Tatitlek Management Services, Inc. (TMSI)
Office Manager
Tatitlek Management Services, Inc. (TMSI), Colorado Springs, Colorado, United States, 80509
Office Manager
Overview
Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
Summary:
Office Manager will be capable of executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 military, GS-15/NH-IV civilian), and/or general administrative support in all facets of administration. Ability to work independently or leading teams to solve problems and have experience with DoD support. Capable of providing daily supervision and direction to support teams.
Essential Duties and Responsibilities
General Administrative Support
Access Control
Travel Support
Correspondence Support
Correspondence Management Support
Meeting Support
Meeting Attendance
Support in Communicating Policy and Guidance
Monitor Training and Education
Support the In-Processing of Functional Matrix Staff
Command Suite Receptionist
Other duties as assigned
Experience, Education, and Licensure
BA/BS and 4 years' experience in administrative/business field
Acceptable substitute: AA and 6 years' experience in administrative/business field -OR- HS Diploma or equivalent and 10 years' administrative/business field
3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.
Expert preparing, reviewing and coordinating executive level correspondence.
Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
Expert in government records and database management process and procedures.
Expert in government travel processes and systems.
Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
Expert in government correspondence handling procedures.
Proficient working with government task management systems.
Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read-ahead).
Proficient working with government time-management procedures and systems.
Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
Excellent communication skills to include phone, office etiquette, and written skills.
Security Clearance requirements: Secret/Top Secret
Reasonable Accommodations Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.
Supervisor Responsibility None.
Work Environment
All work is performed on-site in accordance with DOD/MDA Policies, Directives, and Processes
Work is performed indoors with some potential risks to safety and health hazards related to electronics.
Physical Requirements
May require lifting up to 25 pounds.
Requires visual acuity to use a keyboard and monitor.
Travel Some travel may be required.
Work Authorization/Security Clearance DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.
Additional Qualifying Factors Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.
Equal Opportunity The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran's status or employment.
Salary $62,500.00 + annually
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Summary:
Office Manager will be capable of executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 military, GS-15/NH-IV civilian), and/or general administrative support in all facets of administration. Ability to work independently or leading teams to solve problems and have experience with DoD support. Capable of providing daily supervision and direction to support teams.
Essential Duties and Responsibilities
General Administrative Support
Access Control
Travel Support
Correspondence Support
Correspondence Management Support
Meeting Support
Meeting Attendance
Support in Communicating Policy and Guidance
Monitor Training and Education
Support the In-Processing of Functional Matrix Staff
Command Suite Receptionist
Other duties as assigned
Experience, Education, and Licensure
BA/BS and 4 years' experience in administrative/business field
Acceptable substitute: AA and 6 years' experience in administrative/business field -OR- HS Diploma or equivalent and 10 years' administrative/business field
3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.
Expert preparing, reviewing and coordinating executive level correspondence.
Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
Expert in government records and database management process and procedures.
Expert in government travel processes and systems.
Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
Expert in government correspondence handling procedures.
Proficient working with government task management systems.
Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read-ahead).
Proficient working with government time-management procedures and systems.
Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
Excellent communication skills to include phone, office etiquette, and written skills.
Security Clearance requirements: Secret/Top Secret
Reasonable Accommodations Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.
Supervisor Responsibility None.
Work Environment
All work is performed on-site in accordance with DOD/MDA Policies, Directives, and Processes
Work is performed indoors with some potential risks to safety and health hazards related to electronics.
Physical Requirements
May require lifting up to 25 pounds.
Requires visual acuity to use a keyboard and monitor.
Travel Some travel may be required.
Work Authorization/Security Clearance DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.
Additional Qualifying Factors Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.
Equal Opportunity The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran's status or employment.
Salary $62,500.00 + annually
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