Monmouth University
Contract and Grant Compliance Manager
Monmouth University, West Long Branch, New Jersey, us, 07764
Contract and Grant Compliance Manager
– Monmouth University, Main Campus, West Long Branch, NJ
Posted: December 08 2025 | Full Time | On‑site | Salary: $87,000 USD per year
Responsibilities
Coordinate with Finance/Grant Accountant to establish and activate award accounts in the university's financial and research systems and initiate award set‑up after review of Notice of Award.
Review, negotiate, and approve terms and conditions for grants and cooperative agreements; ensure the principal investigator has obtained all required certifications and assurances.
Review and interpret award terms, conditions, and budgets to ensure compliance and proper fund management.
Coordinate with the Pre‑Award team for a smooth transition from proposal to post‑award phase.
Maintain complete and accurate records for all sponsored projects.
Assist with interpretation of sponsor requirements and federal regulations and ensure university and sponsor policies, procedures, and processes are followed.
Act as the compliance point of contact for all assigned projects.
Interpret and ensure compliance with agency rules and regulations; assist principal investigator/program director in award compliance.
Monitor changes in government regulations, disseminate updates, and analyze their impact on university policies and procedures.
Ensure adherence to Uniform Guidance (2 CFR 200) and other federal, state, and sponsor‑specific requirements.
Monitor subrecipient activities and ensure timely collection of required reports and documentation.
Inform principal investigators/project directors of any compliance issues and assist in correcting discrepancies.
Participate in audits and preparation for audits; assist with audit requests and documentation reviews.
Enforce university policies related to cost principles, indirect cost rates, and expenditure documentation.
Provide trainings, guidance, and assistance to principal program staff on compliance issues and questions; serve as a resource to internal and external colleagues.
Facilitate workshops and training in partnership with Finance, Purchasing, Human Resources, and General Counsel.
Keep abreast of laws, regulations, external and internal policies, and procedures governing the administration of grants and cooperative agreements.
Provide post‑award guidance and training to principal investigators and departmental staff regarding sponsor requirements and university policies.
Serve as a key contact for sponsor financial officers regarding invoicing, reporting, and compliance matters.
Establish a calendar of reporting and closeout reminders for sponsored programs.
Collaborate with Finance/Grant Accountant to communicate proactively with PIs on project spending trends and potential compliance issues.
Collaborate with internal offices including Finance, Purchasing, Office of General Counsel, and Human Resources to support award administration.
Serve as the university liaison with the funder/sponsor in negotiations of changes to sponsored research commitments.
Monitor program reporting progress and submit reports in a timely fashion to internal and external stakeholders.
Perform document closeout of awarded projects.
Maintain necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.
Application Materials Required
Resume or Curriculum Vitae
Cover Letter (optional)
Professional References
Minimum Qualifications
Bachelor's degree.
Minimum of three (3) years of experience in post‑award grant, contract negotiations, grant compliance, and contract administration in a higher education or research environment.
Knowledge of federal and sponsor regulations governing grants and contracts, including Uniform Guidance.
Proficiency with financial and grants management systems (e.g., Banner, Workday, PeopleSoft, Cayuse, or similar).
Strong analytical and organizational skills, with attention to detail and accuracy.
Excellent written and verbal communication skills and the ability to work collaboratively across departments.
Preferred Qualifications
Master's degree.
Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA) credential.
Experience managing a diverse portfolio of federal, state, and foundation‑funded awards.
Working Conditions
Standard office environment with occasional extended hours during reporting or audit periods.
Hybrid or remote work options may be available based on university policy.
Contact
Barbara Santos –
bsantos@monmouth.edu
– 732‑263‑5629
Benefits
403(b) Retirement Plan (8% employer contribution)
Generous Paid Time Off
Medical, Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire
Tuition Remission for spouse or civil‑union partner and IRS dependent after one‑year of full‑time continuous employment
Employer paid Short & Long‑Term Disability
Employer sponsored Life Insurance
Employee Assistance Program (EAP), FSA, Telehealth and more
To view a full list of benefits, visit our benefits page at:
https://www.monmouth.edu/hr/benefits/
Note to Applicants: Please keep in mind that a job posted as “Open until filled” may close at any time without notice. We encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.
Equal Opportunity Employer – This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the notice from the Department of Labor.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
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– Monmouth University, Main Campus, West Long Branch, NJ
Posted: December 08 2025 | Full Time | On‑site | Salary: $87,000 USD per year
Responsibilities
Coordinate with Finance/Grant Accountant to establish and activate award accounts in the university's financial and research systems and initiate award set‑up after review of Notice of Award.
Review, negotiate, and approve terms and conditions for grants and cooperative agreements; ensure the principal investigator has obtained all required certifications and assurances.
Review and interpret award terms, conditions, and budgets to ensure compliance and proper fund management.
Coordinate with the Pre‑Award team for a smooth transition from proposal to post‑award phase.
Maintain complete and accurate records for all sponsored projects.
Assist with interpretation of sponsor requirements and federal regulations and ensure university and sponsor policies, procedures, and processes are followed.
Act as the compliance point of contact for all assigned projects.
Interpret and ensure compliance with agency rules and regulations; assist principal investigator/program director in award compliance.
Monitor changes in government regulations, disseminate updates, and analyze their impact on university policies and procedures.
Ensure adherence to Uniform Guidance (2 CFR 200) and other federal, state, and sponsor‑specific requirements.
Monitor subrecipient activities and ensure timely collection of required reports and documentation.
Inform principal investigators/project directors of any compliance issues and assist in correcting discrepancies.
Participate in audits and preparation for audits; assist with audit requests and documentation reviews.
Enforce university policies related to cost principles, indirect cost rates, and expenditure documentation.
Provide trainings, guidance, and assistance to principal program staff on compliance issues and questions; serve as a resource to internal and external colleagues.
Facilitate workshops and training in partnership with Finance, Purchasing, Human Resources, and General Counsel.
Keep abreast of laws, regulations, external and internal policies, and procedures governing the administration of grants and cooperative agreements.
Provide post‑award guidance and training to principal investigators and departmental staff regarding sponsor requirements and university policies.
Serve as a key contact for sponsor financial officers regarding invoicing, reporting, and compliance matters.
Establish a calendar of reporting and closeout reminders for sponsored programs.
Collaborate with Finance/Grant Accountant to communicate proactively with PIs on project spending trends and potential compliance issues.
Collaborate with internal offices including Finance, Purchasing, Office of General Counsel, and Human Resources to support award administration.
Serve as the university liaison with the funder/sponsor in negotiations of changes to sponsored research commitments.
Monitor program reporting progress and submit reports in a timely fashion to internal and external stakeholders.
Perform document closeout of awarded projects.
Maintain necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.
Application Materials Required
Resume or Curriculum Vitae
Cover Letter (optional)
Professional References
Minimum Qualifications
Bachelor's degree.
Minimum of three (3) years of experience in post‑award grant, contract negotiations, grant compliance, and contract administration in a higher education or research environment.
Knowledge of federal and sponsor regulations governing grants and contracts, including Uniform Guidance.
Proficiency with financial and grants management systems (e.g., Banner, Workday, PeopleSoft, Cayuse, or similar).
Strong analytical and organizational skills, with attention to detail and accuracy.
Excellent written and verbal communication skills and the ability to work collaboratively across departments.
Preferred Qualifications
Master's degree.
Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA) credential.
Experience managing a diverse portfolio of federal, state, and foundation‑funded awards.
Working Conditions
Standard office environment with occasional extended hours during reporting or audit periods.
Hybrid or remote work options may be available based on university policy.
Contact
Barbara Santos –
bsantos@monmouth.edu
– 732‑263‑5629
Benefits
403(b) Retirement Plan (8% employer contribution)
Generous Paid Time Off
Medical, Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire
Tuition Remission for spouse or civil‑union partner and IRS dependent after one‑year of full‑time continuous employment
Employer paid Short & Long‑Term Disability
Employer sponsored Life Insurance
Employee Assistance Program (EAP), FSA, Telehealth and more
To view a full list of benefits, visit our benefits page at:
https://www.monmouth.edu/hr/benefits/
Note to Applicants: Please keep in mind that a job posted as “Open until filled” may close at any time without notice. We encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.
Equal Opportunity Employer – This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the notice from the Department of Labor.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
#J-18808-Ljbffr