MK Search
We’re partnering with an organization located in the Galleria that’s looking for an Office Manager/Executive Assistant who thrives on ownership and takes pride in running a polished, well-functioning workplace. This role is ideal for someone who is proactive, self-driven, and comfortable handling everything from high-level executive support to the day-to-day details that keep an office running smoothly. This is not a narrow role — you’ll be trusted to own the office from end to end, anticipate needs, and keep leadership focused by handling the logistics behind the scenes.
Key Responsibilities Office & Facilities Operations
Take full ownership of the office environment, ensuring it remains organized, professional, and fully operational at all times
Serve as the main liaison with building management, service providers, and vendors
Coordinate maintenance, repairs, cleaning services, security access, and office equipment needs
Manage supply inventory, place orders, and ensure the kitchen and shared spaces are consistently stocked and presentable
Oversee office expenses, invoices, and vendor billing with strong attention to detail
Lead office buildouts, relocations, or reconfigurations as needed
Prepare workspaces and access for new team members in partnership with internal teams
Identify opportunities to streamline processes and improve operational efficiency
Provide hands‑on administrative support to senior leadership
Manage calendars, scheduling, and meeting logistics
Prepare leadership for meetings by organizing materials, agendas, and key details
Coordinate travel arrangements and itineraries
Support special projects and leadership initiatives as they arise
Handle sensitive information with discretion and professionalism
Coordination & Communication
Act as the central hub for office logistics and internal coordination
Support onsite meetings, leadership sessions, and visiting guests
Maintain consistent standards for office presentation and hospitality
Partner cross-functionally with HR, IT, and leadership to support onboarding and daily operations
Qualifications
5+ years of experience in office management, executive support, or a blended operations role
Experience supporting senior or executive-level leaders
Experience with office buildouts, relocations, or space planning
Background in a corporate or professional services environment
Proven ability to independently run an office without constant direction
Exceptionally organized, detail-oriented, and able to juggle multiple priorities with ease
Polished, professional, and confident in a fast-paced environment
Self‑motivated problem‑solver who figures things out and takes initiative
Strong written and verbal communication skills
Comfortable wearing many hats — no task is “too small”
Proficient with Microsoft Office and scheduling tools
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Key Responsibilities Office & Facilities Operations
Take full ownership of the office environment, ensuring it remains organized, professional, and fully operational at all times
Serve as the main liaison with building management, service providers, and vendors
Coordinate maintenance, repairs, cleaning services, security access, and office equipment needs
Manage supply inventory, place orders, and ensure the kitchen and shared spaces are consistently stocked and presentable
Oversee office expenses, invoices, and vendor billing with strong attention to detail
Lead office buildouts, relocations, or reconfigurations as needed
Prepare workspaces and access for new team members in partnership with internal teams
Identify opportunities to streamline processes and improve operational efficiency
Provide hands‑on administrative support to senior leadership
Manage calendars, scheduling, and meeting logistics
Prepare leadership for meetings by organizing materials, agendas, and key details
Coordinate travel arrangements and itineraries
Support special projects and leadership initiatives as they arise
Handle sensitive information with discretion and professionalism
Coordination & Communication
Act as the central hub for office logistics and internal coordination
Support onsite meetings, leadership sessions, and visiting guests
Maintain consistent standards for office presentation and hospitality
Partner cross-functionally with HR, IT, and leadership to support onboarding and daily operations
Qualifications
5+ years of experience in office management, executive support, or a blended operations role
Experience supporting senior or executive-level leaders
Experience with office buildouts, relocations, or space planning
Background in a corporate or professional services environment
Proven ability to independently run an office without constant direction
Exceptionally organized, detail-oriented, and able to juggle multiple priorities with ease
Polished, professional, and confident in a fast-paced environment
Self‑motivated problem‑solver who figures things out and takes initiative
Strong written and verbal communication skills
Comfortable wearing many hats — no task is “too small”
Proficient with Microsoft Office and scheduling tools
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