Gateways Hospital and Mental Health Center
Quality Governance Coordinator
Gateways Hospital and Mental Health Center, Los Angeles, California, United States, 90079
Join to apply for the
Quality Governance Coordinator
role at
Gateways Hospital and Mental Health Center .
Gateways Hospital and Mental Health Center provided pay range This range is provided by Gateways Hospital and Mental Health Center. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $95,000.00/yr - $104,000.00/yr
Title of Position: Quality Governance Coordinator. Location: Gateways Hospital & Mental Health Center. Exempt/Non-Exempt: Exempt. Union/Non-Union: Non-Union. Supervisor: Director of Quality Improvement.
Summary Of Position The Quality Governance Coordinator is responsible for the comprehensive management and maintenance of Agency-wide documents. This includes ensuring that all documents are accurate, well-organized, kept up-to-date, easily accessible, and in compliance with all relevant requirements and Agency standards. Key responsibilities involve overseeing and tracking documents throughout their entire lifecycle, encompassing the creation, regular updates, approval, archiving, retirement, and replacement of outdated documents. The scope of documents managed includes all Agency-wide policies and procedures, clinical documents and forms, as well as other relevant patient care documents such as protocols or workflows. The Coordinator maintains all documents within the Agency database, ensuring each document is preserved functionally, remains accurate, and is accessible to authorized staff members when needed. Essential activities include receiving, reviewing, categorizing, scanning, filing, and tracking documents that are critical to the effective operation of the Quality Improvement Department and Clinical programs.
Essential Duties
Develop and maintain the central database for all policies and procedures, clinical documents, and forms for every department within the organization, ensuring all information is accurate and up to date.
Provide training for database users on navigating the system, as well as accessing relevant policies, documents, and forms.
Develop and oversee a document control policy that defines the procedures, lifecycle, and provides detailed descriptions of each section within the policy template.
Oversee document lifecycle management, from creation to archival or retirement.
Develop and update policies as needed, consulting subject matter experts to ensure alignment with department or program requirements and workflows.
Communicate and coordinate with the committee chair to ensure timely submission of required documents in preparation for the committee meeting.
Follow up with all contributors involved in creating or updating documents to ensure progress, and support further follow-up as needed. Determine when delaying approval is appropriate to ensure adequate review and feedback, while still meeting any pertinent requirements or deadlines.
Update and create new templates as needed.
Ensure that accurate information is entered into the database for each document as it progresses through the document lifecycle.
Track all documents, including the name of the document, the document owner, status, and planned approval date and committee.
Engage with department leadership and provide status reports on a routine basis regarding policies, documents, or forms currently under review.
Coordinate and engage with Electronic Health Record System (EHRS) staff to keep form updates synced between the system and documentation.
Maintain organization of clinical forms to ensure a smooth transition to Downtime Procedures for all EHRS users.
Facilitate annual review of policies that have not been reviewed within 3 years of their latest approval date, ensuring all policies have been reviewed minimally every 3 years.
Ensure that only the correct, approved versions of documents are in circulation.
Verify that all documentation adheres to internal policies and external regulatory standards.
Properly store, archive, retire, or dispose of documents, according to Agency policy.
Maintain Word and PDF forms up to date, and provide a fillable PDF for staff, particularly for clinical use during downtime.
Submit all required documents for legal, accreditation, regulatory, compliance, risk management, or leadership requests.
Performs other additional tasks as directed.
Seniority level Entry level
Employment type Full-time
Job function Quality Assurance
Industries Hospitals and Health Care
#J-18808-Ljbffr
Quality Governance Coordinator
role at
Gateways Hospital and Mental Health Center .
Gateways Hospital and Mental Health Center provided pay range This range is provided by Gateways Hospital and Mental Health Center. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $95,000.00/yr - $104,000.00/yr
Title of Position: Quality Governance Coordinator. Location: Gateways Hospital & Mental Health Center. Exempt/Non-Exempt: Exempt. Union/Non-Union: Non-Union. Supervisor: Director of Quality Improvement.
Summary Of Position The Quality Governance Coordinator is responsible for the comprehensive management and maintenance of Agency-wide documents. This includes ensuring that all documents are accurate, well-organized, kept up-to-date, easily accessible, and in compliance with all relevant requirements and Agency standards. Key responsibilities involve overseeing and tracking documents throughout their entire lifecycle, encompassing the creation, regular updates, approval, archiving, retirement, and replacement of outdated documents. The scope of documents managed includes all Agency-wide policies and procedures, clinical documents and forms, as well as other relevant patient care documents such as protocols or workflows. The Coordinator maintains all documents within the Agency database, ensuring each document is preserved functionally, remains accurate, and is accessible to authorized staff members when needed. Essential activities include receiving, reviewing, categorizing, scanning, filing, and tracking documents that are critical to the effective operation of the Quality Improvement Department and Clinical programs.
Essential Duties
Develop and maintain the central database for all policies and procedures, clinical documents, and forms for every department within the organization, ensuring all information is accurate and up to date.
Provide training for database users on navigating the system, as well as accessing relevant policies, documents, and forms.
Develop and oversee a document control policy that defines the procedures, lifecycle, and provides detailed descriptions of each section within the policy template.
Oversee document lifecycle management, from creation to archival or retirement.
Develop and update policies as needed, consulting subject matter experts to ensure alignment with department or program requirements and workflows.
Communicate and coordinate with the committee chair to ensure timely submission of required documents in preparation for the committee meeting.
Follow up with all contributors involved in creating or updating documents to ensure progress, and support further follow-up as needed. Determine when delaying approval is appropriate to ensure adequate review and feedback, while still meeting any pertinent requirements or deadlines.
Update and create new templates as needed.
Ensure that accurate information is entered into the database for each document as it progresses through the document lifecycle.
Track all documents, including the name of the document, the document owner, status, and planned approval date and committee.
Engage with department leadership and provide status reports on a routine basis regarding policies, documents, or forms currently under review.
Coordinate and engage with Electronic Health Record System (EHRS) staff to keep form updates synced between the system and documentation.
Maintain organization of clinical forms to ensure a smooth transition to Downtime Procedures for all EHRS users.
Facilitate annual review of policies that have not been reviewed within 3 years of their latest approval date, ensuring all policies have been reviewed minimally every 3 years.
Ensure that only the correct, approved versions of documents are in circulation.
Verify that all documentation adheres to internal policies and external regulatory standards.
Properly store, archive, retire, or dispose of documents, according to Agency policy.
Maintain Word and PDF forms up to date, and provide a fillable PDF for staff, particularly for clinical use during downtime.
Submit all required documents for legal, accreditation, regulatory, compliance, risk management, or leadership requests.
Performs other additional tasks as directed.
Seniority level Entry level
Employment type Full-time
Job function Quality Assurance
Industries Hospitals and Health Care
#J-18808-Ljbffr