University of New Orleans
Coordinator of Card Services
University of New Orleans, New Orleans, Louisiana, United States, 70123
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The required information is listed below in the job posting.
You must complete all required portions of the application and attach the required documents in order to be considered for employment.**Department**Accounts Payable## ## **Job Summary**## ## **Job Description**The Coordinator of Card Services position will serve as the P-Card Program Administrator for the LaCarte Purchase Credit Card program and Controlled Billing Account (CBA) holder for the University’s Travel Card Program.* Deploys campus-wide compliance of the usage of the University's P-Card program. Develops training guides and provides support for all end users. This includes providing instruction and training to employees upon original issuance of the state purchase credit card and annually as stated in the UNO and State Policies.* Reconciles and audits purchase card billing statements to ensure all card expenditures fall within state and University policies. Ensures all purchase card supporting documentation and approvals are obtained during the reconciliation process and have been verified in Workday.* Communicates new purchase/travel policies implemented by the Office of State Travel to faculty and staff. Updates and/or creates University policies in connection with these new requirements.* Serves as the University's coordinator for all purchase card related issues by interfacing with the University's cardholders and approvers, vendors, and the Louisiana Office of State Purchasing.* Processes, submits, and tracks Bank of America card applications. Coordinates and ensures all purchase cardholders and their supervisors obtain the annual state online certifications and agreement forms.* Maintains purchase card rosters of employees. Manages updates and changes to card profiles.* Within the Employee Clearance Form process, certifies the return or cancellation of cards for employees leaving the University.* Runs State required and recommended monthly audit reports for P-Card and informs the State on any discrepancies. Monitors problem areas and develops compliance improvement plans for departments.* Ensures electronic file integrations between Bank of America and Workday is done properly and data is accurate. Interfaces with the Bank and University technical support groups/Information Technology regarding resolution of problems encountered with the software.* Prepares fiscal reports as required.* As the University’s CBA holder, all travel related issues are handled by interfacing with the University's travelers and departments, the state contracted travel vendors, and the Louisiana Office of State Travel. All receipts for transactions on the CBA need to be uploaded timely along with all back up documentation in Bank of America - An organized hard copy of all documentation must be readily available for audit.* Reviews and processes payments for airfare, conference registration fees, lodging, meals, etc. as requested by University travelers on UNO's Central Billing Account (CBA) and state credit cards.* Additional duties as assigned.**Required Qualifications:*** Bachelor's Degree in Accounting or Business Administration and a minimum of two years of accounting experience in a diverse, service-oriented environment, or, in lieu of a degree, a minimum of four years of accounting experience in a diverse, service-oriented environment.* Ability to work independently.* Good customer service, strong verbal/written communication skills, and the ability to work effectively with others.* Working knowledge of a computer-based accounting system with experience in a large-scale automated accounting operation.* Proficient in the use of Microsoft Excel, PowerPoint, and Word.**Desired Qualifications:*** Master's degree in Accounting or Business Administration.* Knowledge of Louisiana State travel policies and procedures.* Experience in an ERP computer-based fund accounting system in a higher education setting.* Experience in Accounts Payable processing and ERP/Workday systems.**Required Attachments**Please upload the following documents in the Resume/Cover Letter section.* Detailed resume listing relevant qualifications and experience;* Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;* Names and contact information of three references;Applications that do not include the required uploaded documents may not be considered.## Posting Close DateThis position will remain open until filled.Note to Applicant:Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.References will be contacted at the appropriate phase of the recruitment process.This position may require a criminal background check to be conducted on the candidate(s) selected for hire.As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer.
We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.ranked UNO third in the nation for providing equal access to higher education for students from all income levels. The University of New Orleans is the most ethnically diverse college in Louisiana according to College Factual, a data analytics company that focuses on higher education outcomes. #J-18808-Ljbffr
The required information is listed below in the job posting.
You must complete all required portions of the application and attach the required documents in order to be considered for employment.**Department**Accounts Payable## ## **Job Summary**## ## **Job Description**The Coordinator of Card Services position will serve as the P-Card Program Administrator for the LaCarte Purchase Credit Card program and Controlled Billing Account (CBA) holder for the University’s Travel Card Program.* Deploys campus-wide compliance of the usage of the University's P-Card program. Develops training guides and provides support for all end users. This includes providing instruction and training to employees upon original issuance of the state purchase credit card and annually as stated in the UNO and State Policies.* Reconciles and audits purchase card billing statements to ensure all card expenditures fall within state and University policies. Ensures all purchase card supporting documentation and approvals are obtained during the reconciliation process and have been verified in Workday.* Communicates new purchase/travel policies implemented by the Office of State Travel to faculty and staff. Updates and/or creates University policies in connection with these new requirements.* Serves as the University's coordinator for all purchase card related issues by interfacing with the University's cardholders and approvers, vendors, and the Louisiana Office of State Purchasing.* Processes, submits, and tracks Bank of America card applications. Coordinates and ensures all purchase cardholders and their supervisors obtain the annual state online certifications and agreement forms.* Maintains purchase card rosters of employees. Manages updates and changes to card profiles.* Within the Employee Clearance Form process, certifies the return or cancellation of cards for employees leaving the University.* Runs State required and recommended monthly audit reports for P-Card and informs the State on any discrepancies. Monitors problem areas and develops compliance improvement plans for departments.* Ensures electronic file integrations between Bank of America and Workday is done properly and data is accurate. Interfaces with the Bank and University technical support groups/Information Technology regarding resolution of problems encountered with the software.* Prepares fiscal reports as required.* As the University’s CBA holder, all travel related issues are handled by interfacing with the University's travelers and departments, the state contracted travel vendors, and the Louisiana Office of State Travel. All receipts for transactions on the CBA need to be uploaded timely along with all back up documentation in Bank of America - An organized hard copy of all documentation must be readily available for audit.* Reviews and processes payments for airfare, conference registration fees, lodging, meals, etc. as requested by University travelers on UNO's Central Billing Account (CBA) and state credit cards.* Additional duties as assigned.**Required Qualifications:*** Bachelor's Degree in Accounting or Business Administration and a minimum of two years of accounting experience in a diverse, service-oriented environment, or, in lieu of a degree, a minimum of four years of accounting experience in a diverse, service-oriented environment.* Ability to work independently.* Good customer service, strong verbal/written communication skills, and the ability to work effectively with others.* Working knowledge of a computer-based accounting system with experience in a large-scale automated accounting operation.* Proficient in the use of Microsoft Excel, PowerPoint, and Word.**Desired Qualifications:*** Master's degree in Accounting or Business Administration.* Knowledge of Louisiana State travel policies and procedures.* Experience in an ERP computer-based fund accounting system in a higher education setting.* Experience in Accounts Payable processing and ERP/Workday systems.**Required Attachments**Please upload the following documents in the Resume/Cover Letter section.* Detailed resume listing relevant qualifications and experience;* Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;* Names and contact information of three references;Applications that do not include the required uploaded documents may not be considered.## Posting Close DateThis position will remain open until filled.Note to Applicant:Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.References will be contacted at the appropriate phase of the recruitment process.This position may require a criminal background check to be conducted on the candidate(s) selected for hire.As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer.
We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.ranked UNO third in the nation for providing equal access to higher education for students from all income levels. The University of New Orleans is the most ethnically diverse college in Louisiana according to College Factual, a data analytics company that focuses on higher education outcomes. #J-18808-Ljbffr