Phase2 Technology
Grants & Contracts Specialist, College of Pharmacy
Phase2 Technology, Austin, Texas, us, 78716
Grants & Contracts Specialist, College of Pharmacy
Hiring Department:
College of Pharmacy
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Jan 01, 2026
Position Duration:
Expected to Continue
Location:
AUSTIN, TX
Job Details University of Texas at Austin offers competitive compensation plans, a comprehensive benefits package that includes insurance, Teachers Retirement System (TRS) retirement benefits, paid vacation, sick and holiday time off, employee professional development, wellness services, eligibility for the Public Service Loan Forgiveness program, flexible work arrangements, and more.
The College of Pharmacy welcomes and respects all individuals and communities, valuing diverse perspectives and experiences.
General Notes: This position may require additional hours or weekends to meet time‑sensitive deadlines and attend events. Some remote work flexibility is available with supervisor approval. Must be eligible to work in the US on a full‑time basis without sponsorship.
Purpose The Grants & Contracts Specialist reports directly to the Associate Dean for Research & Graduate Studies to support research personnel on pre‑award preparation and submission of grants and contracts.
Responsibilities Grant Proposal Management
Provide support for pre‑award functions such as grant budgeting, modifications, and proposal development. Offer comprehensive proposal development support to faculty, postdoctoral researchers, graduate students, and other college researchers.
Support faculty and staff with funding searches, solicitation compliance, and related administrative needs. Facilitate post‑award functions such as NOA budgets, NCEs, credit requests, and spend‑available requests.
Demonstrate excellent written and oral communication skills.
Financial Administration
Assist the Business Office with financial reports where applicable.
Manage cost‑share documentation.
Monitor project accounts and support fiscal activities.
Compliance and Reporting
Work with PIs/faculty members to review and submit Research Performance Progress Reports (RPPRs).
Assist with Just‑In‑Time requests and other complicated documentation at the institutional and federal level.
Assist with tracking incoming incremental funding.
Assist with monitoring deliverable deadlines and PI/faculty follow‑up.
Triage, Communication and Coordination
Assist with assessing and prioritizing incoming proposals according to urgency and deadline.
Share templates with PIs/faculty.
Create and disseminate faculty and researcher communications via UT group email systems.
Other related duties as assigned.
Required Qualifications
Bachelor's degree and two years of relevant experience in the preparation, processing, and management of sponsored research proposals and/or awards.
Excellent communication skills, both verbal and written.
Demonstrated ability to work under pressure and prioritize overlapping project deadlines.
Additional experience and education may be substituted as appropriate.
Preferred Qualifications
More than two years of relevant experience in the preparation and processing of grants and contract proposals and/or awards.
Experience assisting researchers with pre‑ and post‑award administration.
Familiarity with various grant management systems and federal organization guidelines and protocols.
Proficiency with electronic grant application systems (e.g., Cayuse, NIH’s eRA Commons, Fastlane).
Experience working in a sponsored research office or academic department performing pre‑award functions.
Proficiency with MS Office Suite.
RACCs Certified Research Administrator (CRA).
Salary Range
$60,000+ depending on qualifications.
Working Conditions
Open office environment.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Will occasionally be required to work after hours and on weekends to meet deadlines.
Required Materials (3) *Your application may not be considered if all required materials are not submitted*
Resume/CV
Letter of Interest
List of 3 Professional References, at least one of which must be from a direct supervisor
Important:
You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional required materials listed above will be uploaded in the My Experience section; you can multi‑select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that
ALL
Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), applicable to positions of at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalists under consideration for this position.
Equal Opportunity Employer University of Texas at Austin is an equal opportunity/affirmative action employer, complying with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discriminate against employees or applicants for inquiring about or disclosing their own pay or the pay of another employee or applicant. However, employees who have access to compensation information as part of their essential job functions may not disclose pay to individuals who do not otherwise have access, unless the disclosure is in response to a formal complaint, investigation, or is consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form within three days of employment. Failure to do so will result in loss of employment.
E‑Verify University uses E‑Verify to check work authorization of all new hires effective May 2015. The university’s company ID number for E‑Verify is 854197.
E‑Verify Poster (English and Spanish) [PDF]
Right to Work Poster (English) [PDF]
Right to Work Poster (Spanish) [PDF]
Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031.
The Clery Act requires all prospective employees be notified of the Annual Security and Fire Safety report. You may access the most recent report or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
#J-18808-Ljbffr
College of Pharmacy
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Jan 01, 2026
Position Duration:
Expected to Continue
Location:
AUSTIN, TX
Job Details University of Texas at Austin offers competitive compensation plans, a comprehensive benefits package that includes insurance, Teachers Retirement System (TRS) retirement benefits, paid vacation, sick and holiday time off, employee professional development, wellness services, eligibility for the Public Service Loan Forgiveness program, flexible work arrangements, and more.
The College of Pharmacy welcomes and respects all individuals and communities, valuing diverse perspectives and experiences.
General Notes: This position may require additional hours or weekends to meet time‑sensitive deadlines and attend events. Some remote work flexibility is available with supervisor approval. Must be eligible to work in the US on a full‑time basis without sponsorship.
Purpose The Grants & Contracts Specialist reports directly to the Associate Dean for Research & Graduate Studies to support research personnel on pre‑award preparation and submission of grants and contracts.
Responsibilities Grant Proposal Management
Provide support for pre‑award functions such as grant budgeting, modifications, and proposal development. Offer comprehensive proposal development support to faculty, postdoctoral researchers, graduate students, and other college researchers.
Support faculty and staff with funding searches, solicitation compliance, and related administrative needs. Facilitate post‑award functions such as NOA budgets, NCEs, credit requests, and spend‑available requests.
Demonstrate excellent written and oral communication skills.
Financial Administration
Assist the Business Office with financial reports where applicable.
Manage cost‑share documentation.
Monitor project accounts and support fiscal activities.
Compliance and Reporting
Work with PIs/faculty members to review and submit Research Performance Progress Reports (RPPRs).
Assist with Just‑In‑Time requests and other complicated documentation at the institutional and federal level.
Assist with tracking incoming incremental funding.
Assist with monitoring deliverable deadlines and PI/faculty follow‑up.
Triage, Communication and Coordination
Assist with assessing and prioritizing incoming proposals according to urgency and deadline.
Share templates with PIs/faculty.
Create and disseminate faculty and researcher communications via UT group email systems.
Other related duties as assigned.
Required Qualifications
Bachelor's degree and two years of relevant experience in the preparation, processing, and management of sponsored research proposals and/or awards.
Excellent communication skills, both verbal and written.
Demonstrated ability to work under pressure and prioritize overlapping project deadlines.
Additional experience and education may be substituted as appropriate.
Preferred Qualifications
More than two years of relevant experience in the preparation and processing of grants and contract proposals and/or awards.
Experience assisting researchers with pre‑ and post‑award administration.
Familiarity with various grant management systems and federal organization guidelines and protocols.
Proficiency with electronic grant application systems (e.g., Cayuse, NIH’s eRA Commons, Fastlane).
Experience working in a sponsored research office or academic department performing pre‑award functions.
Proficiency with MS Office Suite.
RACCs Certified Research Administrator (CRA).
Salary Range
$60,000+ depending on qualifications.
Working Conditions
Open office environment.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Will occasionally be required to work after hours and on weekends to meet deadlines.
Required Materials (3) *Your application may not be considered if all required materials are not submitted*
Resume/CV
Letter of Interest
List of 3 Professional References, at least one of which must be from a direct supervisor
Important:
You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional required materials listed above will be uploaded in the My Experience section; you can multi‑select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that
ALL
Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), applicable to positions of at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalists under consideration for this position.
Equal Opportunity Employer University of Texas at Austin is an equal opportunity/affirmative action employer, complying with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discriminate against employees or applicants for inquiring about or disclosing their own pay or the pay of another employee or applicant. However, employees who have access to compensation information as part of their essential job functions may not disclose pay to individuals who do not otherwise have access, unless the disclosure is in response to a formal complaint, investigation, or is consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form within three days of employment. Failure to do so will result in loss of employment.
E‑Verify University uses E‑Verify to check work authorization of all new hires effective May 2015. The university’s company ID number for E‑Verify is 854197.
E‑Verify Poster (English and Spanish) [PDF]
Right to Work Poster (English) [PDF]
Right to Work Poster (Spanish) [PDF]
Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031.
The Clery Act requires all prospective employees be notified of the Annual Security and Fire Safety report. You may access the most recent report or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
#J-18808-Ljbffr