices.
Collect, assemble and provide daily operational data and reports to the Management Team.
Track and execute regional Correspondence Analyst Task Tracker (CATT) system actions.
Provide oversight and guidance for employee performance work plans and evaluations using the USA Performance management system.
Run reports, compile data and conduct analyses of threat, criminal cases and other operational information stored in the Law Enforcement Information Management System (LEIMS).
Maintain confidentiality of information.
PSO Program Support
Coordinate work activities and provide support to the regional CORs, PSOOs and other Task Managers.
Assist in determining service requirements from federal customers.
Prepare cost estimates based on requested requirements, new task orders and wage adjustments.
Submit G514 Requisitions in the Federal Financial Management System (FFMS) based on the service requirements.
Prepare Security Work Authorizations (SWAs) based on the service requirements.
Track task order expiration dates and ensure timely submission of approved funding and exhibits to avoid lapses in service.
Review and verify monthly contract employee timesheets for timely payment to service providers.
Review vendor timesheets for accuracy and reconcile against contract documents.
Conduct initial reviews of vendor invoices, document discrepancies, populate the burn rate spreadsheet and prepare receiving tickets in FFMS.
Prepare the invoice receiving reports.
Track contract PSO training, licensing and qualification requirements in the designated IT system.
Assist CORs with contract closeout activities.
Conduct PSO program administrative audits and prepare forms for CORs’ review/approval.
Compile data for Performance Monitoring Meeting reports.
Other duties as assigned.
Operational Support
Track, compile, report and maintain records for operational requirements such as prohibited items, post visits and inspections, vehicle operation reports, DHS Form 3155 incident reports, MegaCenter reports, purchase card expenditures, supplies.
Assist with official travel.
Assist with Time & Attendance (WebTA).
Prepare and submit payroll reports as required.
Track training for Federal Law Enforcement Officers.
Assist with information technology and equipment inventories.
General Office Support
Take calls, record and relay messages.
Greet visitors, verify identification and credentials, and make required referrals.
Prepare, maintain and distribute phone contact listings.
Receive, process and distribute mail.
Maintain general office files.
Other duties as assigned.
Knowledge, Skills, And Abilities (KSAs)
Proficiency in Microsoft Windows-based computer software and basic computer programs including Microsoft Office Suite.
Accurate spelling, typing and attention to detail.
Ability to compile and organize reports.
Use of conventional office equipment and associated supplies.
Effective oral and written communication.
Resourcefulness and ability to function in a fast-paced environment.
Professionalism and effective interpersonal interaction.
Ability to meet planned and unplanned deadlines in a timely manner.
Physical requirements primarily sedentary, with occasional bending, lifting and handling of small office supplies.
Minimum Education/General Experience
High School Diploma/Technical Training; Associate Degree preferred.
Two years of experience related to the duties and responsibilities of a Jr Analyst – District 4.
Disclaimer The above information indicates the general nature and level of work to be performed. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required for this position. If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.
Special Notes Relocation is not available for these jobs.
Equal Employment Opportunity Statement ARMADA provides equal employment opportunities (EEO) to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Background Check Must be able to successfully pass a background check and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.
Seniority level
Entry level
Employment type
Full-time
Job function
Business Development and Sales
Industries
Security and Investigations
#J-18808-Ljbffr