APTIM
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Job Overview As the Project Controls Coordinator with APTIM, you will be responsible for the performance of all Project Administrative functions to ensure tasks are completed in an efficient and effective manner and in accordance with Company and Standard Operating Procedures. This position will support the Fresh Kills Landfill Gas project on Staten Island, requiring onsite presence, and will be responsible for creating and managing client invoices to the City of New York, including certified payroll.
Key Responsibilities
Review daily work logs for content and completeness.
Track and management of onsite construction equipment: maintenance, forecast assistance, etc.
Track /reporting of Government GFP/GFE government furnished equipment as custodian per AMS-300-01-PR-40000
Creation and processing of E-Requisitions for procurement
Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development
Assist with Receipt, inspection of materials and 3-way match receiving
Monitoring and Management of AP through TAP or APTIM Smart Viewer
Coordinate site travel for field personnel
Participate in Negotiation of contracts and agreements with vendors, subcontractors, and other external parties to secure the necessary periodic reporting data for cost status and forecasting.
Perform daily and weekly cost/timekeeping tracking if warranted, including timesheet reconciliation.
Comparing Contractor invoice submittals against final project quantities and against contractor agreed costs to their invoices.
Review of Subcontractor invoices for content and accuracy.
Perform timesheet audits.
Perform expense report audits.
Gathering, compiling, and reporting of contractor production data.
Work with the Project Team to tie site completions to contractor invoice submittals.
Perform or lead any high priority projects that come up day to day.
Responsible for p-card and associated management of procurement, reconciliation process, including management of LVE purchases on p-card for Equipment Services group ownership per AMS-855-01-WI-00200.
MS Excel proficiency required: running reports and extracting datasets for use in project analytics.
Basic Qualifications
Must have a minimum of 3-5 years experience
Responsibly handle and protect confidential information.
Ability to multi-task.
Excellent interpersonal skills, self-motivated, and adaptable in a fast-paced, dynamic, deadline-driven environment.
Strong written and oral communication.
Strong time management and organizational skills.
Familiarity with MS Outlook, Teams, Word, Excel and ERP Software.
Requires problem solving and decision-making skills.
Ability to identify and prioritize critical tasks.
Ability to coordinate efforts with project personnel.
Highly proficient in data entry and reconciling issues relating to costing and time entry.
Uses time effectively; anticipates obstacles, adjusts priorities as needs change and keeps others informed of progress.
Work independently with minimal supervision, leads processes and tasks.
Has full proficiency gained through job-related training and considerable work experience.
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Job Overview As the Project Controls Coordinator with APTIM, you will be responsible for the performance of all Project Administrative functions to ensure tasks are completed in an efficient and effective manner and in accordance with Company and Standard Operating Procedures. This position will support the Fresh Kills Landfill Gas project on Staten Island, requiring onsite presence, and will be responsible for creating and managing client invoices to the City of New York, including certified payroll.
Key Responsibilities
Review daily work logs for content and completeness.
Track and management of onsite construction equipment: maintenance, forecast assistance, etc.
Track /reporting of Government GFP/GFE government furnished equipment as custodian per AMS-300-01-PR-40000
Creation and processing of E-Requisitions for procurement
Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development
Assist with Receipt, inspection of materials and 3-way match receiving
Monitoring and Management of AP through TAP or APTIM Smart Viewer
Coordinate site travel for field personnel
Participate in Negotiation of contracts and agreements with vendors, subcontractors, and other external parties to secure the necessary periodic reporting data for cost status and forecasting.
Perform daily and weekly cost/timekeeping tracking if warranted, including timesheet reconciliation.
Comparing Contractor invoice submittals against final project quantities and against contractor agreed costs to their invoices.
Review of Subcontractor invoices for content and accuracy.
Perform timesheet audits.
Perform expense report audits.
Gathering, compiling, and reporting of contractor production data.
Work with the Project Team to tie site completions to contractor invoice submittals.
Perform or lead any high priority projects that come up day to day.
Responsible for p-card and associated management of procurement, reconciliation process, including management of LVE purchases on p-card for Equipment Services group ownership per AMS-855-01-WI-00200.
MS Excel proficiency required: running reports and extracting datasets for use in project analytics.
Basic Qualifications
Must have a minimum of 3-5 years experience
Responsibly handle and protect confidential information.
Ability to multi-task.
Excellent interpersonal skills, self-motivated, and adaptable in a fast-paced, dynamic, deadline-driven environment.
Strong written and oral communication.
Strong time management and organizational skills.
Familiarity with MS Outlook, Teams, Word, Excel and ERP Software.
Requires problem solving and decision-making skills.
Ability to identify and prioritize critical tasks.
Ability to coordinate efforts with project personnel.
Highly proficient in data entry and reconciling issues relating to costing and time entry.
Uses time effectively; anticipates obstacles, adjusts priorities as needs change and keeps others informed of progress.
Work independently with minimal supervision, leads processes and tasks.
Has full proficiency gained through job-related training and considerable work experience.
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