The Juilliard School
Associate Project Manager, Capital and Facilities
The Juilliard School, New York, New York, us, 10261
Associate Project Manager, Capital and Facilities
Join the team at The Juilliard School as an Associate Project Manager. This full‑time, in‑office role supports project management and facilities leadership in coordinating, tracking, and executing operational and capital construction projects. The annual salary range is $70,000–$75,000.
About The Juilliard School Founded in 1905, The Juilliard School is a world leader in performing arts education. Its mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world, so that they may achieve their fullest potential as artists, leaders, and global citizens. Excellence and professionalism guide the work, and the organization values community, culture, and openness.
Role Responsibilities
Coordinate and manage day‑to‑day activities for operational and capital projects under the guidance of the Project Manager and department leadership.
Participate in all phases of the project delivery process, including design development coordination, procurement support, construction administration tasks, punch list development, commissioning logistics, and project close‑out preparation.
Serve as a key point of contact between project stakeholders, gathering departmental needs, sharing updates, and helping to resolve issues in real time.
Review and interpret construction documentation (drawings, specs, schedules, submittals) to support progress monitoring and ensure alignment with project requirements.
Manage contractor oversight, including on‑site coordination, field observations, compliance tracking, and issue escalation.
Lead routine project meetings as requested, including preparing agendas, tracking action items, and distributing meeting minutes.
Coordinate with the Trades Manager to schedule, track, and document in‑house trades work contributing to project scope.
Assist in budget management, including preparing preliminary cost estimates, tracking expenditures, monitoring budget status, and preparing updates for leadership.
Compile and evaluate change order requests, preparing summaries and recommendations for Project Manager and leadership review.
Support furnishings management, including inventory review, layout coordination with designers, procurement of items, budget tracking, and invoice processing.
Administer work orders by dispatching tasks, monitoring progress, processing reports, and maintaining updates in the work management system.
Support oversight of service contracts, assisting the Director of Facilities Operations with tracking vendor deliverables, timelines, and performance.
Coordinate with Facilities Management staff to ensure that maintenance considerations are integrated into project execution.
Assist in commissioning and close‑out, including scheduling vendor training, gathering documentation, and verifying close‑out deliverables.
Coordinate internal office moves and renovations, helping manage schedules, vendors, and communications to minimize disruptions.
Assist with furniture selection, procurement, and installation, ensuring functionality, aesthetics, and budget alignment for workplace environments.
Perform other related duties as assigned, providing support across project and facilities operations.
Minimum Requirements
Bachelor’s degree or Bachelor’s degree‑seeking in architecture, engineering, construction management, facilities management, or a related field.
Two to three years’ experience as a facilities or construction superintendent or assistant project manager preferred.
Strong computer skills, including Microsoft products and ability to learn new programs quickly.
Excellent writing and communication skills.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Knowledge of project management software, e.g., AutoCAD, Microsoft Project, Procore, Revit.
Preferred Background
Three or more years’ experience as a facilities or construction assistant project manager.
Understanding of Building Information Modeling in the context of facilities and construction management.
OSHA 30 training for construction.
Interior design background or familiarity/interest.
Cover letters are required. Applications without cover letters will not be considered.
Nondiscrimination Policy The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.
#J-18808-Ljbffr
About The Juilliard School Founded in 1905, The Juilliard School is a world leader in performing arts education. Its mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world, so that they may achieve their fullest potential as artists, leaders, and global citizens. Excellence and professionalism guide the work, and the organization values community, culture, and openness.
Role Responsibilities
Coordinate and manage day‑to‑day activities for operational and capital projects under the guidance of the Project Manager and department leadership.
Participate in all phases of the project delivery process, including design development coordination, procurement support, construction administration tasks, punch list development, commissioning logistics, and project close‑out preparation.
Serve as a key point of contact between project stakeholders, gathering departmental needs, sharing updates, and helping to resolve issues in real time.
Review and interpret construction documentation (drawings, specs, schedules, submittals) to support progress monitoring and ensure alignment with project requirements.
Manage contractor oversight, including on‑site coordination, field observations, compliance tracking, and issue escalation.
Lead routine project meetings as requested, including preparing agendas, tracking action items, and distributing meeting minutes.
Coordinate with the Trades Manager to schedule, track, and document in‑house trades work contributing to project scope.
Assist in budget management, including preparing preliminary cost estimates, tracking expenditures, monitoring budget status, and preparing updates for leadership.
Compile and evaluate change order requests, preparing summaries and recommendations for Project Manager and leadership review.
Support furnishings management, including inventory review, layout coordination with designers, procurement of items, budget tracking, and invoice processing.
Administer work orders by dispatching tasks, monitoring progress, processing reports, and maintaining updates in the work management system.
Support oversight of service contracts, assisting the Director of Facilities Operations with tracking vendor deliverables, timelines, and performance.
Coordinate with Facilities Management staff to ensure that maintenance considerations are integrated into project execution.
Assist in commissioning and close‑out, including scheduling vendor training, gathering documentation, and verifying close‑out deliverables.
Coordinate internal office moves and renovations, helping manage schedules, vendors, and communications to minimize disruptions.
Assist with furniture selection, procurement, and installation, ensuring functionality, aesthetics, and budget alignment for workplace environments.
Perform other related duties as assigned, providing support across project and facilities operations.
Minimum Requirements
Bachelor’s degree or Bachelor’s degree‑seeking in architecture, engineering, construction management, facilities management, or a related field.
Two to three years’ experience as a facilities or construction superintendent or assistant project manager preferred.
Strong computer skills, including Microsoft products and ability to learn new programs quickly.
Excellent writing and communication skills.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Knowledge of project management software, e.g., AutoCAD, Microsoft Project, Procore, Revit.
Preferred Background
Three or more years’ experience as a facilities or construction assistant project manager.
Understanding of Building Information Modeling in the context of facilities and construction management.
OSHA 30 training for construction.
Interior design background or familiarity/interest.
Cover letters are required. Applications without cover letters will not be considered.
Nondiscrimination Policy The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.
#J-18808-Ljbffr