Ossium Health
Executive Assistant & Office Manager at Ossium Health
Ossium Health
About Ossium Ossium’s mission to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good.
About the Job We’re hiring an experienced, exceptionally organized, and positive Executive Assistant/Office Manager to support our Chief Science Officer (CSO) and the needs of the Indianapolis office. In this role, you will serve as a trusted partner and organizational anchor—someone who thrives on making things run smoothly, anticipates needs before they arise, and brings a friendly, can-do attitude to every interaction. You’ll manage complex scheduling, communications, travel, and office coordination while supporting team operations in a fast-paced, mission-driven environment. This is a great opportunity if you love creating order out of chaos, enjoy helping others succeed, and take pride in being the “go-to” person who makes things happen.
Required Qualifications
3+ years of experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives
Excellent written and oral communication skills
Proven ability to stay organized and maintain exceptional attention to detail in a dynamic, fast-paced environment
Strong time management skills and ability to juggle multiple priorities gracefully
High degree of professionalism, discretion, and judgment when handling sensitive information
Positive, friendly, and proactive attitude—you take ownership and get things done
Proficiency with Microsoft Office Suite and Google Workspace (Docs, Drive, Gmail, Calendar)
This position is based on-site full time (Monday - Friday) in our Indianapolis office
Preferred Qualifications
Previous experience working in a startup or entrepreneurial setting
Experience as an office manager
Familiarity with HR systems, travel coordination, and interview scheduling tools (e.g., Rippling, Zoom, Google Drive)
Key Responsibilities Executive Admin (70%)
Manage a complex executive calendar, anticipating conflicts, reviewing and resolving double-bookings, and ensuring seamless scheduling
Coordinate Tier meetings and other leadership meetings, including scheduling, agenda preparation, materials, and clear communication of schedules and expectations
Book and manage all travel arrangements, ensuring efficiency, cost-effectiveness, and a smooth experience
Track and support the CSO’s continuing education requirements, deadlines, and related logistics
Prepare, edit, and maintain high-quality PowerPoint presentations for internal and external meetings
Capture meeting notes, ensure consistency in documentation, and follow through on action items
Support recognition efforts, including reminders, coordination, and execution of acknowledgments and milestones
Handle communications with professionalism, discretion, and positivity on behalf of the CSO
Process expenses, manage invoices, and maintain organized, accessible documentation
Take on new challenges with enthusiasm—no task too big or too small—while continuously looking for ways to improve efficiency and consistency
Represent Ossium with warmth and professionalism in all internal and external interactions
Office Manager Responsibilities (30%)
Support onboarding for new hires and coordinate candidate interviews to ensure a positive, organized experience
Manage day-to-day operations of the Indianapolis office, including office supplies, catering, events, and vendor relationships
Greet visitors and ensure proper sign-in and escort procedures
Partner with the People Team to plan company events, celebrations, and recognition moments
First Six Months Projects
Designing and owning a streamlined internal communications rhythm, including a monthly newsletter and consistent weekly digital site updates to keep teams informed and connected
Establishing and maintaining clear, consistent meeting documentation, presentation standards, and executive workflows
Supporting a smooth and scalable onboarding experience as Ossium continues to grow
Partnering with leaders and the People Team to support culture-improvement ideas and initiatives for 2026
Benefits
Competitive salaries
Stock options
401(k) matching
Medical, dental and vision coverage
Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays
Employer paid life insurance and long term disability
Gym membership/recreational sports reimbursements
Ossium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or gender expression.
Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
If reasonable accommodation is needed, please contact our People Team at careers@ossiumhealth.com or 650-285-0603. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
Equal Opportunity Employer/Veterans/Disabled
#J-18808-Ljbffr
About Ossium Ossium’s mission to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good.
About the Job We’re hiring an experienced, exceptionally organized, and positive Executive Assistant/Office Manager to support our Chief Science Officer (CSO) and the needs of the Indianapolis office. In this role, you will serve as a trusted partner and organizational anchor—someone who thrives on making things run smoothly, anticipates needs before they arise, and brings a friendly, can-do attitude to every interaction. You’ll manage complex scheduling, communications, travel, and office coordination while supporting team operations in a fast-paced, mission-driven environment. This is a great opportunity if you love creating order out of chaos, enjoy helping others succeed, and take pride in being the “go-to” person who makes things happen.
Required Qualifications
3+ years of experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives
Excellent written and oral communication skills
Proven ability to stay organized and maintain exceptional attention to detail in a dynamic, fast-paced environment
Strong time management skills and ability to juggle multiple priorities gracefully
High degree of professionalism, discretion, and judgment when handling sensitive information
Positive, friendly, and proactive attitude—you take ownership and get things done
Proficiency with Microsoft Office Suite and Google Workspace (Docs, Drive, Gmail, Calendar)
This position is based on-site full time (Monday - Friday) in our Indianapolis office
Preferred Qualifications
Previous experience working in a startup or entrepreneurial setting
Experience as an office manager
Familiarity with HR systems, travel coordination, and interview scheduling tools (e.g., Rippling, Zoom, Google Drive)
Key Responsibilities Executive Admin (70%)
Manage a complex executive calendar, anticipating conflicts, reviewing and resolving double-bookings, and ensuring seamless scheduling
Coordinate Tier meetings and other leadership meetings, including scheduling, agenda preparation, materials, and clear communication of schedules and expectations
Book and manage all travel arrangements, ensuring efficiency, cost-effectiveness, and a smooth experience
Track and support the CSO’s continuing education requirements, deadlines, and related logistics
Prepare, edit, and maintain high-quality PowerPoint presentations for internal and external meetings
Capture meeting notes, ensure consistency in documentation, and follow through on action items
Support recognition efforts, including reminders, coordination, and execution of acknowledgments and milestones
Handle communications with professionalism, discretion, and positivity on behalf of the CSO
Process expenses, manage invoices, and maintain organized, accessible documentation
Take on new challenges with enthusiasm—no task too big or too small—while continuously looking for ways to improve efficiency and consistency
Represent Ossium with warmth and professionalism in all internal and external interactions
Office Manager Responsibilities (30%)
Support onboarding for new hires and coordinate candidate interviews to ensure a positive, organized experience
Manage day-to-day operations of the Indianapolis office, including office supplies, catering, events, and vendor relationships
Greet visitors and ensure proper sign-in and escort procedures
Partner with the People Team to plan company events, celebrations, and recognition moments
First Six Months Projects
Designing and owning a streamlined internal communications rhythm, including a monthly newsletter and consistent weekly digital site updates to keep teams informed and connected
Establishing and maintaining clear, consistent meeting documentation, presentation standards, and executive workflows
Supporting a smooth and scalable onboarding experience as Ossium continues to grow
Partnering with leaders and the People Team to support culture-improvement ideas and initiatives for 2026
Benefits
Competitive salaries
Stock options
401(k) matching
Medical, dental and vision coverage
Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays
Employer paid life insurance and long term disability
Gym membership/recreational sports reimbursements
Ossium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or gender expression.
Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
If reasonable accommodation is needed, please contact our People Team at careers@ossiumhealth.com or 650-285-0603. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
Equal Opportunity Employer/Veterans/Disabled
#J-18808-Ljbffr