Ohio
What You’ll Do:
Plans, directs, coordinates and oversees the fiscal operations of the business office and support service functions within institution (e.g., business office, warehouse, commissary, cashiers’ office, garage, power plant, water treatment plant and other areas).
Analyzes and evaluates programs within the business office.
Assists in the development and implementation of institutional fiscal policies to be followed by departments of the institution to ensure accountability.
Plans, organizes, prepares and manages budgets.
Directs purchasing and controls expenditures to ensure that payments and procurement laws and policies are met for fiscal transactions.
Assists in the signing encumbering documents, checks, vouchers and purchase orders as authorized.
Signs documents relating to bank deposits, certificates of deposits, and/or other related documents as authorized for appropriated and non-appropriated funds.
Informs managing officer of all deficiencies in institutional needs.
Supervises/manages, trains and evaluates assigned staff.
Ensures staff receives and/or participates in trainings as required by departmental policies and procedures.
Reviews, approves and/or disapproves requests for leave and overtime.
Monitors work performance, leave and overtime usage of subordinates.
Prepares and completes performance evaluations.
Conducts corrective counseling and/or submits disciplinary action requests as necessary.
Follows and ensures compliance of various policies and procedures including bargaining unit contract agreements.
Prepares fiscal reports and analysis.
Acts as liaison between institution or division and Operations Support Center, Ohio Shared Services, Department of Administrative Services, Office of Procurement Services, State Accounting, Office of Budget and Management, auditor and/or other government officials.
Attends meetings.
Prepares capital improvement and extension project requests.
Carries out special assignments as assigned.
Maintains continuous professional contact with suppliers and contractors to ensure uninterrupted service to the institution.
Oversees and interacts with contractors in preparation of purchased service contracts and maintaining contracts with outside contractors in securing bids for maintenance contracts.
Administratively responsible for maintenance of all fiscal records.
Develops and revises record-keeping practices as necessary.
Screens applications for employment, participates on interview panels and makes recommendations.
Acts in absence of Deputy Warden when assigned.
Assigns back-up for purchasing duties during absences.
Participates on committees.
Performs other duties as assigned.
5 yrs. trg. or 5 yrs. exp. in accounting & auditing or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.
- Or completion of undergraduate core coursework in accounting or business management; 3 yrs. exp. in accounting or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.
- Or 12 mos. exp. as Business Administrator 2, 63316.
- Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Accounting and Finance, Management, Budgeting, Opeerational and Administrative Support, Business, Attention to Detail, Ethics and Values, Interpreting Data, Organizing and Planning, Decision Making.
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Plans, directs, coordinates and oversees the fiscal operations of the business office and support service functions within institution (e.g., business office, warehouse, commissary, cashiers’ office, garage, power plant, water treatment plant and other areas).
Analyzes and evaluates programs within the business office.
Assists in the development and implementation of institutional fiscal policies to be followed by departments of the institution to ensure accountability.
Plans, organizes, prepares and manages budgets.
Directs purchasing and controls expenditures to ensure that payments and procurement laws and policies are met for fiscal transactions.
Assists in the signing encumbering documents, checks, vouchers and purchase orders as authorized.
Signs documents relating to bank deposits, certificates of deposits, and/or other related documents as authorized for appropriated and non-appropriated funds.
Informs managing officer of all deficiencies in institutional needs.
Supervises/manages, trains and evaluates assigned staff.
Ensures staff receives and/or participates in trainings as required by departmental policies and procedures.
Reviews, approves and/or disapproves requests for leave and overtime.
Monitors work performance, leave and overtime usage of subordinates.
Prepares and completes performance evaluations.
Conducts corrective counseling and/or submits disciplinary action requests as necessary.
Follows and ensures compliance of various policies and procedures including bargaining unit contract agreements.
Prepares fiscal reports and analysis.
Acts as liaison between institution or division and Operations Support Center, Ohio Shared Services, Department of Administrative Services, Office of Procurement Services, State Accounting, Office of Budget and Management, auditor and/or other government officials.
Attends meetings.
Prepares capital improvement and extension project requests.
Carries out special assignments as assigned.
Maintains continuous professional contact with suppliers and contractors to ensure uninterrupted service to the institution.
Oversees and interacts with contractors in preparation of purchased service contracts and maintaining contracts with outside contractors in securing bids for maintenance contracts.
Administratively responsible for maintenance of all fiscal records.
Develops and revises record-keeping practices as necessary.
Screens applications for employment, participates on interview panels and makes recommendations.
Acts in absence of Deputy Warden when assigned.
Assigns back-up for purchasing duties during absences.
Participates on committees.
Performs other duties as assigned.
5 yrs. trg. or 5 yrs. exp. in accounting & auditing or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.
- Or completion of undergraduate core coursework in accounting or business management; 3 yrs. exp. in accounting or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.
- Or 12 mos. exp. as Business Administrator 2, 63316.
- Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Accounting and Finance, Management, Budgeting, Opeerational and Administrative Support, Business, Attention to Detail, Ethics and Values, Interpreting Data, Organizing and Planning, Decision Making.
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